Human Resource Personnel Specialist 1.0 FTE

Fayette County Public Schools, KY

JOB DESCRIPTION - Personnel Specialist

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description.

Personnel Specialist

Job Class Code: 7660

Position Type: Hourly

Job Type: Classified

Pay Grade*: G 10

(*salary calculations are based on verified education and related experience levels)

Reports To: Superintendent's Designee

Supervises: N/A

Work Calendar Name: 12 month hourly FT

Days in work calendar: 251

JOB SUMMARY

Perform a wide variety of duties as determined by the Chief of Human Resources, including, but not limited to, completing federal, state, and district reports; maintaining district-wide databases; processing certification and salary information; managing Human Resources financials; and performing other duties as assigned.

ESSENTIAL JOB FUNCTIONS

• Assist the Chief Human Resources officer in compiling information for the federal, state, and district reports (i.e., EEO-5, LEAD, Board Agendas)
• Coordinate the planning and implementation activities of the personnel services component of automated data management systems (i.e. MUNIS/ERP, PowerSchool).
• Perform personnel and clerical duties related to administrator applicants and hiring process; personnel meetings, scheduling, tracking and follow-up; scheduling and assisting Director in the planning of retention and leadership growth programs (i.e. Aspiring Leadership Program 2, New Administrators' Mentorships Program, New Administrators' Orientation).
• Administer and monitor personnel procedures in accordance with employee agreements including new hires, transfers, assignments, and returns from leave.
• Communicate with applicants, employees, school principals and other supervisors regarding personnel matters including salaries, certification, retirement, evaluations and application status.
• Provide information and assistance to District personnel, staff and the public regarding a variety of personnel matters such as position vacancies, personnel regulations, open records requests, policies and procedures.
• Maintain employment and other personnel records regarding administrators and staff on memorandum of agreements, including timely and accurate updating of electronic applicant and employee databases.
• Distribute, receive, record and maintain files on administrative job applications, transcripts, fingerprints, examinations, credentials and other information, review for completeness and compliance, schedule necessary interviews and appointments.
• Works with the Director on orientation for new administrators and provides necessary information; assists in the completion of necessary documentation; process salary placement forms making changes as required.
• Prepare, update, maintain and process a variety of forms, reports, bulletins, records, schedules, lists and files according to established policies, procedures, regulations; verify and post information as necessary to assure completeness and accuracy.
• Provide statistical information as requested by the Chief Human Resources officer.
• Compose letters, memoranda, lists and other materials according to established procedures.
• Order and maintain office supply inventories, orientation materials, workshop materials, and other materials for projects as directed by the Director.
• Maintains Human Resources payroll records and files.
• Demonstrates the ability to communicate in more than one language or the willingness to learn to communicate in more than one language at the novice level of proficiency.
• Performs other duties as assigned.
• Maintains regular attendance.

• District personnel policies and procedures.
• Personnel office methods, practices and procedures.
• District organization, operations, policies and objectives relating to personnel activities.
• Applicable sections of State Education Code and other applicable laws regarding assigned personnel activities.
• Record-keeping techniques.
• Operation of a computer terminal and other office equipment.
• Oral and written communication skills.
• Telephone techniques and etiquette.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Interpersonal skills using tact, patience and courtesy.

• Interpret, apply and explain District policies, procedures, rules and regulations regarding classified and certified personnel.
• Perform a variety of specialized and technical duties concerning the employment of classified, certified and administrative personnel.
• Maintain personnel records, files and prepare related reports as requested.
• Learn and apply rules and regulations involved in assigned activities.
• Learn and apply applicable sections of State Education Code and other applicable laws.
• Maintain the security of confidential materials.
• Appropriately apply personnel rules and related procedures.
• Determine appropriate action within clearly defined guidelines.
• Communicate effectively both orally and in writing.
• Maintain records and prepare reports.
• Establish and maintain cooperative and effective working relationships with others.
• Meet schedules and timelines.
• Work independently with little direction.

• High school diploma or G.E.D. Certificate
• Associate degree and three years of experience in a comparable position including maintaining electronic databases (preferred)

• N/A

• Work is performed while standing, sitting and/or walking.
• Requires the ability to communicate effectively using speech, vision and hearing.
• Requires the use of hands for simple grasping and fine manipulations.
• Requires bending, squatting, crawling, climbing, reaching.
• Requires the ability to lift, carry, push or pull light weights, up to 30 pounds.