Human Resource Specialist

Title:

Human Resource Specialist

Work Unit/Location:

Central Office

Human Resource Department

Reports to:

Director/Manager of Human Resources

Supervises: N/A

Contract Length:

203days

Pay Schedule:

Specialist Pay Schedule

Overtime Status:

40 hours

Hours:

7:30 a.m. - 4:30 a.m.

Union Status:

Non-Union

Licensure: N/A

General Job Function:

To facilitate effective and efficient management of the Human Resource Office in support of the duties and responsibilities of the Manager/Director

Education/Training/Experience:

• High School graduate
• Must have a minimum of 3 years of experience in Human Resources
• Must have knowledge and demonstrate skills in office equipment and computer programs
• Proficient in Microsoft Word, Excel, Access, PowerPoint, and Outlook.

Knowledge/Skills and Abilities:

• Acquired competencies relating to effective office practices and procedures
• File Maintenance and Records Administration

Resources Used in Performing Job Include (but are not limited to):

Standard office equipment and a vehicle for district travel. A district car may be used or if the employee uses his/her own vehicle, mileage reimbursement is available.

Physical/Cognitive Requirements:

Regularly required to walk, talk and listen. Frequently is required to stand and sit. Required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision, distance vision, and depth perception. Light lifting at times.

Environmental Conditions:

The noise level in the work environment is usually moderate.

Essential Job Functions:

• Maintenance of all personnel records for certified and non-certified employees and adhere to strict confidentiality requirements.

• Assist the HR Manager/Director in compiling and posting all vacancy announcements

• Compile personnel action forms(PAF's) and START ORDERS.

• Obtain, collect, and organize pertinent data as needed for reports and annual budget, and assists HR Manager/Director in completing required personnel reports.

• Advise employees of licensure/certification procedures and Highly qualified staus

• Assesses training and experience of applicants for certified positions and determines eligibility in accordance with New Mexico State requirements.

• Assist the HR Manager/Director in initiating and overseeing evaluations for district employees.

• Processing New Employees to include background checks, fingerprinting, drug testing, all new hire paperwork, letters of intent, contracts, personnel file, badges.

• Handle routine correspondence with applicants and employees as well as requests for information.

• Assist the HR Manager/Director with all requests

• Writing Letters

• Collecting Information that is sent out to all staff

• Retrieving all documentation from all staff

• Filing all documents into the Personnel Files when retrieval is complete

• Maintenance of Synergy/Visions/Access/Timeclock/Online application systems

• Maintain day-to-day routine functioning of the Human Resource Office

• Ensure absolute confidentiality and security of District personnel files, enforcing limitations and structured utilization of such files, by persons whose access is authorized only by the Superintendent and/or Director

• Filing of all documents in a timely manner

• On-line Applicants

• Print application and corresponding documents

• Respond with email of missing information

• Check Licensure and print for file

• File

• Make copies as per requests

• Other duties as assigned.

Personal Accountability:

• Demonstrates reliability as evidenced by attendance records and punctuality.
• Properly notifies supervisor and/or designee of absences or tardiness.
• Begins and completes work within the allotted time.
• Consistently appears in attire appropriate to the work environment.
• Demonstrates skill in the use of equipment including its capabilities, limitations and appropriate/special application,
• Protects the District's resources through appropriate and careful use of supplies and equipment.
• Utilizes appropriate body mechanics to aid in the prevention of muscle strain/injury.

EMPLOYMENT: Upon an offer of employment, pass a pre-employment drug test and comply with the Immigration Reform and Control Act of 1968, pass a background check and provide necessary documentation qualifications.