TitleHuman Resource SpecialistWork UnitLocationCentral OfficeHuman Resource DepartmentReports to DirectorManager of Human ResourcesSupervises NAContract Length260 daysPay ScheduleSpecialist Pay ScheduleOvertime StatusMUST BE PRE-APPROVEDHours730 a.m. – 430 a.m.Union StatusNon-UnionLicensure NAGeneral Job Function To facilitate effective and efficient management of the Human Resource Office in support of the duties and responsibilities of the ManagerDirectorEducationTrainingExperience High School graduateMust have a minimum of 3 years experience in Human ResourcesMust have knowledge and demonstrate skills in office equipment and computer programsProficient in Microsoft Word Excel Access PowerPoint and Outlook.KnowledgeSkills and Abilities Acquired competencies relating to effective office practices and proceduresFile Maintenance and Records AdministrationResources Used in Performing Job Include but are not limited to Standard office equipment and vehicle for district travel. A district car may be used or if the employee uses hisher own vehicle mileage reimbursement is available.PhysicalCognitive Requirements Regularly required to walk talk and listen. Frequently is required to stand and sit. Required to use hands to finger handle or feel objects tools or controls reach with hands and arms and stoop kneel crouch or crawl. Specific vision abilities required by this job include close vision distance vision and depth perception. Light lifting at times.Environmental Conditions The noise level in the work environment is usually moderate.Essential Job FunctionsMaintenance of all personnel records for certified and non-certified employees and adhere to strict confidentiality requirements.Assist the HR ManagerDirector in compiling and posting all vacancy announcementsCompile personnel action formsPAF&rsquos contracts and START ORDERS.Obtain collect and organize pertinent data as needed for reports and annual budget and assists HR ManagerDirector in completing required personnel reports.Advise employees of licensurecertification procedures and Highly qualified statusAssesses training and experience of applicants for certified positions and determines eligibility in accordance with New Mexico State requirements.Assist the HR ManagerDirector in initiating and overseeing evaluations for district employees.Processing New Employees to include background checks fingerprinting drug testing all new hire paperwork letters of intent contracts personnel file badges.Handle routine correspondence with applicants and employees as well as requests for information.Assist the HR ManagerDirector with all requestsWriting LettersCollecting Information that is sent out to all staffRetrieving all documentation from all staffFiling all documents into the Personnel Files when retrieval is completeMaintenance of SynergyVisionsAccessTimeclockOnline application systemsMaintain day-to-day routine functioning of the Human Resource OfficeEnsure absolute confidentiality and security of District personnel files enforcing limitations and structured utilization of such files by persons whose access is authorized only by the Superintendent andor DirectorFiling of all documents in a timely mannerOn-line ApplicantsPrint application and corresponding documentsRespond with email of missing informationCheck Licensure and print for fileFileMake copies as per requestsUnemployment ClaimsOther duties as assigned.Personal AccountabilityDemonstrates reliability as evidenced by attendance records and punctuality.Properly notifies supervisor andor designee of absences or tardiness.Begins and completes work within the allotted time.Consistently appears in attire appropriate to the work environment.Demonstrates skill in the use of equipment including its capabilities limitations and appropriatespecial applicationProtects the District&rsquos resources through appropriate and careful use of supplies and equipment.Utilizes appropriate body mechanics to aid in the prevention of muscle straininjury.EMPLOYMENT Upon an offer of employment pass a pre-employment drug test and comply with the Immigration Reform and Control Act of 1968 pass a background check and provide necessary documentation qualifications.