Administrative Skills, Analysis Skills, Communication Skills, Computer Skills, Customer Relationship Management (CRM) Systems, Data Entry, Entrepreneurship, Event Management, HRIS/HRMS, High School Diploma, Human Resources, Insurance Documentation, Mail Processing, NetSuite ERP, Order Management, Organizational Skills, Reconciliation, Sales, Telephone Skills, Time Management, Travel Planning, Willing to Travel
Join Buildingstars, a nationally recognized company that offers a rewarding career path and a dynamic work environment. As a leading organization in the commercial cleaning industry, we have consistently been recognized by Inc 5000, Entrepreneur Franchise 500, and have received the Top Workplace Award for the 9th consecutive year in 2026.
Buildingstars operates in 16 markets across the US and we are looking for a full-time Human Resources Admin/Receptionist for our corporate office.The ideal candidate is a motivated self-starter who has a friendly demeanor and an analytical mindset.
Buildingstars offers:
- An outstanding Compensation Package including: hourly pay ($21-$24 per hour based on experience), full benefits including medical, dental, vision, and life insurance, matching 401k, paid holidays and paid time off.
- A top-rated workplace where employees are empowered to make decisions and launch their careers.
Responsibilities:
- While managing the front desk, you will create a positive first impression, greeting visitors and callers with a friendly disposition and professional demeanor
- Answer and route incoming phone calls
- Manage incoming mail, emails, packages, and other forms of correspondence
- Manage the ordering, delivery, and storage of office supplies and kitchen supplies
- Process personnel changes within the HRIS
- Create and distribute reports within the HRIS including turnover and time to fill
- Reconcile monthly benefit statements
- Prepare and distribute Certificates of Insurance (COI)
- Coordinate travel and hotel arrangements for employee travel to the corporate office
- Coordinate monthly employee events for office
- Recognize employee accomplishments through internal announcements
- Coordinate employee equipment needs for new hires and separations
- Perform various office administration, including daily facility tasks, data entry, copying, filing, and recordkeeping
- Enter new accounts, sales or price changes into our customer relationship management (CRM) system
- Assist with other assigned tasks and special projects
- Assist colleagues whenever there is an opportunity to do so
Desired Skills and Experience:
- High school diploma required
- Bachelors or Associates degree preferred
- Excellent time management and organizational skills
- Proven excellence as an HR assistant, office administrator or in another relevant position
- Ability to maintain confidentiality and manage sensitive issues
- Outstanding abilities to communicate in person, in writing, and over the phone
- Proficient computer skills
- Experience with HRIS software
- Experience with NetSuite or another ERP or CRM software is preferred but not required
- Experience with Gmail, Google Calendar, and Google Docs