Administrative Skills, Background Investigation, Budget Management, Communication Skills, Computer Skills, Data Collection, Driver's License, Editing, Employee Benefits, Employment Law, Fax Machines, Federal Bureau of Investigation (FBI), Federal Laws and Regulations, File Maintenance, Gaming, Human Resources, Inventory Management, Mail Processing, Maintain Compliance, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Product Family, Microsoft Word, Organizational Skills, People Management, Plan Meetings, Problem Solving Skills, Proofreading, Purchase Orders, Purchasing/Procurement, Record Keeping, Records Management, Reporting Skills, Sample/Specimen Processing, State Laws and Regulations, Telephone Skills, Time Management, Writing Skills
SUMMARY
The HR Administrative Assistant will support the Human Resource Director, HR staff, and Benefits department with complex and specialized administrative tasks, including, but not limited to, reviewing job applications from prospective employees, managing and overseeing records, and generating reports.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Answers and directs departmental phone calls.
- Receive and distribute office mail.
- Schedules and organizes appointments and plans and supports department-wide information meetings, such as new hire orientation and meetings to announce or discuss changes in policies and procedures.
- Proofread types of documents and correspondence produced by the department.
- Provide administrative assistance to co-workers, Management, and Directors with HR-related procedures.
- Processes required paperwork for employee transfers, changes in job classification, salary increases, and other related employment matters.
- Assists with the preparation of human resource reports such as attendance, new hire, and turnover reports.
- Creates and maintains employee records and employee background checks by ensuring completion and accuracy of details such as employee contact information, job classification, pay rates, organizational structure, and other key details.
- Responsible for reviewing applications for entry-level and non-exempt positions; conducts and/or schedules interviews as needed.
- Responsible for collecting and processing drug screening specimens to ensure compliance with Cocopah's drug screening program and pre-employment requirements.
- Performs administrative and recordkeeping tasks related to staffing changes, which may include layoffs, resignations, terminations, and extended leaves of absence.
- Assisting the Benefits department with answering/screening all incoming phone calls, setting up appointments, assisting with faxing or emailing claim paperwork, filing and maintaining accurate files, and assisting with various projects as needed.
- Conducts or assists with record audits and mandatory reports, which may include I-9 audits, EEO-1 filings, payroll audits, and other compliance reviews.
- Maintains office supply inventory, monitors office supply budget and expenditures, and obtains quotes for purchase orders for the human resource office.
- Other duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES
Excellent organizational and time management skills; ability to effectively handle multiple, concurrent assignments and activities.
- Computer Skills: Proficiency in the use of Microsoft Office products (Excel, Word, PowerPoint, etc.)
- Administrative Writing Skills -Prepare, gather, and format information for internal and external distribution, including writing memos, compiling data for reports, editing, and proofreading.
- Professionalism
- Organization Skills
- Problem Solving
- Communicate clearly and concisely, both orally and in writing.
- Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
- Extensive knowledge of employment laws, federal and state.
QUALIFICATIONS
- Must be able to pass a DPS/FBI background investigation to obtain an AZ State and Tribal Gaming License & BIA background investigation (2 misdemeanors or 1 felony is an automatic disqualification)
- Must have an AZ driver's License.
Education and/or Experience
- · Associate degree in a related field, trade school, technical college, or equivalent is preferred; a combination of education and related work experience may be considered.
- 3 years of work experience in Human Resources or a related field is required.
- All applicants must be 18 years or older to apply*
We Offer Great Fringe Benefits for our Full-time Positions
Disclaimers:
There are suitability standards that all applicants must meet to obtain employment with Cocopah Casino and the Cocopah Indian Tribe. Applicants who have felonies, warrants, outstanding tickets, and misdemeanors for shoplifting, weapons, theft, domestic violence, or numerous drug convictions will not be eligible for employment.
By our policy and procedure manual, newly hired employees' pay shall be set to at least the minimum value of the pay schedule to which the position has been allocated according to our Pay schedule based on education and experience but pay shall not exceed the midpoint for the pay grade.
AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
The opening and closing of these positions are subject to change upon the needs of each department. For more information, please contact Cocopah Human Resources at 928-627-2102.
NATIVE AMERICAN AND CURRENT EMPLOYEE EMPLOYMENT PREFERENCE POLICIES ARE APPLICABLE TO ALL POSITIONS. MUST BE ABLE TO PASS PRE-EMPLOYMENT AND ALL POSITIONS ARE SUBJECT TO ONGOING RANDOM DRUG/ALCOHOL TESTS.