Overview
The Human Resources Administrative Coordinator is responsible for driving operational efficiency and excellence by coordinating departmental activities between HR divisions via departmental leadership. Serves as liaison to other city departments and executive leadership. Will analyze HR data, optimize processes and flow information, support HR initiatives across the employee lifecycle. The ideal candidate will have a strong background in HR functions, data analytics, metrics, informational systems, and process improvements.
Responsibilities
- Serves as liaison for the department with other departments, division and outside agencies
- Collaborates with cross-functional teams (IT, Legal, Finance, City Manager's Office) to ensure successful completion of tasks and projects, proactively or as they arise
- Independently composes correspondence, queries, reports, memoranda and presentations for department leadership for citywide communication
- Manage director or department calendar
- Exercise sound judgment and discretion in matters with confidential information
- Assists the HR finance division with managing and monitoring the department annual budget
- Tracks and forecasts expenditures, including salaries, benefits, travel/p-card, and training costs and monitors line items balances
- Perform purchasing functions for department, maintaining compliance and assists in managing contracts and vendor communication and performance
- Reviews departmental requests for coordination with compensation division
- Identifies and researches any issues upon receipt and resolves for review
- Routes requests for budget and executive leadership review or approval
- Communicates outcomes effectively and strategically to department leaders or representatives
- Assists HR finance division with and reviews of cost-benefit analyses for HR initiatives and programs to ensure alignment with budget goals
- Prepares various reports on department operations and activities to director and executive leadership
- Provides analytical research support on various projects
- May provide data-driven recommendations to improve HR programs and processes through divisional managers
- Oversee and completes assigned projects, including process improvements or other initiatives to improve operational efficiency
- Monitors project performance and timelines
- Supports audit and compliance reporting as needed
- Designs and maintains reports and/or dashboards on key departmental metrics from divisional managers data and report submissions
- Analyze trends and provide actional insights to department leadership and business partners
- Ensures data accuracy and integrity across HR systems and reports
- Conducts and produces queries and reports and data analysis on an as needed basis for department and executive leadership
- Serves as point of contact for department emergency management purposes, policy and document management for citywide programs
- Manages departmental plans, as required (emergency plan, inventory, facility maintenance requests, IT service requests, etc.)
- Serves as departmental liaison on citywide initiatives as assigned
- May be asked to perform other duties as assigned
Position Type and Typical Hours of Work
- Exempt - Full-Time
- Flexibility to work evenings, weekends, and holidays is a schedule requirement
- In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services.
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.
Qualifications
- Bachelor's degree in Public Administration, Business Administration, Human Resources or related field
- Four (4) years' experience
Licenses and Certifications
Required
- A valid driver's license is required; successful out-of-state candidates must be able to obtain a valid Texas driver's license within 90 days of hire
Employment Testing
Employment is contingent on passing any post-offer pre-employment screening as listed below:
- Criminal Background Check: Yes
- Motor Vehicle Record Check: Yes
- Drug Screening: Yes
- Physical Exam: Yes
Basis of Rating
A recruitment consultant will evaluate all applications against the posted qualifications and may request additional information. The city may also conduct additional skill assessment tests, in addition to the panel interview.
Supplemental Information
Any position that lists a minimum qualification for education level and/or license/certification will require the applicant to provide proof of documentation if selected for hire into the position with the City of Corpus Christi.
The City of Corpus Christi is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.