Human Resources Administrative Specialist

Human Resources Administrative Specialist

Salary

$23.69 - $27.84 Hourly

Location

201 West Market Street Greensboro, NC

Job Type

Full Time

Job Number

04216

Department

Human Resources

Opening Date

10/06/2026

Closing Date

10/20/2026 11:59 PM Eastern

• Description
• Benefits
• Questions

GUILFORD COUNTY GOVERNMENT

Empower Successful People to thrive in a Strong Community supported by Quality Government

Description

GENERAL STATEMENT OF DUTIES

Performs professional Human Resources work in managing employee files and records in accordance with the NC Public Records Laws and NC Department of Natural and Cultural Resources. In addition, this role provides administrative support to the HR Leadership Team.

DISTINGUISHING FEATURES OF THE CLASS

An employee in this role is responsible for managing and maintaining all employee records and files. This includes but is not limited to verifying file contents, validating file data against the HR system, and maintaining proper file retention standards specific to NC Public Records Law and NC Department of Natural and Cultural Resources. The employee will be tasked with evaluating the existing document management system, processes, and procedures and leading the efforts in implementing and maintaining an electronic file management system.

Duties will include providing administrative support to the HR Leadership Team, assisting with managing the HR budget and providing support for HR sponsored events. The position may provide operational guidance to the other HR Specialist that makes up the HR Administrative Team.

Other duties are specific to Human Resources and require the employee to have knowledge of applicable human resources laws, regulations, and requirements; human resources related programs, policies and procedures; human resources software applications; basic benefit administration; human resources management principles and payroll.

Examples of Duties

DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include, but are not limited to:

• The position provides administrative support to the HR Leadership Team which includes the HR Director and the two Assistant HR Directors.

• The position will provide budget support and may be responsible for contracts, purchase orders and HR project and event support.

• The position will provide back up support to the other HR Specialist with employment verifications, receiving and directing visitors and answering the main HR telephone line.

• Maintains employee records and files to include verification of file content, validation of file data in HR system, and maintaining proper file retention standards as defined by NC Public Records Law and NCGS 153A-98.

• Responsible for ensuring compliance with internal regulations related to record management, file retention and disposition.

• Responsible for the coordination, planning and execution related to converting paper personnel records to a digital format.

• Evaluates existing document management systems and procedures to determine current effectiveness and efficiency; identifies and recommends improvements.

• Maintains current knowledge of best practices and developments in document management technologies and techniques.

• May be responsible for entering data into HR electronic systems.

• Advanced computer skills to prepare and produce accurate, professional correspondence, reports, forms, and other work products.

• Performs data analysis and processing, requiring comprehensive knowledge of applicable technology, systems, and software applications.

• Prepare reports, summaries, tables, and other materials to clearly communicate data and information.

• Prepares, edits or coordinates development of printed materials that may include public records requests.

• Provides training and guidance as needed to other staff.

• Interpret policies, procedures and regulations for other staff and members of the public.

• Resolves problems and questions by using and interpreting established policies and procedures.

• Responds to and communicates with internal and external stakeholders through a variety of verbal, written, and electronic methods.

RECRUITMENT STANDARDS

Knowledge, Skills and Abilities

• Thorough knowledge of maintaining confidential files and file retention policies as required by the NC Department of Natural and Cultural Resources.

• Thorough knowledge of office practices and procedures.

• Knowledge of County regulations, policies and procedures.

• Knowledge of General Statutes 153A-98.

• Knowledge of employment verification practices, documentation, and applicable requirements. Proficiency in using a variety of software applications and digital tools. Excellent organizational skills and attention to detail.

• Excellent analytical and technical skills.

• Skill in managing a project or program.

• Basic knowledge of accounting practices and principles.

• Ability to enter, update, and maintain information accurately within applicable systems. Ability to independently organize and format materials for clarity, accuracy, and professional presentation.

• Ability to compose and gather a variety of materials independently.

• Ability to communicate effectively both orally and in writing.

• Ability to plan and organize work independently.

• Ability to troubleshoot and investigate issues; excellent and creative problem-solving skills.

Typical Qualifications

MINIMUM QUALIFICATIONS

Bachelor's degree from an accredited college or university and two years of related experience; OR associate's degree and four years of related experience; OR High School diploma or GED and six years of related experience.

Preferred Qualifications:

Experience in Human Resources preferred.

Supplemental Information

Physical Demands

Work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking standing, bending, carrying light items such as papers, books, small parts, driving an automobile or use of a PC or other devices to accomplish work objectives. No specific physical demands are required. Mental demands and normal stress regarding achieving work deadlines are present.

Working Conditions

• Environment: Work environment involves normal, everyday discomforts or unpleasantness. Work area has adequate light, heat and ventilation; environment is organized and stable.
• Hazards: Work presents no significant hazards to employees.

May Require Driving

This position may require driving for this position whether driving a County owned or personal vehicle to conduct county business such as but not limited to attending conferences, meetings, or any other county related functions. Motor Vehicle Reports may be verified for valid driver's license and that the driving record is compatible with the county's driving criteria.

If a personal vehicle is operated for county business proper insurance is maintained as per Guilford County's vehicle use policy.

Special Note: This generic class description gives an overview of the job class, its job functions and recommended job requirements. However, for each individual position assigned to this class, there is available a completed job description with a physical abilities checklist which can give further details about that one specific position. Those documents should be reviewed before initiating a selection process. They can provide additional detailed information on which to base various personnel actions and can assist management in making legal and defensible personnel decisions.

Guilford County is committed to providing Equal Employment Opportunity (EEO) to employees and applicants for employment regardless of color, religion, sex, national origin, age, disability, genetic information, sexual orientation or political affiliation. The County is committed to complying with all applicable federal, state and local laws that pertain to employment, and to providing a work environment that is free from discrimination of any kind. If you need an auxiliary aide, make the request forty-eight (48) hours in advance of the time the accommodation is needed by calling 336-641-3324.

We are excited about the opportunity of having you as a prospective new employee!

You probably already know our county is a wonderful county to live in, but did you know it is also a wonderful place to work?

Below are a few of the reasons why we love working for Guilford County.

We offer Health Insurance (UnitedHealthCare) to all benefitted employees working a minimum of 20 hours per week. The shared cost of the premium is based on scheduled/budgeted hours. If you are a full-time employee working 40 hours a week you can expect to pay less than $35 a month for medical coverage, dental coverage for $4 a month and vision coverage for $5 a month. Thats less than $45 a month for medical, dental & vision coverage; thats unheard of.

Telehealth UHC Virtual Visits are available to you with no copay or out of pocket expense.

We are excited to inform you Guilford County has an Employee Wellness Center (24/7 access) with strength training equipment, cardio machines and a group exercise room with virtual or in person coaching from our Wellness Specialist!

Employee Assistance Program, 100% funded by the county. A superb benefit for you and your family absolutely free. Confidential help with personal or work-related issues.

13 paid holidays, 12 sick days, and 12 vacation days a year. Thats 37 paid days a year, totaling almost 2 months of paid time off.

Employer contributes 5% into your 401(k) - no match required.

Enrollment in the State Retirement Plan by contributing 6%.

Longevity pay beginning at five years of service.

We provide a $10,000 Life and AD&D benefit to eligible employees.

Flexible spending accounts (FSA) allow you to set aside tax-free dollars for health care and dependent care.

Voluntary Life, AD&D, Short-Term and Long-Term Disability.

01

Please select the highest level of education you have completed All education and certifications must be listed in the Education section of the employment application. Transcripts may be required to verify educational qualifications.

• No formal education
• Some High School, No Diploma/GED
• High School Diploma or GED
• Associates Degree (AA, AS)
• Bachelor's Degree (BA, BS)
• Master's Degree (MA, MS, MBA, etc.)
• Professional degree (JD, MD, DVM, etc.)
• Doctoral Degree (PhD, EdD, etc.)

02

How many years of administrative experience do you have in records management, confidential file maintenance, data verification, electronic document management, and support to leadership? You must also clearly state your experience in the Employment / Work History section of your employment application.

• No experience
• Less than 2 years of experience
• 2 years of experience, but less than 4 years of experience
• 4 years of experience, but less than 6 years of experience
• 6 years of experience, but less than 8 years of experience
• 8 years of experience, but less than 10 years of experience
• 10 or more years of experience

03

In your own words clearly describe your responsible experience in records management, confidential file maintenance, data verification, electronic document management, and support to leadership. (company name, job duties, etc.). if you have no experience, please type "Not Applicable" or "N/A." • Applications with "See Resume" are considered incomplete and will be given no further consideration. Human Resources will not process incomplete answers. • You must also clearly state your experience in the Employment / Work History section of your employment application.

04

How many years of experience do you have in Human Resources? You must also clearly state your experience in the Employment / Work History section of your employment application.

• No experience
• Less than 1 year of experience
• 1 year of experience, but less than 3 years of experience
• 3 years of experience, but less than 5 years of experience
• 5 years of experience, but less than 7 years of experience
• 7 years of experience, but less than 10 years of experience
• 10 or more years of experience

05

Residency Requirement Acknowledgment, Guilford County requires that employees reside within a two-hour driving radius of the county. Question: Do you currently reside within a two-hour driving radius of Guilford County, NC, or are you willing to relocate to meet this requirement by your start date?

• Yes
• No
• I plan to relocate to meet this requirement.

06

I understand that an official copy of my college transcript will be required upon conditional offer of employment.

• Yes
• No

07

I understand that all Required Competencies, Work history and Credentials and Education must appear on the application in the Education and Work Experience sections of the application form to receive consideration during the selection process. Resumes will not be accepted in lieu of completing the application, "See Attached Resume or an Embedded Text Resume" will be considered incomplete and will not be processed.

• Yes
• No

Required Question

Employer Guilford County

Address 201 S Greene Street

Greensboro, North Carolina, 27401-6417

Phone 3366413763

Website https://www.guilfordcountync.gov/