Human Resources Administrator (Bay Area)

Position Description: Support various human resources functions including recruiting, onboarding, talent management, training, benefits, and Human Resources Information Systems (HRIS).

Essential Duties & Key Responsibilities:

• Assist in administration of key initiatives for Human Resources (HR) within business units (BU) and company under direction of HR Management.
• Support company culture, values, and Diversity and Inclusion (D&I) activities across company.
• Participate in A3 problem solving and contribute new ideas to support continuous improvement in overall services of HR team.
• Administer employee information changes and ensure data integrity in HR systems (e.g., Human Resources Information Systems (HRIS) Applicant Tracking System (ATS), Learning Management System (LMS), and Talent Management Systems (TMS)), including: o Create and generate reports. o Maintain electronic personnel files to ensure legal compliance and manage records retention. o Assist in HR related audit requests.
• Perform Talent Acquisition activities: o Manage ATS postings and dispositioning unqualified candidates. o Coordinate interviews; communicate with applicants and candidates. o Support activities for college recruitment and career fairs; supply brochures and handouts, create on-site visit schedule and confirm participant attendance.
• Execute new hire and employment processes: o Administer background checks, drug screenings, and new hire paperwork. o Conduct new hire orientation sessions and serve as point of contact for new hires for HR policy and procedures. o Distribute onboarding materials to new hires. o Liaison with Headquarters Payroll for employee questions and concerns. o Respond to requests for employment verification and update report programs for government agencies. o Coordinate work visa process and visa expiration process with HR Manager /HR Generalist guidance.
• Internship program: o Serve as primary point of contact for interns. o Manage internship program working with HR Generalist.
• Support relocations/transfers processes: o Collaborate with multiple departments throughout BU to ensure new hires or transferring employees receive knowledge, tools, and resources necessary to be successful. o Research estimates and arrange temporary housing.
• Administer and coordinate benefits programs (within BU): o Disseminate benefits and company policy communications. o Maintain up-to-date benefits knowledge to support employees (e.g., leaves of absence, auto allowances, and vacations). o Support Benefits open enrollment process. o Coordinate on-location biometric health screenings.
• Generate and compile data and reports in support of HRIS analysis and Availability & Needs meetings.
• Participate in Talent Management processes: o Assist in coordination of performance/career development reviews and 'dry-run' processes. o Provide end-user support and assist in preparing training.
• Training: o Manage administrative pre-event materials, programs, and logistics for training events; assist in preparation for HR-related lunch and learns. o Conduct follow-up on required learning, manage training rosters, and report on training activities. o Support development of annual BU training plan.
• Coordinate special events pertaining to employees (e.g., employee retirements) and administer employee awards programs (e.g., service awards, staff awards).
• Assist in annual merit and employee appreciation program; print letters, organize and distribute letters to senior management.
• Perform Office of Federal Contract Compliance Programs (OFCCP) compliance actions as directed; upload various reports and documents to specific folders.