Human Resources Administrator

Location: In office role- Midland, TXType of pay: Non Exempt/ HourlyPurpose: The Human Resources Administrator/Specialist provides operational and administrative support across the employee lifecycle, with primary responsibility for recruiting coordination, onboarding, HRIS administration, employee records management, and HR compliance. This position plays a critical role in delivering exceptional employee experience while ensuring HR processes are executed accurately, efficiently, and in compliance with company policies and employment regulations.Role/Responsibilities: Recruiting & Talent Acquisition

• Coordinate recruiting activities, including posting positions, scheduling interviews, communicating with candidates, and coordinating hiring logistics.
• Prepare offer letters and pre-employment documentation.
• Coordinate background checks, drug screenings, and other pre-employment requirements.
• Maintain applicant tracking records and recruiting metrics.

Onboarding & Employee Experience

• Manage the onboarding process from offer acceptance through new hire orientation.
• Complete I-9 verification, employment documentation, policy acknowledgements, and HRIS setup.
• Coordinate new hire orientation and ensure a positive onboarding experience.
• Partner with managers to ensure successful employee onboarding and integration.
• Coordinate employee recognition and engagement activities.

HR Administration

• Maintain employee personnel files and electronic HR records.
• Process employee status changes, promotions, transfers, compensation changes, and terminations.
• Maintain accurate HRIS employee data.
• Prepare employment verification letters and other HR documentation.
• Respond to routine employee inquiries regarding HR policies, procedures, and employment documentation.
• Maintain HR forms, templates, and standard operating procedures.

HR Operations & Compliance

• Support annual HR processes including performance reviews, compensation administration, open enrollment, compliance reporting, and required training.
• Assist with internal and external HR audits.
• Maintain compliance with employment record retention requirements.
• Coordinate required compliance training and maintain training records.
• Generate HR reports and dashboards as requested.

Administrative Support

• Support annual HR processes including performance reviews, compensation administration, open enrollment, compliance reporting, and required training.
• Assist with internal and external HR audits.
• Maintain compliance with employment record retention requirements.
• Coordinate required compliance training and maintain training records.
• Generate HR reports and dashboards as requested.

Qualifications: 

• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• Two (2) to three (3) years of Human Resources or administrative experience preferred. Recent Human Resources graduates with relevant internships or related experience are encouraged to apply.
• Experience coordinating onboarding, recruiting, or HR administration.
• Experience using Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Strong organizational, administrative, and time management skills.
• Excellent attention to detail and accuracy.
• Ability to maintain confidentiality and exercise discretion.
• Strong verbal and written communication skills.
• Ability to prioritize multiple assignments in a fast-paced environment

• Able to sit for long periods of time; push, pull, lift, carry maximum weight 25lbs.

Powered by JazzHR