This is a Part-time 19 hours a week role with No Benefits in our Davidson County, NC Location.
Office Coordinator Responsibilities (50%)
Prepares, types, and processes correspondence, check requests, audit sheets, forms, invoices, legal
documents, notices, bulletins, manuals, etc.; ensures the accuracy, completeness, and timeliness of the
same.
Prepares and maintains office records, reports, databases, journals, books, logs, lists, etc. in an accurate,
complete, and timely manner; updates, posts and indexes information and inputs data to maintain of f ice
records; research office files to locate specific information found in documents, correspondence, lists,
forms, etc. in order to prepare specific reports.
Prepares and proofs various routine reports; compiles and records information and statistics necessary to
generate routine reports; proofs reports for errors and to ensure they are grammatically correct.
Receives and responds to questions or problems regarding the off ice operations; research information
in order to provide information or resolve problems in a timely manner.
Receives, sorts, collates, and distributes mail in an accurate and timely manner; ensures that all mail
received is forwarded to the appropriate person and/or destination; collects and prepares outgoing mail.
Processes the daily mail donations for the Corps; submits donations and reports to the Finance
Department for further processing; makes bank deposits as needed.
Performs routine filing of a variety of correspondence, forms, cards, records, reports, and documents;
maintains and utilizes the bring-up filing system; ensures the files are maintained in an organized and
efficient manner.
Photocopies and/or shreds a variety of items including correspondence, forms, reports, and documents.
Participates in regular staff f meetings with the off ice employees to discuss work priorities, practices, and
procedures; resolves operational and personnel problems; provides recommendations for improvements
and/or enhancements in office productivity.
Performs limited decision-making as granted by the Corps Off icers, in their absence, which may include
minor public relations issues, human resources, or supply purchasing situations.
Orders office supplies and ensures that the office supply inventory is maintained at a level to meet the
needs of the department; prepares purchase requisitions and orders equipment and any other special
items required for the office operations; coordinates outside vendors as needed.
Supervises and assigns the work of community service workers and submits paperwork to adult
Probation Services; acts as liaison with Probation Offices.
Human Resources Responsibilities (50%)
Completes all employment action documentation for Corps employees including but not limited to new
hire, background checks, E-Verify, classification changes, and separation, FMLA, and workers
compensation.
Prescreens and interviews applicants for prospective employment; assists the Corps Off icers with all
aspects of the recruitment process as requested by the Corps Off icers.
Conducts new hire orientation for new employees; explains policies, procedures, and mission statement
to all new employees; completes and maintains employment files for employees.
Ensures paperwork is submitted to DHQ Human Resources for review and approval by the Divisional
Finance Board in a timely manner.
Completes and submits paperwork for Christmas Seasonal employees to DHQ Human Resources,
ensures that all paperwork is completed, accurate, and submitted in a timely manner.
Maintains the confidentiality of all human resource records, and the confidentiality of human resources -
related correspondence, conversations, or issues residing in the Corps; ensures all departmental files are
maintained in secure and organized manner and retained according to record retention guidelines.
Attends and participates in staff f meetings; reports information and discusses operational
problems/solutions; maintains awareness of program goals and objectives as well as changes in policy;
communicates pertinent information to assigned staff f to ensure compliance with the same.
Coordinates performances evaluations of employees with supervisors and managers and distributes all
merit increase letters.
Assists with the approving of employee timesheets, and PTO requests.
Education and Experience
Associate degree f rom an accredited college or university in business administration or related f ield,
and
At least two years experience in the performance of human resources, of f ice coordination, or similar,
or
Any equivalent combination of training and experience which provides the required knowledge, skills, and
abilities.
Knowledge, Skills and Abilities
Knowledge of modern of f ice methods, procedures, and practices.
Ability to answer the telephone in a courteous and tactful manner.
Ability to maintain the conf idential nature of the work.
Ability to present a positive and professional image of The Salvation Army.