Human Resources Administrator

Job Title: Human Resources Administrator / HR & Recruiting Coordinator

Job Description

This full-time Human Resources Administrator / HR & Recruiting Coordinator role offers the opportunity to shape the employee experience from first contact through onboarding and beyond. In this highly visible, front-facing position, you support recruiting, HR administration, employee engagement, and office operations for a busy roofing and construction environment. You manage schedules and staffing logistics, coordinate executive travel and expenses, and serve as a trusted HR partner to leadership and field crews. The role is ideal for a detail-oriented, proactive professional who is passionate about supporting others and thrives in a fast-paced, results-driven setting.

Responsibilities

• Manage and continuously adjust daily roofing crew schedules, including shift changes, crew assignments, and job site coordination to ensure projects run smoothly.
• Monitor field crew time and attendance, proactively identifying and resolving discrepancies to maintain accurate records and support payroll and compliance.
• Support workforce planning and staffing logistics across multiple concurrent projects, aligning crew availability with operational needs.
• Process a high volume of scheduling updates and operational requests with speed and clear communication between leadership, office staff, and field teams.
• Coordinate multi-state executive travel, including booking flights, accommodations, transportation, and preparing detailed itineraries.
• Prepare, submit, and track executive expense reports with a high level of accuracy and timeliness.
• Serve as a bilingual liaison between executives and Spanish-speaking crews, facilitating clear and professional communication across teams.
• Provide general HR administrative support, including handling sensitive information with discretion and professionalism.
• Assist with full-cycle recruiting activities, including sourcing candidates, managing job offers, and supporting compensation discussions.
• Partner with leaders to understand hiring needs and effectively fill open positions using both active and passive sourcing strategies.
• Utilize ATS and HRIS systems to maintain accurate candidate and employee data, and support HR processes and reporting.
• Support onboarding activities to ensure a smooth and welcoming experience for new hires.
• Provide administrative support to the front office and assist with special projects as needed.
• Represent HR in a professional, front-facing capacity, building trust and maintaining strong relationships across diverse teams.
• Communicate clearly and professionally with leadership, office staff, and field teams to support engagement and alignment.
• Operate as a self-starter, independently managing multiple priorities and deadlines in a dynamic, high-pressure environment.

Essential Skills

• Minimum of 3+ years of experience in HR administration and/or recruiting.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Experience managing job offers and supporting compensation discussions.
• Proven ability to partner with leaders to understand hiring needs and successfully fill open positions.
• Experience with both active and passive sourcing strategies to identify and attract talent.
• Familiarity with Applicant Tracking Systems (ATS) and HRIS systems, with a commitment to data accuracy.
• Strong attention to detail and ability to maintain accurate records and documentation.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Excellent verbal and written communication skills with the ability to quickly build trust across teams.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Comfortable representing HR in a professional, front-facing capacity with employees at all levels.
• Self-starter who operates independently with minimal supervision.
• Reliable and accountable with a strong work ethic and follow-through.
• Calm, solutions-oriented mindset in dynamic, high-pressure situations.
• Clear and professional communicator across diverse teams, including field and office staff.

Additional Skills & Qualifications

• Experience in roofing, construction, manufacturing, or a related industry is preferred.
• Experience with Team Engine or similar recruiting and communication platforms is a plus.
• Experience working with HR systems such as ATS, HRIS, and platforms like UKG is beneficial.
• Exposure to human resources, talent acquisition, recruitment, onboarding, and HR support functions.
• Experience providing administrative support in a busy office environment.
• Ability to thrive in a fast-paced, high-impact environment where results and consistency are important.
• Demonstrated ability to take ownership of tasks and contribute to continuous improvement in HR and operations processes.

Work Environment

This role is 100% in-office, working in a fast-paced roofing and construction setting that supports both leadership and field crews. The schedule is Monday through Friday from 7:00 AM to 4:00 PM, providing consistent, full-time hours and a stable routine. You work closely with executives, office staff, and crews, using tools such as Microsoft Office, ATS and HRIS platforms, and systems like UKG to manage HR and operational workflows. The environment offers hands-on exposure to leadership and visibility into high-level operations and decision-making. You can expect a supportive team atmosphere, a comprehensive benefits package designed to support overall well-being, and a work-life structure you can rely on. The culture rewards individuals who take ownership, perform consistently, and thrive in a results-driven setting, with growth potential for those who want to develop their career in HR and recruiting. An employee referral program is available, offering a significant bonus for successful full-time hires who remain employed for at least 12 months, with clear eligibility guidelines and tracking

Job Type & Location

This is a Permanent position based out of Phoenix, AZ.

Pay and Benefits

The pay range for this position is $52000.00 - $72800.00/yr.

Competitive hourly pay with consistent, full-time hours and a stable schedule Comprehensive benefits package designed to support your overall well-being, including healthcare coverage, financial protection, and time off Work-life structure you can rely on with a consistent Monday-Friday schedule and in-office team support Hands-on exposure to leadership, giving you visibility into high-level operations and decision-making A fast-paced, high-impact environment where your contributions are recognized and your role directly supports company success Growth potential for individuals who take ownership, perform consistently, and thrive in a results-driven setting Employee Referral Bonus: Earn a $5,000 referral bonus for successful full-time hires Bonus is paid after the new hire completes 12 months of employment Simple referral process with clear eligibility guidelines and tracking Referring employees must remain actively employed through the payout period

Workplace Type

This is a fully onsite position in Phoenix,AZ.

Application Deadline

This position is anticipated to close on Jul 18, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.