Human Resources and Administrative Coordinator

We are partnering with a well-established, respected, mission-driven nonprofit organization seeking a compassionate, detail-oriented Human Resources & Administrative Coordinator to support the people and operations that make its work possible.

As a key member of the administrative team, you will play an important role in creating a positive employee experience by coordinating human resources, payroll, benefits, and administrative functions that enable staff to focus on serving the community. From welcoming new employees to supporting payroll and benefits administration, your work will directly contribute to an organization dedicated to improving lives and strengthening the communities it serves.

This is an excellent opportunity for an organized and service-oriented professional who enjoys building relationships, managing a variety of responsibilities, and supporting a collaborative workplace culture. If you're passionate about making a difference behind the scenes while helping employees succeed, this role offers the opportunity to combine your HR expertise with meaningful, purpose-driven work.

Note: This role is onsite in our Pittsburgh office location. 

Responsibilities:

• Coordinate the full employee lifecycle, including onboarding, offboarding, new hire paperwork, employee status changes, and personnel records.
• Maintain accurate, confidential employee files and HR documentation while ensuring compliance with employment regulations and organizational policies.
• Process payroll and review payroll data for accuracy, completeness, and timely distribution.
• Administer employee benefits, including enrollments, changes, terminations, and serving as a resource for employee benefit inquiries.
• Track employee time off, attendance, leave administration, required training, certifications, and other compliance-related records.
• Support recruitment activities by coordinating job postings, scheduling interviews, communicating with candidates, and assisting with onboarding logistics.
• Coordinate the employee performance review process and maintain related documentation.
• Partner with leadership and the organization's external HR consultant on employee relations, compliance, and other human resources matters as appropriate.
• Provide administrative support to leadership and staff by preparing correspondence, reports, spreadsheets, and other business documents.
• Coordinate office operations, including office supplies, vendor relationships, records management, and general administrative support.
• Assist with meeting coordination, organizational communications, and special projects that support operational excellence and continuous improvement.

• High school diploma or equivalent. Associate’s or Bachelor’s degree preferred.
• Minimum of 2 years of experience in Human Resources, payroll, office administration, bookkeeping, nonprofit administration, or a related field.
• Experience maintaining confidential records and administrative documentation.
• Proficiency with standard office software and business applications.
• Experience in nonprofit, healthcare, behavioral health, or human services environment preferred.