Human Resources and Payroll Coordinator

Position: Human Resources & Payroll Coordinator

Department: Finance

Reports To: Finance Director

FLSA Status: Hourly/Non-Exempt

THE ROLE

The Human Resources & Payroll Coordinator is responsible for day-to-day HR administration, payroll coordination, recruiting, onboarding, employee support, and workforce recordkeeping. This position serves as the primary local HR resource for employees and managers while partnering with Corporate Human Resources on employee relations, benefits administration, compliance, and other specialized HR matters.

ESSENTIAL FUNCTIONS

• Coordinate recruitment efforts including job postings, interview scheduling, hiring paperwork, and onboarding.
• Support venue staffing initiatives and hiring efforts for full-time and part-time positions.
• Process payroll information, timekeeping records, and attendance documentation.
• Maintain personnel files, HRIS records, and required employment documentation.
• Track employee attendance, tardiness, leaves, and workforce metrics.
• Serve as the first point of contact for employee questions regarding payroll, policies, and employment matters.
• Provide guidance regarding company policies and documentation requirements.
• Coordinate onboarding, orientation, and offboarding activities.
• Maintain OSHA logs, workers' compensation records, and related compliance records.
• Coordinate leave documentation and administrative processes with Corporate HR.
• Escalate employee relations issues and complex HR matters to Corporate HR.
• Assist with employee engagement, recognition, and training initiatives.
• Maintain strict confidentiality of employee and payroll information.
• Act as liaison between venue employees, management, and Corporate HR.
• Other duties as assigned.

QUALIFICATIONS

• Strong organizational and administrative skills
• Excellent verbal and written communication skills
• Attention to detail and ability to maintain confidentiality
• Ability to manage multiple priorities
• Proficiency with Microsoft Office
• Experience with payroll, HRIS, or workforce management systems preferred

EDUCATION AND EXPERIENCE

Associate's or Bachelor's degree in Human Resources, Business Administration, Accounting, or related field preferred.

Two to five years of experience in HR administration, payroll administration, recruiting, office administration, or a related field preferred.

Payroll processing experience strongly preferred.

Experience with Workday and ADP Enterprise preferred.

KNOWLEDGE, SKILLS & ABILITIES

Working knowledge of HR administration and employment practices.

Strong interpersonal, analytical, and problem-solving skills.

Ability to work independently and collaboratively.

Ability to maintain effective working relationships with employees and managers.

HOURS OF WORK & TRAVEL REQUIREMENTS

• 40-45 hours per week on average
• Occasional nights, weekends, and holidays
• Extended hours may be required during major events or hiring periods
• Limited local travel may be required
• Occasional overnight travel for training or meetings

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to move around the facility; to stand for long hours during events; talk and hear. This position may require work inside or outside of the building, as needed by events.

NOTE

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. This document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages women, minorities, individuals with disabilities, and protected veterans to apply. We are a VEVRAA Federal Contractor. Applicants who need reasonable accommodations to complete the application process may contact (909)937-3013 for further assistance.