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Human Resources Assistant 3

First Tek, Inc.

Irving, TX

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JOB DETAILS
SKILLS
Aerospace and Defense, Amazon Web Services (AWS), Analysis Skills, Best Practices, Call Centers, Case Management, Change Requests/Orders, Cloud Computing, Data Analysis, Data Quality, Documentation, Forecasting, Human Resources, IT Service Management (ITSM), Kronos Workforce Scheduler, Leadership, Maintain Compliance, Metrics, Microsoft Excel, Microsoft Product Family, Microsoft SharePoint, Operational Communications, Performance Analysis, Performance Metrics, Pivot Tables, Presentation/Verbal Skills, Procedure Implementation, Process Improvement, Reporting Dashboards, ServiceNow, Staff Requirements, Time Tracking, Trend Analysis, Vlookups, Workforce Management, Writing Skills
LOCATION
Irving, TX
POSTED
25 days ago


A major Aerospace company is looking for a proactive Workforce Management Specialist to join our HR Service Center team.
In this role you will own agent scheduling for phone, chat, case, and non phone work, monitor key performance indicators, and partner with leadership to ensure optimal staffing levels.
The ideal candidate is data driven, skilled at translating analytics into action, and comfortable handling a high volume of schedule change requests.

Key Responsibilities

  • Scheduling & Allocation

    • Design and maintain daily schedules for phone, chat, case, and off phone assignments.

    • Collaborate with stakeholders to capture staffing needs and balance workload.


  • Real Time Monitoring

    • Track agent adherence and productivity in real time; flag deviations promptly.


  • Schedule Maintenance

    • Process time off requests, schedule adjustments, and exception handling efficiently.


  • Forecasting & Staffing

    • Lead forecast meetings with leadership, presenting data backed staffing recommendations to meet service factor targets.


  • Reporting & Analytics

    • Build and refresh dashboards and reports on scheduling trends, KPIs, and service performance.


  • Process Improvement

    • Recommend and implement procedural changes to boost communication and operational efficiency.

    • Configure workforce management tools to capture accurate agent productivity metrics.


  • Best Practice Leadership

    • Stay current on WFM trends and apply industry best practices to evolve our processes.


  • Independent Execution

    • Work autonomously with minimal supervision while delivering high quality results.

Basic Qualifications for Human Resources Assistant 3


  • 3 5 years of workforce management or scheduling experience in a contact center environment.

  • Proficiency with AWS Connect or comparable cloud based contact center platforms.

  • Advanced Microsoft Excel skills (pivot tables, VLOOKUP/INDEX MATCH, macros).

  • Ability to work on site in Irving, TX.

  • Strong analytical mindset assess data quality, interpret business impact, and make data driven recommendations.

  • Excellent written and verbal communication; comfortable presenting to all organizational levels.

Preferred Qualifications for Human Resources Assistant 3


  • Bachelor's degree in Business, Human Resources, or a related field.

  • Experience with ServiceNow or other ITSM case management tools.

  • Familiarity with Microsoft Teams and SharePoint for collaboration and documentation.

This position is intended to be contracted to hire.

About the Company

F

First Tek, Inc.

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