Human Resources Assistant

JOB TITLE: H.R. Recruiter Assistant

DEPARTMENT: Human Resources

REPORTS TO: Human Resources Manager

POSITION OVERVIEW:

The Human Resource Recruiter Assistant is responsible for the administrative support of day-to-day human resource operations, specifically recruitment.

DUTIES/RESPONBILITIES:

1. Answers phones for the H.R. department.
2. Coordinate hiring activities, including job fairs on agency premises.
3. Undertake clerical duties (e.g. drafting offer letters.
4. Handles employment application intake.
5. Prepare and post job ads online.
6. Performs HRIS data entry and personnel file maintenance.
7. Job-screening of all eligible candidates applying for agency positions.
8. Assists with pre-employment process; new-hire orientations.
9. Maintains confidential personnel files and personnel actions.
10. Process background checks.
11. Maintain candidate database.
12. Responds to reference checks and verifications of employment status.
13. Assists the H.R. Manager with H.R. projects.
14. Resolve issues as fast as possible (e.g. interview cancellations).
15. Undertakes continuous self-improvement, attending applicable training, seminars, in-services and educational classes to maintain nursing skills competency and current knowledge for standard of care and effective practices.
16. Responsible for following all agency safety and health standards, regulations, procedures, policies and practices.
17. Responds efficiently and timely to all patient and provider staff needs and inquiries.
18. Ensures excellent customer service to all FHCCGLA patients.
19. Attends the following meetings/trainings:

1. • Mandatory Quarterly Staff Meeting/Trainings- Quarterly (Jan., Apr., Jul. & Oct.).
   • Corporate Risk Management Meeting- Quarterly (Jan., Apr., Jul. & Oct.), as needed (advanced notice will be provided when feasible).
   • Clinical & Operations (C&O) Meeting- As needed (advanced notice will be provided when feasible).
   • Meetings with FHCCGLA’s Executive Leadership, as needed (advanced notice will be provided when feasible).

   20. Other pertinent meetings- As scheduled.

   21. Remains informed of:

• • Current legal and regulatory changes related to scope of practice.
  • Specific programs/payors, insurances accepted, and services being offered at FHCCGLA.
  • All applicable Policies & Procedures.

   22. All other duties as assigned.

MINIMUM QUALIFICATIONS:

1. High school diploma or equivalent required, plus at least one to two years of office/clerical/H.R. support experience.
2. Proven experience as a Recruitment Assistant or other recruiting-related role.
3. Familiarity with hiring practices and stages (screening, interview, assessment, onboarding).
4. Experience using recruiting software and social networks for possible recruiting.
5. FQHC experience, highly preferred.
6. Excellent analytical skills.
7. Motivation to take initiative to ensure all tasks performed are completed thoroughly and accurately.
8. Excellent writing and verbal communication skills.

• Bilingual English/Spanish and familiarity with the Hispanic culture.
• Access to automobile with valid California driver’s license and state mandated automobile insurance.
• Ability to prioritize workload and work under pressure of deadlines. 
• Ability to meet tight time sensitive deadlines.
• Motivated and committed to the provision of high-quality healthcare for indigent and underserved communities.
• Willingness to adapt to changes with regards to the agency’s growth and expansion.
• Ability to speak Spanish, preferred.

ADDITIONAL ELIGIBILITY QUALIFICATIONS:

1. Ability to work well with others in a professional and team-oriented environment.

2. Well-developed interpersonal skills, friendly personality and able to motivate staff by promoting teamwork.
3. Ability to relate to the public regardless of ethnic, religion and economic status.

2. Excellent communication skills.
3. Willingness to travel.

6. Strong planning and organizational skills.
7. Problem analysis and critical thinking skills.

Excellent customer service skills.