Human Resources Assistant for Risk Management - Part Time

Human Resources Assistant for Risk Management - Part Time

Salary

$20.51 - $32.26 Hourly

Location

City Hall, 442 W. Washington Street, Suffolk, VA

Job Type

Part Time

Job Number

04544

Department

HUMAN RESOURCES-RISK MGMT

Opening Date

06/08/2026

Closing Date

6/15/2026 11:59 PM Eastern

• Description
• Benefits
• Questions

Description

Under general supervision, performs secretarial and administrative duties in support of the Risk Management Division in the Department of Human Resources under the supervision of the Risk Manager. Provides key administrative support to all functional areas within the Citys Risk Management Division of the Human Resources Department, including assisting with special projects and completion of complex tasks. Work involves using a variety of office equipment to perform maintenance of the human resources information system for all employee transactions, for preparing correspondence and preparation of other associated human resources documents. Obtains and provides information on a variety of complex issues and complaints. Assists in the coordination of special events; screens and independently handles a variety of routine inquiries by telephone, email, and in person; and maintains a variety of records and files. Employee must exercise independent judgment, discretion and initiative in completing assignments. Employee must also exercise considerable tact and courtesy in frequent contact with the general public. Position will report to the Risk Manager.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Essential Job Functions

• Provides administrative support to the Risk Management Division of the Human Resources Department.
• Performs research and provides information on a variety of citizen and/or employee issues and complaints. Performs other confidential related work for Risk Manager as needed.
• Performs general administrative tasks, which may include answering telephone calls, making copies, sending/receiving faxes, filing documentation, mailing information to employees and citizens and entering information into various I.T. systems.
• Processes incoming/outgoing mail. Receives webmail inquiries and responds to or directs to the appropriate staff for responding.
• Maintains a comprehensive, current knowledge of City policies and procedures; communicates policies and procedures to departments.
• May attend workshops and training sessions as appropriate.
• Communicates with Employees, Citizens, and Vendors and other individuals as needed to coordinate work activities and exchange information to resolve problems.
• Assist in processing Subpoena Duces Tecum, child support and Freedom of Information Act (FOIA) requests as needed.
• Responds to routine questions, researches problems/complaints, and initiates problem resolutions.
• Scans and indexes documentation into Citys document imaging system.
• May participate in examining, developing systems, implementing programs, evaluating/modifying systems, and monitoring efforts.
• Maintain fluency in the use of software systems to house, track, and retrieve risk data.
• May maintain awareness of workplace health, safety, security, and privacy activities in order to remain compliant with applicable federal, state, and local laws and regulations.
• Maintain knowledge of injury and illness incident reporting procedures and proper record keeping practices.
• Performs other related work as required.

Required Qualifications

High School Diploma or GED, supplemented by some business coursework, and 1 to 2 years experience in the Risk Management/Human Resources field or similar business field to include but not limited to: property and liability insurances and workers' compensation insurance; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities. Requires a valid drivers license.

Supplemental Information

• Knowledge of Risk Management and/or human resources-related policies, procedures, federal and state laws, and regulations, City and departmental rules, regulations, policies and procedures, and the ability to interpret them.
• Knowledge or understanding of property and liability insurances and Workers' Compensation
• Knowledge of the organization and functions of the City and department.
• Knowledge of modern office practices and procedures including popular computer-driven word processing, spreadsheet, desktop publishing and graphics, and file maintenance programs.
• Ability to maintain moderately complex records.
• Ability to draft routine documents and able to understand oral and written instructions.
• Ability to develop and modify work procedures, methods and processes to improve efficiency.
• Ability to compile data from a variety of sources and prepare clear reports from such information.
• Ability to exercise tact and courtesy in frequent contact with City employees and the general public.
• Ability to establish and maintain effective working relationships as necessitated by work assignments.
• Ability of speaking and/or signaling people to convey or exchange information.
• Ability to read a variety of informational documents, computer screens, procedures manuals, and computer print outs.
• Requires the ability to enter data into computer, complete a variety of forms, etc.
• Must be able to speak with poise, voice control and confidence and to articulate information to others.
• Ability to record and deliver information, to explain procedures, to follow oral and written instructions.
• Must be adaptable to performing under stress when confronted with persons acting under stress.

Seasonal Employees- No Benefits

Part-time Employees - Sick Leave (See below)

Full Time Employees are eligible for the following benefits;

Retirement (Virginia Retirement System employer) for employees hired on or after 1/1/14 - Hybrid Members

Hybrid plan members contribute 4 percent of creditable compensation to the defined benefit plan and 1 percent to the defined contribution plan each month. Members may voluntarily contribute up to an additional 4 percent in 0.5 percent increments to the defined contribution plan each month. Members can increase or decrease their voluntary contributions on a quarterly basis. With the mandatory and voluntary contributions to the defined contribution component of the plan, members can contribute a maximum of 5 percent with a 3.5 percent match from the employer. Members invest in various investment options that best fit their needs.

Vested after 5 years in the defined benefit part of the plan. Vested in phases based on years in the Defined Contribution part of the Plan. The retirement eligibility for a full or reduced retirement pension in the Hybrid Plan is very detailed. Please contact the Virginia Retirement System or the Human Resources Department for details.

Paid Time Off (PTO)

Yearly earnings

120 Hours (1-59 months), 144 Hours (60-119 months), 168 Hours (120- 179 months), 192 Hours (180 and over)

Sick Leave

Part Time employees earn 4 hours per month Sick leave accrues at the end of the month and may be accrued with no ceiling.

Personal Leave

All regular full time employees are granted 24 hours of personal leave each calendar year. Personal leave must be preapproved and is not cumulative.

Health Insurance

Coverage available for you and your eligible dependents using pre-tax payroll deductions if elected.

Supplemental Insurances

Employees may purchase the following supplemental insurance policies: short term and long term disability, cancer, accident, supplemental hospitalization, and group universal life insurance.

Employer Sponsored Short Term and Long Term Disability

Provides disability coverage for employees work and non-work related disabilities. Work related disabilities are covered starting on day one (1). Non work related disabilities are covered starting on day eight (8), after you have been employed for one year.

Flexible Spending Accounts

Employees may participate in the Health Reimbursement, Dependent Care Reimbursement and Premium Reimbursement Accounts. All deductions are made on a pre-tax basis and will reduce your taxable income.

Life Insurance

The city pays the entire premium for life insurance coverage in the amount of 2 times annual salary for natural death and 4 times annual salary for accidental death.

Optional Life Insurance

Employees have the option of electing additional life insurance coverage in the amount of 1, 2, 3 or 4 times their annual salary. Employees may only purchase optional life insurance on spouses and children if they are enrolled in optional life insurance for themselves.

Family and Medical Leave Act (FMLA)

12 weeks of job protected leave for leaves approved in accordance with the Family Medical Leave Act. Employees receive continuation of health insurance, job protection and consideration for a comparable job when available, or an equivalent job, upon return to work.

Funeral Leave

24 hours of paid leave of absence in case of death in immediate family.

Holidays

Suffolk follows the Virginia State holiday calendar as set by the Governor of the Commonwealth of Virginia.

Jury Duty

Time off with pay with difference between jury pay and regular pay or use annual leave and keep check.

457 Deferred Compensation, ROTH IRA, Traditional IRA

Offered through ICMA Retirement Corporation as a way to shelter a portion of your salary from income taxes and save for retirement.

Employee Assistance Program

Offers employees and immediate family members (3) free, confidential counseling sessions related to a broad range of issues such as marital or family conflict, job or personal stress, alcohol or drug abuse, financial or legal worries, etc.

Workers Compensation

Should an employee have an on the job injury, he/she could be eligible for Workmens Compensation Benefits, except in cases of willful neglect.

Pay Days

Employees will be paid on the 15th and last working day of each month.

Credit Union

A Suffolk Credit Union is available to employees.

Legal Services

Employees may prepay for access to legal assistance.

Notary Public Services

Services available in the Human Resources Department.

Alternative Work Schedule

For some positions -Offers 4 Alternative Work Schedule options to provide employees with greater control over their personal and professional time, as well as reducing absences.

01

Which of the following reflects your highest level of education?

• High school diploma or GED
• Some college
• Associates Degree
• Bachelors Degree
• Masters Degree
• Doctorate Degree

02

Which of the following best describes your work experience in the Human Resources field or closely related business field?

• 0 to less than 1 year
• 1 - 2 years
• 2 - 3 years
• 3 - 4 years
• 4 - 5 years
• 5 - 6 years
• more than 6 years

03

Do you have a valid drivers license?

• Yes
• No

04

Do you have any experience working for a local government or municipality?

• Yes
• No

05

Do you have experience with the Microsoft Office Suite products listed below? Please check all that apply.

• Word
• Excel
• Publisher
• Outlook
• Powerpoint

06

Which of the following best describes your risk management experience?

• 0 to less than 1 years
• 1 - 2 years
• 2 - 3 years
• 3 - 4 years
• 4 - 5 years
• 5 - 6 years
• more than 6 years

07

Do you have experience with any other software? If you answer yes, please complete Question #8.

• Yes
• No

08

Please indicate what other software you have experience with below:

Required Question

Employer City of Suffolk

Address 442 W. Washington Street, Suite 1044

Suffolk, Virginia, 23434

Phone 7575144110

Website http://www.suffolkva.us