| Job Description: | Current Staff Employment Record Management - Process all employee lifecycle transactions for staff in the College administration area and five academic departments; transactions include, but are not limited to, changes impacting pay rate, supervisor, department ID, over time/comp earning, FTE, salary plan, and employment status (leave of absence, return to work, termination)
- Generate and disseminate work authorization expiry report on a monthly basis
- Complete semesterly verification checks to ensure current STAS/OPS employees are correctly classified based on enrollment status; submit corrections when necessary (OPS > STAS and/or STAS > OPS)
- Manage the bi-annual term file for the College administration area and five academic departments
Hiring/Recruitment Functions - Work with department administrators to process volunteers for the five academic departments; this includes submitting volunteer POIs after ensuring proper documentation was provided and appropriate security/badge access was requested
- Independently manage the new hire and termination process for student assistants and OPS employees
- Execute background checks, education verifications, and employment verifications as necessary
- Coordinate with new hires to collect pre-hire documents
- Collaborate with the Student Financial Aid office to verify student eligibility for federal work study funding
- Serve as backup for TEAMS, Graduate Assistant, and Pre-Doctoral Fellowship hires
- Serve as backup for posting recruitments for the College administration area and five academic departments
Administrative Functions - Draft and send departmental communications specific to Human Resources to the CVM community; communications include biweekly payroll deadlines, open enrollment information, UF engaged timelines, and other informative communications as needed
- Develop and maintain an effective filing system; files should be organized and up-to-date
- Assist in developing and maintaining written internal policies and procedures for various human resource processes; collaborate with department administrators as appropriate
- Process Dean’s area Gator 1 cards; serve as back-up for academic department Gator 1 cards
- Maintain Notary Public certification and perform notary services as needed
- Coordinate/schedule interviews, conference room reservations, and/or Zoom meetings for the College administration area as needed
- Office management such as distributing incoming mail, maintaining the printer/copier, ordering office supplies, etc.
- Manage the HR filing systems and informational databases for the Dean’s area and five academic departments
- Manage the HR suite’s front desk and reception area; greet and assist customers, answer CVM HR main phone line, respond to email and voicemail requests timely
- Attend monthly HR forum
- Attend monthly department administrator meeting
Payroll Functions - Process various payroll related requests such as emergency checks, wage refunds, on-cycles, and prior 90-day adjustments
- Review and manage time exceptions biweekly for the College administration area and five academic departments
- Ensure premium pay is entered as appropriate for qualifying holidays and closures
- Serve as backup for time approval to ensure all time is approved by payroll closing for the Dean’s area
- Assist with annual December personal leave (DPL) and December leave cash out (DLC) time entries
- Assist with annual overtime and compensatory leave cash out process
- Assist with annual salary distribution entries
- Serve as backup for entering new hire distributions
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| Preferred: | -Previous human resources experience
-Knowledge of UF policies and procedures
-Excellent verbal and written communication skills
-Ability to manage multiple responsibilities
-Ability to prioritize, and re-prioritize, as necessary
-Ability to work independently and as part of a team |
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| Special Instructions to Applicants: | In order to be considered, you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date. This position is time limited. This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information. |
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