Human Resources Assistant

Human Resources Assistant

Administrative Offices - Los Angeles, CA

Overview

Salary Range $23.19 - $28.54 Hourly Position Type Full Time Education Level High School

Description

Organization Summary

The LA Conservation Corps ("the Corps") is a private, non-profit organization that has helped at-risk young adults develop themselves since 1986. To date, more than 20,000 young people have participated in the Corps classes and service projects, learning new skills while contributing to the quality of life for residents of the greater Los Angeles area.

Mission

We create equitable opportunities for young people to build resilience in themselves, their communities and the environment through a program of work, education and support.

Position Summary

Reporting to the Senior Human Resources Manager, the Human Resources Assistant adds value to the organization and helps promote its mission by performing the requirements of the position with the highest level of integrity and respect for others. The importance of confidentiality must be demonstrated and cannot be compromised. This position provides a variety of administrative and clerical support services to staff in Administration.

Essential Responsibilities

Administrative

• Daily mail pick-up and distribution of all mail and prepare outgoing mail including FedEx and UPS.
• Provides front office assistance as needed including directing visitors; routing phone calls; and, assisting with the copier, supply pickups and deliveries (if and/or as needed).
• Assists the Chief Administrative Officer and Human Resources Team with special projects, as needed.
• Assists in maintaining inventory of office supplies in neat orderly fashion; may order special items, as requested.
• Provides general administrative support such as preparing correspondence, forms and reports; arranging meetings; composing regular correspondence; processing confidential reports and documents; filing electronic and hard copy documents; and, tracking deadlines, as needed.

Human Resources

• Assists with applicant management/tracking and providing support to applicants surrounding the Applicant Tracking System in the Corps' Payroll software, Paycom.
• Utilizes effective communication and follow through while acting as a dependable point of contact for candidates; act as point person throughout the application process providing a great candidate experience.
• Assists in ensuring new Corpsmember personnel files and eligibility documents are accurate and fully completed prior to submitting these documents and/or files to Human Resources, Payroll, Corpsmember Development and assigned Conservation/Work Programs and the Corps' charter school partner, the LA Education Corps.
• Maintains confidentiality around sensitive and confidential matters such as employee relations, and organizational changes, planning and protecting the security of information, data and files.
• Assists with logistics and coordination for Recruitment programs such as: scheduling workshops, booking rooms, printing and preparing all materials, sending communications to participants, and setting up conference rooms.
• Assists with community events, job fairs, and meetings in the community to promote the Corps and recruit new participants. This may involve working Saturdays or Sundays, as needed.
• Assists in recruitment of potential applicants based on experience, skills, and education.
• Assists with interviews and intake of potential Corpsmembers.
• Assists in preliminary interviews of potential candidates for entry-level positions.
• Maintains I-9 documentation for all new hires.

Orientation / On-Boarding

• Coordinates and facilitates the post-offer process and new hire sessions (for employees and Corpsmembers).
• Schedules and coordinates with outside vendors in preparation for Corpsmember on-boarding.
• Extends offers and assigns checklists to new hires via Paycom.
• Gathers and enters new hire/enrollment information in Corps' payroll system.

Staff Support

• Attends and provides staff support for team and committee Meetings.
• Assists and coordinates volunteer and staff training events or programs and recommend training resources for staff, as needed.
• Assists the Director of Administration, Human Resources Manager and other Team members, as needed.
• Performs other duties as assigned.

Please note that this job description is not intended to provide a comprehensive list of all duties, responsibilities, or activities that may be required of the employee in this role. Duties responsibilities and activities may change at any time and without notice.

Due to the organization's response to the COVID-19 pandemic, your essential functions and responsibilities may change to accommodate the needs of the program and to stay in compliance with CDC and County of LA Public Health Department requirements.

Qualifications

Minimum Requirements/Qualifications

• Demonstrate excellent analytical skills characterized by identifying, assimilating and comprehending the critical elements of various situations, and extracting and interpreting the implications of courses of action.
• Demonstrate excellent communication and presentation skills (verbal and written) characterized by actively listening and ensuring respectful two-way communication.
• Demonstrate sensitivity, understanding, and the ability to effectively interact with individuals (internal and external) from diverse cultural, socioeconomic, disability and ethnic backgrounds.
• Demonstrate strong time management skills and a high level of attention to detail.
• Demonstrate a high level of accountability, responsibility and dependability.
• Demonstrate teamwork through cooperation and collaboration with others.
• Demonstrate a positive attitude, self-discipline and self-awareness.
• Ability to prepare concise, logical and grammatically correct documents, reports, and presentations.
• Ability to accept, direct and perform responsibilities and assigned tasks as a team member in support of the overall project.
• Ability to explain policies, procedures and directions and represent the Corps' philosophy and values to a wide range of audiences including Corpsmembers, programmatic staff, management and the public.
• Ability to structure tasks, establish priorities and set goals.
• Ability to effectively perform the physical requirements of the job, as well as train others in the same.
• Ability to effectively provide presentations, work demonstrations and instruction to others to promote and establish of culture of safety.
• Ability to balance competing priorities and multiple stakeholders.
• Ability to work independently.
• Intermediate level of computer skills (Microsoft Office environment including Excel, Word, and PowerPoint), software knowledge and Internet research ability.
• High level of interpersonal skills, integrity and the ability to keep information confidential.
• Uses good judgment; evaluates alternatives in the achievement of quality outcomes.
• Results-/Solution-oriented; flexible.
• Passion for the Corps and ability to articulate its mission.

Education/Experience

High School Diploma or GED (from an accredited institution); Associate or Bachelor's degree preferred AND A minimum of one (1) year of related experience in human resources.

Other Duties and Requirements

• Pass a post-offer drug/alcohol screen test before commencing employment (required to submit for the drug/alcohol screening at a company designated facility).
• Pass a post-offer Live Scan (fingerprint/background clearance-Department of Justice) before commencing employment.
• If a private vehicle is utilized for company purposes validation of a California Class C Driver's License, validation of driving record and approval of commercial policy insurability is required in conjunction with proof of personal minimum liability insurance coverage per the requirements of the state of California.
• Reference checks will be conducted; employment is contingent upon receipt of acceptable references.

Salary and Benefits

• Hourly rate: $23.19 -$28.54 (reflects the entire hourly rate range). A starting hourly rate higher than $23.19 per hour is based on a level of experience and education that significantly exceeds the minimum requirements and is commensurate with the compensation scale (hourly rate range).
• Medical, Dental, Vision Benefits with 93% employer coverage of costs for employee and 79% coverage for additional family members.
• 3 weeks of vacation accrued per year; 11 paid Holidays and 80 hours of sick time accrued per year.
• 401k retirement plan with match of up to 3%.