Human Resources Assistant

Human Resources Assistant

Salary

$37,907.00 Annually

Location

Nashville, NC

Job Type

Full Time

Job Number

2026-00061

Department

Human Resources

Opening Date

06/26/2026

Closing Date

Continuous

• Description
• Benefits
• Questions

General Statement of Duties

Performs a variety of administrative and customer service duties in support of the Human Resources Department, requiring a clear understanding of departmental goals, procedures, and services.

An employee in this class supports the daily operations of the Human Resources team by performing administrative, technical, and public-facing tasks. The employee assists the Director, HR Generalist, HR Specialist, and HR Analyst by managing routine inquiries, maintaining personnel records, and carrying out assigned administrative responsibilities. Work includes greeting visitors, answering telephone calls, providing general HR guidance to employees and citizens, maintaining the file room, scanning and copying documents, and supporting departmental processes and projects. The employee must exercise courtesy, confidentiality, and sound judgment while handling sensitive information and interacting with the public. Work is performed under general supervision and is evaluated on accuracy, adherence to procedures, customer service quality, and overall contribution to departmental efficiency.

Essential Duties and Tasks

• Serves as the department's first point of contact; answers incoming phone calls, greets visitors, provides general information, and directs individuals to appropriate staff or resources.
• Provides routine administrative support to the Director, HR Generalist, HR Specialist, and HR Analyst; completes assigned clerical and technical tasks with accuracy and timeliness.
• Maintains organization of the file room; updates, files, and retrieves personnel records in accordance with departmental procedures and confidentiality guidelines.
• Scans, copies, and distributes documents; indexes electronic files; ensures recordkeeping accuracy and compliance with retention standards.
• Assists with the creation, preparation, and updating of forms, letters, and other departmental documents; proofreads materials for accuracy and completeness.
• Provides administrative guidance to employees and citizens regarding HR policies, application procedures, benefits processes, onboarding steps, and general departmental practices, referring complex matters to appropriate HR staff.
• Assists with coordinating meetings, posting materials, distributing information, and preparing documents as requested.
• Supports the maintenance of databases, spreadsheets, and HR tracking systems; enters data accurately and identifies potential discrepancies.
• Processes incoming and outgoing mail and maintains supplies for the HR office.
• Handles confidential or sensitive information responsibly and in accordance with established policies. • Performs related duties as required.

Knowledges, Skills and Abilities

• Thorough knowledge of modern office practices, procedures, and automated systems including word processing, spreadsheets, database management, and scanning/document indexing applications.
• Considerable knowledge of the Human Resources Department functions, policies, procedures, and relevant laws governing personnel records and public information.
• Skill in operating standard office equipment including multi-line phones, scanners, copiers, and computers.
• Skill in communicating effectively and professionally in person, by telephone, and in writing.
• Ability to maintain confidentiality of sensitive personnel and departmental information.
• Ability to plan and organize daily tasks, manage competing priorities, and follow through on assignments with limited supervision.
• Ability to gather information, maintain accurate records, and prepare materials with attention to detail.
• Ability to develop and maintain filing systems, both electronic and hardcopy, for efficient document storage and retrieval.
• Ability to establish and maintain effective working relationships with supervisors, coworkers, County officials, employees, and the general public.
• Ability to remain courteous, tactful, and service-oriented when assisting employees and citizens.
• Ability to follow general instructions and complete tasks independently.

Desirable Education and Experience

Graduation from high school or GED with some experience in an administrative office setting, preferably in a confidential office similar to human resources or public administration; or an equivalent combination of training and experience.

INSURANCE PROGRAMS

Nash County offers cafeteria-style benefits including:

• Health Insurance
• Dental Insurance
• Life Insurance
• Vision Insurance
• Supplemental Health Benefits (Accident, Critical Illness, and Hospital Indemnity Insurances)
• Disability Insurance (Long-Term and Short-Term Disability)

and more!

FINANCIAL PROGRAMS

Retirement

Membership in the North Carolina Local Government Employees Retirement System is a requirement for all regular full-time and regular part-time employees. Employees contribute 6% of their annual compensation before it is taxed. If you leave County service before retirement, you may withdraw your retirement contributions or elect to freeze your contributions in anticipation of future local government employment. If you have 5 years of service, you are 100% vested in the NCLGERS.

NC401(k)

The NC401(k) supplemental retirement program is available to regular full-time and regular part-time employees. The County establishes this 401(k) account for each eligible employee and makes a 5% contribution based on monthly earnings. Employees may elect to make voluntary contributions through payroll deduction.

457 Deferred Compensation

The 457 Deferred Compensation program is available to regular full-time and regular part-time employees through payroll deduction. Deferred compensation is a voluntary investment plan to supplement retirement income and to defer taxable income.

Special Separation Allowance

The Separation Allowance is available to law enforcement officers between the ages of 55 and 62 years that are eligible and retire under the provisions of the NC Local Government Employees Retirement System.

125 Flexible Benefit Plan

Flexible Spending Account options are available to regular full-time and regular part-time employees who wish to use pre-tax dollars for eligible medical, pharmacy, dental, vision, and daycare expenses. The Flex Convenience Card program gives you instant access to your account funds.

• Health Care Spending Account -- Section 125 of the IRS Code allows yearly voluntary enrollment to set aside pre-tax dollars for eligible health care expenses.
• Dependent Care Spending Account -- Section 125 of the IRS Code allows yearly voluntary enrollment to set aside pre-tax dollars for eligible dependent care expenses.

Direct Deposit

Direct Deposit is a condition of employment for all employees. Deposit of your paycheck will be made to checking or savings accounts in a bank of your choice.

LEAVE PROGRAMS

Vacation Leave

For regular full-time County employees, vacation leave accrues based on length of service in the NC Local Government Employees Retirement System. Regular part-time employees accrue prorated vacation leave based on a percentage of the full-time benefit.

Sick Leave

For regular full-time County employees, sick leave accrues each pay-cycle. Regular part-time employees accrue prorated sick leave based on a percentage of the full-time benefit. Your unused sick leave balance can be applied as creditable service toward a service retirement under the guidelines of the NCLGERS.

Holidays

The policy of the County is to follow the holiday schedule as published by the State of North Carolina each year.

The following holidays are observed:

• New Year's Day,
• Martin Luther King, Jr. Day,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and the day after, and
• Three (3) days at Christmas.

Military Leave

Annual Training - Reserves and National Guard -Ten paid workdays per fiscal year.

Active Duty - Reserves and National Guard - Ten paid workdays upon activation.

Civil Leave

Paid leave is provided to full-time or regular part-time County employees called for jury duty or as a witness of the court for the federal or state government, or a subdivision thereof.

Family Medical Leave Act

Federal law provides job protection and continuation of existing paid health insurance during 12 weeks of leave, paid or unpaid, to an eligible employee for qualifying events. These events can include birth or adoption, and serious illness of an immediate family member, or of the employee.

OTHER PROGRAMS

Employee Assistance Program (EAP)

The Employee Assistance Program is open to all employees and their dependents. It is a confidential service provided at no cost to the employees of the County. EAP provides certified counselors who administer assessment and brief therapy to employees who want help with a variety of personal and work-related issues such as stress, parenting concerns, grief, alcohol/drug use, family problems, financial concerns, and work-related problems.

Wellness Center and Telemedicine

We believe that staying healthy is inclusive of exercising regularly and taking care of your physical body. Nash County has a Wellness Center, which consists of various exercise equipment and videos, open to all full and part-time employees.

All full-time employees also have access to telemedicine through Teladoc. Teladoc treats conditions like allergies, sore throats, asthma, and more. Doctors are available by phone or video 24/7 from wherever you are. They are available to diagnose symptoms and send a prescription if needed.

NOTICE OF PRIVACY PRACTICES

The benefits offered by Nash County are subject to change. In the event there is a conflict between the above contents and Nash County policies and/or a State or Federal statute, the policy/statute shall control. Plan documents will govern benefits plans should there be a conflict with this information. They are not held out to any employee as part of any contractual agreement. Benefits, policies, and procedures are subject to change or termination at any time.

Information provided on this site is for informational purposes only. Actual provisions of each plan will be provided on the certificate of coverage as part of the Summary Plan description.

Nash County is an Equal Opportunity Employer/Provider

In accordance with Federal civil rights law and the U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, income derived from public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs).

Remedies and complaint filing deadlines vary by program or incident. Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the responsible Agency or USDAs Target Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

Additionally, program information may be made available in languages other than English. To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at http://www.ascr.usda.gov/complaint filing cust.html and any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form.

To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

1. mail: U.S. Department of Agriculture

Office of the Assistant Secretary for Civil Rights

1400 Independence Avenue, SW

Washington, D.C. 20250-9410;

2. fax: (202) 690-7442; or

3. email: program.intake@usda.gov

USDA is an equal opportunity provider, employer, and lender.

01

Which best describes your level of education?

• No GED and no High School Diploma
• GED or High School Diploma
• Some college
• Associates Degree
• Bachelors Degree
• Masters Degree
• Doctorates Degree

02

How many years experience working in a fileroom?

• None
• 0 - 2 years
• 3 - 5 years
• 5+ years

03

How many years of experience do you have working with the public?

• No experience
• 0 - 2 years
• 2 - 5 years
• 5+ years

04

How many years of experience do you have working in an office setting with clerical or administrative duties?

• Less than one year.
• 1-2yrs
• 2-3yrs
• 3-5yrs
• 5yrs+

05

List any experience you have working with Human Resources or Public Administration?

Required Question

Employer Nash County

Address 120 W. Washington Street

Nashville, North Carolina, 27856

Phone 252-459-9853

Website http://www.nashcountync.gov