Human Resources Assistant

Status: Full-Time
Schedule: Monday to Friday (Hybrid – 3 set days in-office, 2 days remote)
Hours: 9:30 AM to 5:30 PM
Salary: $60,000–$65,000 per year
 

What You’ll Do:

• Revise and update internal distribution lists for onboarding and offboarding processes.
• Review and process insurance invoices and weekly EDI files.
• Draft communications such as COBRA letters.
• Review vendor invoices and process payments.
• Enter and maintain accurate data in the HRIS system.
• Organize and maintain electronic personnel records.
• Support internal and external events by managing logistics, including booking conference rooms and catering.
• Scan and file original signed documents, including correspondence, into the document management system.
• Generate offer letters for legal and professional staff.
• Schedule and coordinate interviews for professional staff candidates.
• Prepare recruiting placement agreements, track agreements, and process recruiting invoices.
• Collaborate with professional staff, fostering strong teamwork and a positive attitude.
• Perform additional related tasks as assigned.

What You’ll Bring:

• 1–2 years of office experience (HR experience is a plus).
• Experience with HRIS systems is a plus.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Familiarity with benefits and employee plans for mid-size organizations.
• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Proven ability to handle sensitive information with discretion and maintain confidentiality.
• Strong interpersonal skills with a focus on customer service.
• Punctuality, reliability, and professionalism.
• Ability to work independently in a fast-paced, deadline-driven environment.
• Typing speed of at least 65 WPM.
• Ability to manage multiple projects, prioritize tasks, and effectively manage time.
• Willingness to work overtime as necessary.

Physical Requirements:

• Must be able to sit for prolonged periods and work on a computer.
• Must be able to lift up to 10 pounds occasionally.

This position offers an excellent opportunity to contribute to a dynamic HR team while supporting key organizational functions.