Human Resources Assistant

PLEASE NOTE - This position may require temporarily relocation to other TONHC Facilities: Sells Hospital, Santa Rosa Health Center, San Simon Health Center, Casa Grande, and San Xavier Health Center.

Position Summary:

Under general supervision, work with components of training and development, employment, employee relations, benefits, compensation, security clearances and Human Resources Information Systems (HRIS) development.

Scope of Work:

The work is normally reviewed upon completion, with occasional spot checks while in process, to ensure accuracy, timeliness, and conformance to established standards; major work tasks are addressed by instructions or procedures and unusual situations are referred to Director of Human Resources.

Essential Duties and Responsibilities:

• Assists in all components of human resources in providing optimal resources to revise and formulate database management in HRIS.
• Prepares reviews and summarization of all changes to HRIS and other database management.
• Prepares manual and electronic file records, update database with new information on a continuous basis.
• Conducts fingerprinting for employees.
• Assists in coordination of inquiries with local, state, and federal agencies to obtain clarification on pending cases or actions affecting employee's status.
• Assists employee relations in grievance scheduling and document processing for hearing panels.
• Assists in wellness activities development and implementation of activities.
• Assists in new hire orientation, annual open enrollments, serving as liaison for employees and human resources.
• Conducts research, analyzes information, prepares and submits reports as required to improve program services according to established time frames.
• Uses established systems and policies to facilitate program outcomes, sharing of resources and promoting effectiveness and accountability.
• Maintains professional knowledge by conducting research, attending seminars, educational workshops, classes, and conferences; reviewing professional publications; establishing networks; participating in professional societies; conferring with representatives of contracting agencies and related organizations.
• Handles incoming public records/documents requests according to established filing system.
• Research information contained in files, keeps files current, and supplies information from file data or removes files upon request, i.e. storage, subpoena request(s).
• Performs other job-related duties as assigned and contributes to a team effort.

Knowledge, Skills, and Abilities:

• Knowledge of Tohono O'odham culture, customs, and traditions.
• Knowledge of Indian sovereignty issues in relation to federal and state laws.
• Knowledge of the Tohono O'odham Nation's Health Care Personnel Policies and Procedures.
• Knowledge of statistical compilation and analysis.
• Knowledge of human resources information systems.
• Skill in analyzing problems, projecting consequences, identifying solutions and implementing recommendations.
• Skill in operating MS Windows based operating environment, Excel spreadsheets, and database software programs.
• Ability to read, analyze, review, and interpret complex documentation.
• Ability to communicate efficiently and effectively both verbally and in writing.
• Ability to establish and maintain positive and effective working relationships with other employees and the general public.
• Ability to exercise good judgment and make decisions; work independently and meet strict timelines.
• Ability to make simple arithmetical calculations involving addition, subtraction, multiplication, and division.
• Ability to travel within the interior/exterior boundaries of the Tohono O'odham Nation.
• Ability to maintain the confidentiality of all privileged information in the course and scope of risk management.

Minimum Qualifications:

Associate's degree in Business, Public Administration, Criminal Justice or related field and two years demonstrated work experience in human resources database management and all employment related activities, or equivalent combination of training, education, and work experience, which demonstrates the ability to perform the duties of this position.

Licenses, Certifications, Special Requirements:

• Upon recommendation for hire, a criminal background check is required to determine suitability for hire, including a 39-month Motor Vehicle Record.
• May require possessing and maintaining a valid driver's license, (no DUIs or major traffic citations within the last three years).
• If required, must meet the Tohono O'odham Nation tribal employer's insurance requirements to receive a driver's permit to operate program vehicles.
• Based on the department's needs, incumbents may be required to demonstrate fluency in both the Tohono O'odham Language and English as a condition of employment.

Physical Demands:

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl; and talk or hear. The employee is occasionally required to sit, climb or balance, and taste or smell. The employee must frequently lift and/or move up to 20 or more pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.

This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive.