Human Resources Assistant

WESTWOOD PUBLIC SCHOOLS

Westwood, MA

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JOB DETAILS

SKILLS

Administrative Skills, Budget Management, Communication Skills, Compensation and Benefits, Data Quality, Database Administration, Detail Oriented, Diversity, Documentation, Event Management, Executive Assistant Skills , Expense Management, Expense Tracking, Google Apps, HRIS/HRMS, Human Resources, Human Resources Management, Identify Issues, Industrial Relations, Interviewing Skills, Leadership, Lift/Move 30 Pounds, Maintain Compliance, Microsoft Office, Multitasking, Negotiation Skills, Offer Letters, Onboarding, Order Supplies, Organizational Skills, Performance Reviews, Physical Demands, Presentation/Verbal Skills, Problem Solving Skills, Process Management, Publications, Purchase Orders, Record Keeping, Reimbursement, School Buildings, Secondary School, Talent Management, Time Management, Training/Teaching, Training/Teaching Curriculum, Tuition Reimbursement, Willing to Travel, Writing Skills

LOCATION

Westwood, MA

POSTED

Today

Human Resources Assistant

POSITION: Human Resources Assistant REPORTS TO: Director of Human Resources
WORK YEAR: Twelve Months
POSITION OVERVIEW:

Westwood Public Schools seeks a Human Resources Assistant to join our team in the district office. This position provides essential support to the Director of Human Resources and district leadership, assisting with talent management, benefits administration, compliance tracking, and HR programs. The HR Assistant serves as a primary point of contact for employees, applicants, and stakeholders while ensuring smooth HR operations. The ideal candidate will demonstrate strong organizational skills, attention to detail, technological proficiency, and the ability to handle sensitive information with discretion.
QUALIFICATIONS:

Some post-high school education required; Bachelor's degree preferred
Experience in K-12 education, human resources, or a related field preferred
Strong verbal and written communication skills
Proficiency in Google Suite (Docs, Sheets, Slides) and Microsoft Office Suite
Experience with HRIS systems (PowerSchools Suite, Frontline, and ASPEN) preferred
Ability to handle confidential information with discretion
Strong problem-solving, organizational, and time management skills
Commitment to diversity, equity, and inclusion

RESPONSIBILITIES:
Talent Management & Recruitment

Track open positions and manage job postings on online platforms
Coordinate recruitment efforts, including organizing applications, scheduling interviews, and preparing offer letters
Maintain applicant tracking systems (eg, PowerSchools Suite, Frontline, ASPEN), train internal users, and assist applicants
Manage the onboarding process for new employees and the offboarding process for existing employees
Maintain digital and physical employee records from onboarding to separation
Track completion of mandated training and screenings for all staff
Manage the short-term substitute teaching workforce

HR Operations

Serve as the first point of contact for HR inquiries, maintaining a professional and welcoming environment
Handle confidential correspondence and reports for the Director of Human Resources
Assist with benefits administration and other HR programs
Support annual reviews of staff credentials, certifications, and renewals
Manage graduate credit and tuition reimbursement processes, including salary adjustments and documentation
Maintain HRIS and personnel records while ensuring data accuracy
Troubleshoot performance issues related to PowerSchool Suite and Frontline software
Work with the Data Specialist to complete all state reporting requirements

Employee Engagement & Special Events

Assist in planning and organizing events such as the Professional Status Reception, Staff Appreciation Day, and Retirement Reception
Maintain and update the HR Department website regularly
Support labor relations, including maintaining union-related documents and assisting with labor negotiations

Support for Teaching and Learning

Assist the Assistant Superintendent in all aspects of tracking and payment for curriculum and instructional projects
Assist with organization and resources related to professional development
Order and distribute supplies related to curriculum and PD initiatives
Familiarity with licensure requirements
Maintaining seniority report

General Administrative Support

Manage the Director of HR's schedule
Generate and distribute form letters, emails, and other regular communications
Track budget expenditures and manage purchase orders (POs) for the Office of Human Resources and Office of the Assistant Superintendent
Review draft content for letters, presentations, and publications
Work as part of the Human Resources and Central Office teams to support HR initiatives
Organize and maintain records, databases, and tracking systems
Provide administrative support to the Director of Human Resources and collaborate on special projects
Assist with administrative tasks and responsibilities as assigned

Personal Qualities:

Communicates clearly and professionally
Committed to professional and organizational improvement
Creates a welcoming environment for staff, students, families, and visitors
Ability to multi-task and work in a fast-paced environment

Job Environment:

Work takes place primarily in an office environment, with occasional travel to other district locations (school buildings and grounds)

Physical Requirements

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Requires sufficient vision to read printed documents and view details on a computer screen for extended periods
Requires standing, walking, sitting, bending, and reaching, as well as carrying and occasionally lifting up to 30 lbs
Ability to speak in an understandable voice with sufficient volume for normal conversation, telephone communication, and meetings
Ability to hear sounds clearly up to twenty feet
Travel among buildings may be required

Compensation & Benefits

This is a year-round position with a competitive salary commensurate with experience
Commitment to Diversity & Inclusion

Westwood Public Schools is committed to promoting equity, celebrating diversity, and pursuing integration. We work with students, families, and community members to create welcoming schools. We recognize that a diverse workforce makes us a stronger organization and encourage candidates of all identities and backgrounds to apply.

Westwood Public Schools does not discriminate on the basis of race, color, religion, gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military status.

About the Company

WESTWOOD PUBLIC SCHOOLS

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