Human Resources Compliance Specialist - AD291

Title: Human Resources Compliance Specialist

Location: River House - 211 SE Caruthers St., Portland, OR 97214

Schedule: This is an in-person position with hybrid flexibility after 6 months of employment. Monday through Friday, 8:30am - 5:00pm.

Wage Range: $68,000.00 - $72,000.00 annual salary, Exempt

If you are a motivated and dedicated Human Resources Specialist looking for an opportunity to contribute to an organization making a positive impact, we want to hear from you!

At NARA Northwest, you'll find a supportive work environment where every team member is valued and respected. Whether you're passionate about healthcare, behavioral health, education, or social services, there's a place for you to make a meaningful difference.

Company Mission:

The mission of NARA NW is to provide education, physical, mental health services, and substance abuse treatment that is culturally appropriate to American Indians, Alaska Natives, and anyone in need.

About the Company:

At NARA NW, we deliver services and support to Native American and Alaska Native communities, helping individuals lead healthier, more fulfilling lives.

With over 450 employees across a variety of programs-including medical and dental care, addiction treatment, housing assistance, and enrichment initiatives NARA NW offers numerous opportunities for growth and advancement, all while making a tangible, positive impact on the lives of others.

Position Overview:

The Human Resources Compliance Specialist supports HR operations by coordinating onboarding, personnel documentation, HR compliance tracking, employee records, required reporting, and administrative HR processes. This position serves as a key point of contact for HR-related processes and helps ensure documentation is accurate, complete, confidential, and maintained in accordance with NARA NW policies and applicable employment requirements.

This position is responsible for coordinating and facilitating new employee orientation once per month over two days, ensuring onboarding documents are completed timely, maintaining personnel records, supporting contractor and intern onboarding, tracking required employee documentation, and assisting with HR reporting, audits, OSHA recordkeeping, employee verification requests, and other HR compliance processes.

What you will do:

• Coordinates and facilitates new employee orientation once per month over two days.
• Coordinates the onboarding process for new hires in Paycom, including new hire checklists, required forms, onboarding documentation, and follow-up with recruiters and new employees.
• Tracks and maintains required employee documentation, including CPR cards, training certificates, TB/HEP B/MMR documentation, driving verification, and other compliance-related records.
• Maintains accurate and complete personnel records and HR documentation.
• Assists with preparation of employee documents for audits, site reviews, and regulatory reviews, including OHA, ODHS, HRSA, CARF, and other review agencies.
• Processes and tracks Personnel Action Forms for employee changes, including position, wage, status, and other employment changes.
• Monitors the HR inbox and routes employee, manager, benefits, leave, payroll, recruitment, and compliance-related inquiries to the appropriate HR team member.
• Maintains strict confidentiality of employee and organizational information.

We would like to hear from people that have:

• Either High School Diploma or General Educational Development (GED) certification required.
• Bachelor's degree preferred.
• Minimum of two (2) years of progressively responsible Human Resources, HR operations, or HR compliance experience.
• Experience with onboarding, personnel records, HR documentation, compliance tracking, HRIS systems, and reporting.
• Working knowledge of federal, state, and local labor and employment laws.
• Requires the ability to maintain a high degree of confidentiality.
• Excellent computer skills.
• Exceptional interpersonal and organizational skills.
• Requires a high degree of flexibility and ability to multi-task.
• Ability to prioritize effectively in a team environment.
• Excellent critical thinking and decision-making skills.
• Project management experience preferred.
• Experience working within the Native American/Alaska Native community preferred.
• Must pass pre-employment or for-cause drug screening.
• Must pass criminal background and DMV checks.

What's in it for you?

15 Paid Holidays: New Years Day, Martin Luther King Jr. Day, Presidents Day, Memorial Day, Juneteenth, Battle of Little Big Horn, Independence Day, Labor Day, Native American Day, Indigenous Peoples' Day, Veterans Day, Thanksgiving, day after Thanksgiving, December 25th and your birthday!

Benefits: Employees working 20 hours, or more are eligible for benefits. Benefits are effective from the 1st of the month following the date of hire.

• Affordable Medical, Dental, and Vision Insurance through Kaiser Permanente
• 15 Paid Holidays (Listed Above)
• 13 Paid Days of Sick Time
• 13 Paid Days of PTO (Vacation accruals increase with years of service to a maximum of 26 days)
• $50,000 Life Insurance & AD&D
• Short Term and Long-Term Disability
• Flexible Spending Account
• Health Spending Account
• 401(k) with 4% Match
• Employee Assistance Program
• Inclement Weather Days (Snow Days)
• Public Student Loan Forgiveness -NARA NW is a local 501(c)3 nonprofit, FQHC

How to apply:

• To Quick Apply, go to Careers - NARA NW (naranorthwest.org)
• Look for the position you want to apply for and submit a resume (Required) and cover letter (Optional), that's all!
• Feel free to contact recruiting@naranorthwest.org if you have any questions or would like to know where your application is in the process.

NARA NW Mission: Our mission is to provide education, physical and mental health services and substance abuse treatment that is culturally appropriate to American Indians, Alaska Natives, and everyone in need.

NARA NW is fully committed to supporting sobriety. To support NARA NW in its mission, all employees agree to refrain from illicit drug use, marijuana use, and prescription drug abuse, both on and off the job. In addition, all employees agree to model alcohol sobriety. Modeling alcohol sobriety means not consuming, discussing, or promoting the use of alcohol, on the job, on social media and when in the community where the employee would be likely to be seen by NARA NW clients or community. If in recovery, employees must have been sober/clean for a length of time sufficient to demonstrate that they will be able to remain sober.

Consistent with NARA NW's sobriety policy, all employees, volunteers, interns, and contractors, as applicable, are required to sign a "Drug-Free/Alcohol-Free Workplace Certification Form" and NARA NW "Modeling Sobriety Policy Form" as a condition of employment to confirm that they are aware of this policy and that they agree to comply with it. Violation of this policy will result in disciplinary action up to and including termination of employment. This policy is subject to the requirements of the Americans with Disabilities Act and its state counterpart

Preference in hiring is given to qualified Native Americans in accordance with the Indian Preference Act (Title 25, US Code, Sections 472 and 473). NARA Northwest is an Equal Opportunity Employer. Within the scope of Indian Preference, all candidates will receive equal consideration. Experience working with Native American/ Alaska Native community is considered a plus.

This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position's activities and requirements, the agency reserves the right to modify, add or remove duties and assign other duties, as necessary.