Human Resources Coordinator (Entry Level) - Corporate

About Gray Media:

Today, we are a growing multimedia company headquartered in Atlanta, Georgia. We are the nation's largest owner of top-rated local television stations and digital assets serving 117 full-power television markets that collectively reach approximately 37% of US television households. The portfolio includes 80 markets with the top-rated television station and 100 markets with the first- and/or second-highest-rated television station in average all-day ratings across 116 such markets measured by Nielsen in 2025. We also own the largest Telemundo Affiliate group, with 46 markets, and Gray Digital Media, a full-service digital agency offering national and local clients digital marketing strategies and the most advanced digital products and services. Our additional media properties include video production companies Raycom Sports, Tupelo Media Group, and PowerNation Studios, and studio production facilities Assembly Atlanta and Third Rail Studios.

Job Summary/Description:

The Human Resources Coordinator provides entry-level administrative support for corporate safety, compliance, and employee wellness programs. Working under established procedures and the guidance of Human Resources, Safety, Risk Management, and other subject matter experts, this role maintains confidential records, tracks program activities and deadlines, prepares routine reports, supports communications, and coordinates with internal teams, field locations, vendors, and employees.

The ideal candidate is organized, detail-oriented, dependable, and able to manage multiple priorities while handling confidential information with discretion. The coordinator escalates exceptions, complex questions, and compliance concerns to the appropriate subject matter expert.

Duties/Responsibilities include, but are not limited to:

Safety and Compliance Program Support

• Maintain confidential safety, risk management, driver compliance, training, and inspection records.
• Process and track initial and recurring MVR checks, driver credentials, documentation, and compliance status in accordance with established procedures.
• Review MVR reports for defined exceptions and escalate concerns to the HR Generalist; the coordinator does not make employment decisions.
• Support safety and risk-management systems, including user access, record updates, training assignments, overdue-item monitoring, routine inquiries, and troubleshooting.
• Track safety training, compliance with deadlines, and follow-up items; prepare routine report as needed.
• Support safety campaigns, training initiatives, communications, and AED program administration, including inventory, orders, records, and compliance reviews.

Wellness Program Support

• Provide administrative support for wellness campaigns, communications, and educational initiatives.
• Coordinate wellness swag distribution, vendor coordination, and follow-up.
• Maintain wellness calendar, vendor information, program materials, and documentation.
• Track program participation, prepare routine summaries, and escalate discrepancies or questions in accordance with established guidelines.

Communications and Administrative Support

• Draft routine program communications, monitor shared mailboxes, respond to basic inquiries, and escalate complex or sensitive matters appropriately.
• Maintain calendars, trackers, contact lists, reference materials, and other program administration tools.
• Coordinate routine meetings, communications, and follow-up with internal stakeholders and vendors.
• Identify process gaps and share improvement suggestions; perform other related duties as assigned.

Qualifications/Requirements:

• Associate or bachelor's degree in HR, business administration, risk management, safety, public health, wellness, or a related field preferred.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint; intermediate Excel skills preferred.
• Strong organizational, communication, time-management, data-entry, follow-up, and prioritization skills.
• Ability to maintain accuracy, meet deadlines, work independently, and manage confidential information with discretion.
• Ability to follow established procedures and escalation protocols and learn software platforms, databases, reporting tools, and tracking systems.
• Experience supporting a department or cross-functional program; maintaining records or trackers; using HR, safety, risk-management, or learning-management systems; or coordinating events, communications, or vendors preferred.

If you feel you're qualified and want to work with a great group of people go to https://gray.tv/careers#currentopenings, you may type in the job title, station call letters, or click on "apply now", upload your resume, cover letter, and references

(Current employees who are interested in this position can apply through the Gray-TV UltiPro self-service portal)

Gray Media, Inc. is a drug-free company

Additional Info:

Gray Media provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Gray Media complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Gray Media expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Gray's employees to perform their job duties may result in discipline up to and including discharge.