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Human Resources Coordinator

Community Solutions
  • Gilroy, California
    30+ days ago

    Job Description

    SUMMARY: 
    Community Solutions seeks a proactive, employee-centered Human Resources Coordinator to join our People and Culture Team. Our HR team is at the forefront of creating meaningful employee experiences for all employees. As our HR Coordinator, you will join a collaborative, high-trust team of HR professionals. We are a strategic team that centers culture and the employee experience in everything we do. The ideal candidate will have HR experience, be super detail-oriented, and enjoy helping employees and providing a positive experience for others.
     
    As a wellness and recovery-based behavioral health services provider, our mission is to create positive change in the lives of our clients. The values of hope, kindness, equity, belonging, and collaboration guide our organization’s culture. This position will primarily work from our Gilroy, California office. If this sounds exciting—and the job description below feels like a fit—we really hope you’ll consider joining us along this journey!
     
    What You'll Be Doing in the role of Human Resources Coordinator: 
    • Represent HR and act as first contact and resource for a broad range of HR matters.
    • Provides administrative support throughout the employee lifecycle from onboarding to offboarding; is responsible for accurately processing HR transactions and reporting.
    • Coordinate and facilitate the onboarding process for new hires to ensure that all new hire documentation is completed timely and accurately.
    • Maintain and update employee records in HRIS systems and personnel files ensuring data accuracy and confidentiality.
    • Collecting and processing new hire paperwork, including tax forms, I-9 verification, and benefits enrollment.
    • Serve as a point of contact for new hires, addressing their questions and concerns and managing the onboarding process.
    • Introducing new employees to company policies, culture, and procedures.
    • Prepare and process HR-related documents, such as offer letters, employee changes, promotions, terminations, etc.
    • Coordinates the Performance Management process and programs.
    • Conduct and track pre-employment requirements such as background checks, DMV, credentialing, etc.
    • Create employee digital employment records including personnel files, compliance documentation, etc.
    • Work cross-functionally with members of the HR, Talent, Training, and Program teams to ensure staff matters are addressed timely.
    • Acts as a resource for employees to ensure their understanding and compliance with benefit, payroll and HR practices.
    • Works closely on employee experience and other department projects.
    The Ideal Candidate Will Possess the Following Qualifications and Knowledge:
    Did you know that research shows that women and people from underrepresented groups often apply to jobs only if they meet 100% of the qualifications? Please know that no one ever meets 100% of the qualifications. If much of this describes you, we encourage you to apply. This might be the right next role for you if you have:
    • You care about creating positive experiences for others.
    • 2+ years of HR experience or equivalent work experience.
    • You have knowledge of human resources best practices and policies/procedures.
    • You have proven planning and organizational skills, attention to detail and ability to handle multiple tasks and able to monitor quality of work.
    • You have a strong ability to handle confidential information with discretion and maturity.
    • You maintain a high degree of professionalism and can interface with all levels of the agency as a primary point of contact for the HR team.
    • You can multi-task and work in a fast-paced energetic environment.
    • You are adept at problem-solving, including being able to identify issues and resolution in a timely manner.
    • You can work independently as well as in a team environment.
    • Systems minded and comfortable with technology.
    • You are proficient with HR systems, MS systems (Excel, Outlook, SharePoint, Teams).
    • Fluent in Spanish preferred.
    Working at Community Solutions: 
    The hourly rate of pay this role is $25.00 - $30.00. Range placement is determined through interviews and a review of education, experience, knowledge, skills, abilities of the applicant, equity with other team members, and alignment with market data. We offer a comprehensive employee benefits package and encourage strong work-life balance. We believe in supporting the whole person by providing:
    • Medical, dental and vision 100% of premiums paid by employer for full-time employees and eligible dependent children
    • 403(b) Retirement Plan with 5% employer match
    • 3-weeks paid vacation to start
    • 13 paid holidays as well as 96 sick hours per year and self-care time
    • Longevity bonuses
    • Generous family leave
    • Staff learning and development and robust in-house training opportunities
    • Employee-led Diversity, Equity, and Inclusion Resource Group
     
    Diversity, Equity, and Inclusion:
    Community Solutions is deeply committed to diversity, equity, and inclusion. We are a team of dedicated professionals with backgrounds as diverse as the impact we achieve. We are committed to diversity in our workforce and to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We encourage candidates from all backgrounds to apply.
     
    Physical Requirements:
    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to both sit and stand for extended periods, lift and move objects up to 25lbs, talk and hear, and use office equipment. 
     
    Work is performed in office, clinic, or community environments; work is performed around clients who may exhibit unstable and potentially violent behavior.
     
    Work Environment and Location: This position is located within commutable distance to our Gilroy headquarters, with occasional needs to be able to travel into our offices in San Jose and Morgan Hill.
     
    Special Requirements:
    • Must be able to meet and receive a criminal records clearance as required by specific programs, licensing regulations and Community Solutions practices.
    • License: Possess a valid California driver’s license, current car insurance and a good driving record as documented by a DMV report and consistent with the Agency’s liability insurance requirements.
    • Requires an automobile to perform routine job duties.
    • COVID-19 Vaccination: Please note that Community Solutions has adopted a COVID-19 vaccination policy to safeguard the health and well-being of our employees and clients. As a condition of employment, Community Solutions employees are required to be fully vaccinated for COVID-19, unless a reasonable accommodation is approved or as otherwise required by law.

    Numbers & Facts

    LocationGilroy, California
    IndustryHealthcare Services
    Company Size500 to 999 employees
    Websitehttp://www.csi-online.org

    About Company

    We believe the community needs all its members, and that all its members can make positive contributions to the community. We assist people who are socially disadvantaged and currently unable to make positive contributions to a larger community, to become effective and productive members of that community. As we promote self-reliance, responsibility, and accountability for our clients, we seek the same for our organization. We are proactive in working with clients and the community on identified specific needs. Using the knowledge gained from our research and experience, we offer a broad spectrum of services in response to both current and emerging needs. We are committed to excellence and continuous improvement in the quality of services we provide. We are responsible and accountable for achieving specific results which benefit both our clients and the larger community. We are committed to achieving these results, and at the same time, achieving fiscal and programmatic self-sufficiency through cost effectiveness of our operations, and the diversity of our funding sources. We need the active involvement and commitment of diverse individuals and groups, including employees, clients, staff, board members, and volunteers to succeed. We share responsibility for this success with those individuals and groups. To this end, we strive to foster the highest potential and empowerment of everyone involved in CSI and to create an organizational climate which sustains everyone's active participation and positive contribution. We work in collaboration with other service providers to assure a community network of service and support for clients to strengthen their ability to function independently and effectively. Through this same network, we also work to enhance the community's ability to integrate clients as productive and contributing community members.

    Skills

    • Administrative Skillsunmatched
    • Behavioral Healthunmatched
    • Best Practicesunmatched
    • Corporate Policiesunmatched
    • Cross-Functionalunmatched
    • Data Qualityunmatched
    • Detail Orientedunmatched
    • Diversityunmatched
    • Driver's Licenseunmatched
    • Employee Orientationunmatched
    • Equal Employment Opportunity (EEO)unmatched
    • HRIS/HRMSunmatched
    • Healthcareunmatched
    • Healthcare Providersunmatched
    • Human Resourcesunmatched
    • Human Resources Processesunmatched
    • Identify Issuesunmatched
    • Legalunmatched
    • Liability Insuranceunmatched
    • Licensingunmatched
    • Lift/Move 25 Poundsunmatched
    • Microsoft Excelunmatched
    • Microsoft Outlookunmatched
    • Microsoft SharePointunmatched
    • Multitaskingunmatched
    • Offer Lettersunmatched
    • Office Equipmentunmatched
    • Onboardingunmatched
    • Organizational Skillsunmatched
    • Performance Managementunmatched
    • Physical Demandsunmatched
    • Problem Solving Skillsunmatched
    • Process Managementunmatched
    • Quality Monitoringunmatched
    • Regulationsunmatched
    • Spanish Languageunmatched
    • Staff Policiesunmatched
    • Team Playerunmatched
    • Time Managementunmatched
    • Training Programunmatched
    • Transaction Processing/Managementunmatched
    • Vaccinationunmatched
    • Willing to Travelunmatched

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