Human Resources Coordinator - Human Resources

JOB TITLE Human Resources Coordinator DEPARTMENT Human Resources Department NON-EXEMPT YES FULL-TIME YES GRADE G1-G6 22.50 - 26.09

JOB SUMMARY

The person employed in this capacity will perform his/her duties under the direction of the Human Resources Director. Assist the Human Resources Director in an administrative capacity in the areas of recruitment, placement, training of prospective full-time, part-time, and temporary employees.

ESSENTIAL JOB FUNCTIONS

Process copy, distribute, and file documents, forms alphabetically in standard file cabinets. Assist prospective employees in completing applications for employment. Develop, post, and advertise position vacancies as assigned, assist in the coordination of recruitment, interviewing, and selection processes. Assist in the administration of the Police and Fire examinations. Service employees needs through direct deposit by signing up employees and notifying payroll. Prepare separation papers on employees. Set up and update employee profiles in the Human Resources Information System. Conduct exit interviews as assigned and according to a prescribed routine. Assist in distributing applications to the different departments when there is a position available. Collect, sort, and process mail. Create and maintain employee personnel files, electronic and hard copy. Request proper documentation from employees for sick leave usage. Administer and track employee leave programs, including Family and Medical Leave Act (FMLA) and Parental Leave, in accordance with federal, state, and organizational policies. Provide employees with information and required notices related to FMLA and Parental Leave. Coordinate certification forms, medical documentation, and return-to-work paperwork. Monitor leave usage and maintain accurate leave records. Communicate with supervisors regarding employee leave status and return-to-work dates. Ensure confidentiality of medical and leave-related information. Assist the Human Resources Director in processing the paperwork for the employees retirement. Performs all other duties as may be required by the Human Resources Director.

TOOLS AND EQUIPMENT

• Computer
• Telephone
• Fax machine
• Typewriter
• Copier
• Postage machine
• 10-key calculator

REQUIRED EDUCATION, DEGREES, CERTIFICATES, AND/or LICENSE

• High School Diploma or GED plus two or more years of college education with an emphasis in Human Resources, Relations, or Psychology.
• Valid Drivers License.

EXPERIENCE, TRAINING, KNOWLEDGE, AND SKILL

• Three years of experience in the area of Personnel Development and/or Human Resources.
• Human Relations.
• Some knowledge of modern policies and practices of human resource administration, basic understanding of employee classification, compensation, and benefits, recruitment, selection, training, and labor relations.
• Ability to maintain confidential and sensitive information.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk, use hands to finger, handle, or feel objects, tools, or controls, and reach with hands and arms.

The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderately quiet.

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