Human Resources Coordinator - Human Resources

• Forbes names Mesa Public Schools in their list of Best Employers in Arizona for multiple years.
• East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.

Employment Type:

Full-time (40 hours per week)

Base Hourly:

$28.85

Class/Calendar:

C41, 12 months

Benefits:

Vacation, sick leave, holidays, retirement matched through the Arizona State Retirement System, health, and life insurance

Performance Pay:

Available annually

New Hire Experience:

1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten-year maximum

New Hire Education:

1% of the base hourly rate awarded for an AA or higher degree if not required for the position

Job Summary:

The Human Resources Coordinator supports benefits administration, payroll-related processes, and employee leave management while ensuring accuracy and compliance. This position coordinates benefits deductions, processes vendor billing, administers employee leaves, monitors Affordable Care Act discrepancies, and works closely with vendors, Payroll, and Finance to support HR operations. The role also analyzes Human Resources processes, systems, and data to improve efficiency and accuracy, prepares reports, and serves as a liaison between departments to ensure effective communication and streamlined operations.

Key Responsibilities:

• Performs confidential and sensitive tasks related to Family Medical Leave Act, district leave types, and Long-term disability
• Processes insurance vendor billing and prepares monthly compliance reports
• Performs uploads/downloads and verify the accuracy of data loads
• Creates queries, with various levels of complexity, to proof data entry for accuracy and timeliness, provide analysis of employee data and various statistical data to support human resources services
• Assists with continuous improvement of processes by analyzing data, identifying opportunities, evaluating systems and timelines, and making necessary recommendations to enhance procedures and strategies. Provides root cause analysis and recommendations to human resource administration
• Models a growth mindset and foster a culture of continuous learning and development
• Analyzes processes and identify opportunities to improve efficiency and service delivery
• Collaborates to ensure alignment and seamless support across all HR functions
• Provides guidance, coaching, and day-to-day support to team members
• Contributes to broader HR initiatives and projects as needed to support organizational goals
• Ensures compliance with all applicable federal, state, and local regulations
• Completes special projects and performs other tasks related to areas of responsibility as requested by human resources administration
• Collaborates with leadership to address challenges and develop solutions
• Serves as a problem-solving liaison between human resources, district departments, and sites.
• Collaborates with other departments to ensure efficiency and effectiveness in implementation of our systems as well as effective processes to serve our employees
• Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools

Required Qualifications:

• High School Diploma or equivalent
• Minimum of two years data entry or data processing experience
• Minimum of two years experience with iVisions, Powerschools, or related platforms
• Human Resources experience

Preferred Qualifications:

• Associates degree or equivalent
• Knowledge of benefits
• Data analysis experience

Skills & Competencies:

• Understands the Mesa Public Schools' Portrait of a Graduate
• Engages and fosters positive and productive relationships with various stakeholders
• Effective planning and organizational ability
• Interprets federal/state laws, Governing Board policies and regulations, and working condition agreements
• Applies practical skills in interpersonal relationships, communication, organization, decision-making, and problem-solving
• Evaluates programs and processes and seeks continuous improvement
• Plans and implements short- and long-range goals
• Knowledge and experience with the operation of computers and associated basic software applications (Microsoft Office Word, Excel, Access)
• Excellent knowledge and experience with database and spreadsheet software, advanced level of Excel knowledge, and data manipulation

Work Environment & Physical Requirements:

• Primarily works in an office within the district office
• Occasionally visits schools to meet with principals, teachers, or staff
• Utilizes benefits software, leave systems, and communication tools.
• May need to handle multiple tasks simultaneously
• Ensures adherence to state and federal labor laws, district policies, and union agreements.
• May need to carry files, binders, or office supplies (typically under 25 pounds)

Equal Opportunity Employer Statement:

Mesa Public Schools is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti-discrimination. The District strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law.

Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.