Human Resources Coordinator

Human Resources Coordinator

Position Overview

Key Responsibilities

• Assist with onboarding, employee status changes, and offboarding documentation
• Prepare new-hire packets and coordinate the completion of required employment forms
• Support new-hire orientation scheduling and pre-employment processes
• Assist with onboarding documentation and I-9 verification
• Maintain accurate and confidential physical and electronic personnel records
• Enter and update employee information in HR systems
• Review employee data for accuracy and help resolve discrepancies
• Maintain employee lists, organizational charts, and HR databases
• Assist with routine HR reports, including employee rosters, staffing changes, and compliance training records
• Track outstanding forms, documents, and system updates to ensure completion
• Respond professionally to general employee questions regarding HR processes, forms, and documentation
• Escalate complex employee matters to the appropriate HR team member
• Assist with employee events, HR programs, training sessions, and departmental projects
• Conduct basic personnel file audits and support compliance documentation
• Coordinate with Payroll and IT regarding new-hire setup, employee changes, and separations
• Identify opportunities to improve routine administrative processes
• Perform other HR and administrative duties as assigned

Required Qualifications

• High school diploma or equivalent
• One to two years of administrative, office, or HR-related experience
• Strong attention to detail and commitment to accuracy
• Ability to organize and manage multiple priorities
• Strong customer service and professional communication skills
• Ability to maintain confidentiality and handle sensitive employee information
• Working knowledge of Microsoft Word, Excel, Outlook, and Teams
• Ability to work effectively and collaboratively in a team environment

Preferred Qualifications

• Associate degree in Human Resources, Business Administration, or a related field
• Previous experience supporting an HR or payroll department
• Exposure to HRIS platforms such as Dayforce, Paycom, Workday, or ADP
• Familiarity with onboarding, employee records, I-9 documentation, and general HR compliance requirements
• Intermediate Excel skills for tracking and reporting
• HR-related coursework, certification, or aPHR certification
• Interest in building a long-term career in Human Resources
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