Human Resources Coordinator

THE ORGANIZATION

The Just One Project's mission is to increase access to food, resources, and services to build a stronger, healthier, and more connected community. The Just One Project has a culture of attracting the most passionate and talented people to represent The Just One Project by reinforcing strong values, work-life balance, and diversity. We know that our company culture ultimately affects client experience. Every program is designed with our clients in mind; we are "client-centric."

JOB PURPOSE

The Human Resources Coordinator plays a vital role in supporting the Director of People and Culture and enhancing the overall employee experience at The Just One Project. The Coordinator will provide high-level administrative support and contribute to all core areas of Human Resources, including Talent Acquisition and Workforce Planning, Learning and Development, Performance Management, Compensation and Benefits, Employee Relations and Engagement, and Compliance and Risk Management.

ORGANIZATIONAL REQUIREMENTS

ESSENTIAL DUTIES AND RESPONSIBILITIES

Recruiting and Onboarding Lifecycle

• Posts open positions across job boards, applicant tracking systems, and TJOP platforms
• Maintains and tracks the applicant pipeline; provides regular status updates to the Director
• Schedules and coordinates phone, virtual, and in-person interviews with candidates and hiring teams
• Facilitates pre-employment screening, including background checks, reference checks, and drug screens through approved vendors
• Prepares and sends offer letters to selected candidates after Director approval
• Coordinates and schedules new hire onboarding and orientation
• Prepares onboarding materials, new hire packets, and orientation logistics
• Completes Form I-9 verification and E-Verify submissions within required federal timeframes
• Sets up new hires in HRIS, payroll, benefits, and applicable systems
• Updates and maintains the job description library under the Director's direction

Compliance & Records Management

• Audits employee personnel files for completeness, accuracy, and compliance with federal and Nevada recordkeeping requirements
• Tracks completion of required trainings across all staff, including harassment prevention and role-specific certifications
• Audits handbook acknowledgments, policy receipts, and signed forms
• Monitors required certifications, including Food Handlers Cards and other role-specific credentials
• Sends follow-up reminders to staff and managers for outstanding items; reports compliance gaps to the Director for resolution
• Maintains audit logs, compliance trackers, and reporting spreadsheets
• Supports the maintenance of I-9 records, EEO data, and other legally required documentation

HR Operations & Systems

• Provides calendar management, meeting coordination, and scheduling support
• Updates recurring meeting agendas and prepares meeting materials
• Scans, files, and organizes physical and digital HR documents
• Maintains and improves the digital filing system architecture for accessibility and security
• Prepares HR communications, forms, letters, and reports from approved templates
• Builds and maintains HR tracking spreadsheets, including audit logs, recruiting trackers, and compliance dashboards
• Maintains strict confidentiality regarding all HR matters, employee information, and sensitive records
• Performs other related duties as assigned that align with the role's classification and scope

REQUIRED SKILLS AND ABILITIES

• Demonstrates commitment to The Just One Project's values, culture, and community-focused mission
• Exceptional organizational skills with strong attention to detail and accuracy
• High proficiency with spreadsheets, data entry, and tracking systems
• Strong written and verbal communication skills
• Proactive, solutions-focused approach with the ability to follow up persistently and professionally
• Ability to prioritize and manage competing responsibilities in a fast-paced environment
• Strong interpersonal skills with the ability to build collaborative relationships across teams
• Demonstrated integrity, discretion, and accountability in handling sensitive and confidential information

EDUCATION AND EXPERIENCE

Minimum Qualifications

• 3+ years of experience in human resources, administrative support, or a related role
• Experience working in or supporting a nonprofit organization
• Demonstrated proficiency in spreadsheets (Google Sheets and/or Microsoft Excel), including formulas, sorting, filtering, and tracking dashboards
• Working knowledge of HR best practices, federal and Nevada employment law, and HR compliance requirements
• Proven ability to organize systems, manage sensitive information, and consistently meet deadlines

Preferred Qualifications

• Experience using HRIS and applicant tracking systems
• Associate's or Bachelor's degree in Human Resources, Business Administration, or related field
• aPHR, PHR, or SHRM-CP certification

WORK SCHEDULE AND CLASSIFICATION

• This position is part-time, non-exempt (hourly), requiring approximately 30 hours per week, Monday – Friday, 9:00 AM – 3:00 PM
• Eligible for overtime pay in accordance with the Fair Labor Standards Act (FLSA) and Nevada wage and hour law for any hours worked beyond 40 in a workweek; all overtime must be pre-approved in writing by the Director
• Occasional evening or weekend work may be required during audits or special projects

TRAVEL REQUIREMENTS

If the position requires travel to perform essential job duties, the employee must maintain a valid driver's license and meet the organization's insurability requirements. Reliable transportation is required to fulfill travel related responsibilities.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

• Work is primarily performed in an office setting with standard equipment
• Ability to sit or stand for extended periods is required
• Ability to lift up to 15 pounds occasionally is required
• Frequent use of computers, phones, and standard office equipment