Job Title: Human Resources Coordinator Department: Donation Center
Reports To: Chief Social Enterprise Officer
FLSA Status: Salary, Exempt
Hours per Week: 40
Salary Range: $50,000 – $60,000 Overview of SafeNest Since 1977, SafeNest has been a leading force in the fight to end domestic and sexual violence. Dedicated to a holistic and innovative approach, SafeNest works tirelessly with survivors, abusive partners, and children impacted by interpersonal violence. SafeNest serves over 11,000 clients annually and is Nevada’s largest provider of interpersonal violence services. Job Summary The Human Resources Coordinator is responsible for independently managing and executing day-to-day HR operations for the Donation Center and thrift store workforce. This position has primary responsibility for recruitment, onboarding, employee records, HR compliance, training coordination, and workforce support. This is an experienced HR position and is not intended for someone new to Human Resources. The successful candidate must be able to manage and create HR processes independently, maintain compliance, meet deadlines, and provide day-to-day HR support to managers and employees. The VP of People & Culture serves as a strategic and consultative resource and provides oversight for complex employee relations matters, policy interpretation, investigations, and other issues requiring escalation. Primary Responsibilities Recruitment & Staffing - Independently manage recruitment processes from job posting through hire for retail, warehouse, donation processing, driver, and management positions.
- Screen applicants, coordinate interviews, conduct reference/background checks, and coordinate employment eligibility verification.
- Develop recruitment pipelines through workforce development organizations, colleges, community partners, and other recruitment sources.
- Track vacancies, recruitment activity, and time-to-fill metrics.
- Partner with hiring managers to ensure timely and effective staffing.
Onboarding & HR Operations - Own and oversee the complete new-hire onboarding process.
- Ensure completion of employment forms, background checks, eligibility verification, required acknowledgments, and onboarding documentation.
- Coordinate HR orientation and department-specific onboarding.
- Monitor onboarding and training completion and follow up on outstanding requirements.
- Manage routine employee status changes, transfers, promotions, and separations.
HR Compliance - Maintain day-to-day HR compliance for the Donation Center and thrift store operation.
- Monitor required employee documentation, training, certifications, background checks, and other compliance requirements.
- Maintain accurate and confidential personnel records.
- Stay informed of applicable employment requirements and escalate potential compliance concerns to the VP of People & Culture.
- Ensure established HR policies and procedures are consistently implemented.
Employee Relations & Manager Support - Serve as a first-level HR resource for employees and managers regarding routine policies, procedures, and workplace matters.
- Assist managers with employee documentation, performance concerns, and corrective action processes.
- Support employee relations matters through appropriate documentation and timely escalation.
- Monitor turnover and retention trends and recommend opportunities for improvement.
Training & Workforce Development - Coordinate new-hire and required employee training and maintain training records.
- Support workforce development participants through recruitment, onboarding, training, and placement.
- Maintain relationships with workforce development and community employment partners.
- Coordinate volunteer and intern onboarding, documentation, and records as needed.
HR Reporting & Payroll Support - Maintain accurate HR and workforce data.
- Track recruitment, turnover, onboarding, training, and staffing metrics.
- Assist with timekeeping and payroll-related HR processes.
Required Qualifications Education - Bachelor's degree in Human Resources, Business Administration, Organizational Development, or related field preferred.
- Equivalent combination of education and relevant experience may be considered.
Experience - 4–7 years of progressive, hands-on Human Resources experience.
- Demonstrated experience independently managing recruitment and onboarding processes.
- Demonstrated experience with HR compliance, employee documentation, and personnel records.
- Experience using an HRIS and/or applicant tracking system.
- Experience supporting hourly, high-volume, retail, warehouse, nonprofit, or multi-site workforces preferred.
- Experience with workforce development, volunteers, or community-based recruitment preferred.
Knowledge, Skills & Abilities - Strong knowledge of HR practices and employment compliance.
- Ability to independently manage HR processes from beginning to end.
- Strong recruitment, interviewing, and onboarding skills.
- Excellent organization, documentation, and follow-through.
- Ability to identify compliance issues and appropriately escalate complex matters.
- Strong interpersonal, communication, and conflict-resolution skills.
- Ability to maintain confidentiality and exercise sound judgment.
- Proficiency with HRIS, applicant tracking systems, and Microsoft Office/Google Workspace.
- Ability to work independently while partnering effectively with the Department of People & Culture.
Performance Expectations Success in this position will be demonstrated by: - Timely and effective recruitment of qualified employees.
- Consistent and complete new-hire onboarding.
- Accurate and compliant employee records.
- Strong execution of HR policies and processes.
- Timely identification and escalation of compliance or employee relations concerns.
- Accurate HR reporting and workforce data.
- Ability to operate independently without requiring continual direction or follow-up.
This job description is not intended to be all-inclusive; the employee will be expected to perform other reasonably related job duties as assigned by the immediate supervisor or other management as required. Physical Requirements and Work Conditions The physical demands described here represent those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. - Office setting with prolonged periods.
- Role is in-person
- Will be in Resale location for employees’ trainings and as needed.
- Must be able to communicate verbally and written in English.
Equal Opportunity Employer SafeNest is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, national origin, ancestry, citizenship status, age, disability, sex, marital status, veteran status, gender identity, sexual orientation, genetic information, or any other characteristic protected by applicable federal, state, or local laws.
|