Human Resources Coordinator

SUMMARY:

The primary purpose of your job position is to administer and perform the Human Resources functions to the facility in accordance with current acceptable accounting and cost reimbursement principles relating to the long-term care operation, and as may be directed by the Administrator.
As a Human Resources Coordinator, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.
Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

Essential Duties and Responsibilities

• Assist in implementing the day-to-day policies and procedures governing the payroll functions.
• Perform duties relative to the facility’s overall payroll function.
• Process and verify time cards, etc., on a timely basis.
• Maintain an individual payroll record for each employee’s earnings in accordance with current regulations governing such records.
• Maintain payroll deduction authorization records for each individual employee.
• Prepare payroll checks in accordance with current pay periods to assure that employee checks are received on a timely basis.
• Verify work schedules against time cards when necessary.
• Maintain appropriate W-4 Tax Records for each employee.
• Code checks with appropriate department number to assure that salary and wage expenses are distributed to the correct department.
• Prepare payroll records for computer input.
• Verify employees with work and personnel records as necessary.
• Maintain time cards in accordance with current regulations.
• Send payroll checks to personnel no longer employed.
• Communicate with department directors/supervisors concerning payroll matters.
• Prepare monthly totals of payroll records as required by current regulations.
• Assist in the establishment and maintenance of adequate payroll records that reflects the operating cost of the facility.
• Prepare and verify quarterly payroll reports as required.
• Balance payroll reports at the end of each pay period.
• Maintain a record of all deductions to be deducted from each employee’s pay check.
• Prepare payroll records for all newly hired employees in accordance with established personnel policies and procedures.
• Remove terminated employee’s records from the active employment records.
• Assist employees in obtaining information concerning their payroll check, deductions, overtime, etc., as necessary.
• Assist in preparing payroll, time sheets, etc., as directed.
• Assist in standardizing the methods in which work will be accomplished.
• Assist in preparing payroll data for computer input as necessary.
• Develop and utilize computer reports and output.
• Assist in preparing and implementation of changes in our payroll accounting system as necessary or directed.
• Compute payroll taxes, etc., as necessary.
• Perform functions of computer/data processor as necessary.
• Assume the administrative authority, responsibility and accountability of directing our payroll functions and programs.
• Other as deemed necessary and appropriate to assure that our payroll functions are maintained in an efficient manner.
• Maintain Confidentiality of all payroll information.
• Assure that an adequate supply of accounting supplies and equipment are on hand to meet the day-to-day operational needs of the facility.
• Assist department directors in preparing department budgets in relation to projecting payroll cost.
• Assure that the resident’s rights to fair and equitable treatment, self-determination, individuality, privacy, property and civil rights, including the right to wage complaints, are well established and maintained at all times.
• Knock before entering a resident’s room.