Human Resources Coordinator - Mayor's Office of Education

Company DescriptionA best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you're interested in working with a passionate team of people who care about the future of Philadelphia, start here.What we offerImpact- The work you do here matters to millions.Growth- Philadelphia is growing, why not grow with it?Diversity & Inclusion- Find a career in a place where everyone belongs.Benefits- We care about your well-being.Agency DescriptionThe Mayor's Office of Education brings a unified vision and organizing strategy toadvance Mayor Parker's vision of a world-class system of education for Philadelphiansof all ages and socioeconomic backgrounds.MOE develops policies and programs, implements mayoral initiatives, and facilitatescollaboration across city departments and education institutions to support successfor Philadelphia learners from kindergarten through adulthood. Focus areas includeK-12 education, career readiness and workforce development, post-secondary andadult education. MOE advocates for policies that enhance learning opportunities andworks to secure funding for educational programs.Job DescriptionPosition SummaryThe Human Resources Coordinator position performs a variety of assignments of confidential nature for 80+ exempt employees including, but not limited to, benefits, compensation, workforce planning and recruitment, staffing, safety administration, employee evaluation, training, and regulatory compliance.The Human Resources Coordinator aids with and facilitates the human resources processes for MOE leadership and staff. This position acts as the liaison between employees of MOE and other City of Philadelphia offices. This position ensures accurate and timely processing of payroll, resolves benefits-related problems, ensures effective use of plans, and promotes positive employee relations. This position provides administrative support to the human resources function as needed, including record-keeping, file maintenance, HRIS entry, and calendar management.Key responsibilities include working independently on difficult clerical tasks or complex projects while demonstrating professionalism and confidentiality when handling all matters; composing minutes for all HR meetings and routine correspondence; interacting with the Chief Education Officer, Deputy Chief Education Officer and Senior Leadership to ensure that updates and changes are communicated; addressing direct inquiries and providing assistance to troubleshoot and resolve requests; and participating in team activities to enhance employee engagement.Essential FunctionsGeneralAct as a point of contact for inquiries related to human resourcesDisseminate human resources information, such as payroll, benefits, leave, employment, recruiting, training, and policies and procedures, to employeesMaintain FAQ regarding benefits, time and attendance, payroll, HRIS, and mandatory trainingCreate reports and provide data to support trend analysis and HR metricsDevelop strong, communicative relationships with employees and City of Philadelphia officesPrepare presentation materials and assist with training workshopsCollaborate on developing and administering training and organizational development initiativesMaintain strict professional ethics, confidentiality, and privacyPerform other related duties as assignedCustomer ServiceRespond to employee inquiries and provide policy and procedure guidanceServe as employee advocate to identify resources for resolution of issues and concernsPayrollInput and process payroll in a timely fashionConduct audits of payroll, benefits or other HR programs, and recommend corrective actionReview daily time records for accuracy and completenessDetermine if employees have paid leave, unpaid leave, or other exceptions to regular working time and contact employees and supervisors regarding discrepanciesMaintain attendance records of all employees, including employee leave balances and authorization of leave requests, i.e. vacation, sick leave, FMLAReview sick leave documentation and records and generate reports on leave usagePersonnel Employment CycleCreate professional development and compliance trainings for employeesMaintain and audit personnel filesDirect new hire orientation and onboardingPrepare orientation manuals and relevant informational material for new hiresComplete the pre-employment process for new hires, including background checks, reference and VOE's checksComplete I-9 forms, verify I-9 documentation, and maintain I-9 filesCoordinate the preparation of the performance review processEnsure all employees meet their required mandatory training and keep recordsProcess required paperwork for employee transfers, changes in job classification, salary increases, and other related employment mattersManage offboarding and processing separationsBenefitsAdminister health and welfare plans, including enrollments, changes and wellness program initiativesRequired Competencies, Knowledge, Skills, and AbilitiesRegular, predictable attendance is requiredExertion of physical strength to lift, carry, push, pull, or otherwise move objects up to 10 pounds. Work involves sitting most of the time. Walking and standing is often necessary in carrying out job dutiesExcellent organizational skills and attention to detailWorking understanding of human resources principles, practices and proceduresExtensive knowledge of office management systems and proceduresAbility to operate general office equipmentExcellent written and verbal communication skillsExcellent interpersonal and customer service skillsExcellent time management skills with a proven ability to meet deadlinesProficient in Microsoft Office SuiteAbility to function well in a high-paced and at times stressful environmentAbility to maintain confidential informationQualificationsbachelor's degree program at an accredited college or university in Human Resources Management, Business Administration or any closely related field preferredAt least 3 years of progressively responsible professional human resources experience performing work in areas such as recruitment and selection, employee relations, classification and compensation, benefits administration, performance management, HR policy administration, or other general human resources functions.1-2 years of HRIS experience (e.g., Oracle, OnePhilly, or other similar Human Resources Information System) preferred.Additional InformationTO APPLY:Interested candidates must submit a cover letter, resume, references and writing samples.Salary Range: $55,000 - $70,000Discover the Perks of Being a City of Philadelphia Employee:Transportation: City employees get unlimitedFREEpublic transportation all year long through SEPTA's Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.Parental Benefits: The City offers its employees 8 weeks of paid parental leave.We offer Comprehensive health coverage for employees and their eligible dependents.Our wellness program offers eligibility into the discounted medical planEmployees receive paid vacation, sick leave, and holidaysGenerous retirement savings options are availablePay off your student loans faster- As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.Unlock Tuition Discounts and Scholarships- The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!*The successful candidate must be a city of Philadelphia resident within six months of hireEffective May 22, 2023, vaccinations areno longer requiredfor new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to[email protected].For more information, go to: Human Relations Website:http://www.phila.gov/humanrelations/Pages/default.aspxBy clicking the link above or any third-party link within this posting, you are leaving this site and going to a third-party website where the third-party website's terms and privacy policy applyJob LocationGoogle Maps requires functional cookies to be enabledI'm interestedI'm interested