Human Resources Coordinator

Scope of Position:
The Human Resources Coordinator provides day-to-day administration of employee information and facilitates the HR process at all business locations. The role provides human resources administrative support to the Sales Administrative team, Recruiters and Human Resources Manager. The human resource coordinator ensures compliance when processing new hires, record keeping, file maintenance, HRIS entry and answering benefit questions. The human resource coordinator will also assist with workers compensation, medical leave paperwork, as well as, assisting the Sales Director with any recruiting administration required.

Reports to: Human Resources Manager

Functional Job Responsibilities:

• Prepares and administers new hire processing for field and office staff
• Ensures that all employee paperwork is received and completed in a timely manner and provides follow-up for any missing employee documentation
• Creates and maintains employee personnel files to ensure they are legally compliant; files relevant documentation in an orderly and timely fashion.
• Creates and maintains other various files and binders to accommodate employee recordkeeping, completeness of data and accuracy of data
• Ensures I-9's are accurately completed, legally compliant and organized according to federal regulations.
• Performs customer service functions by answering employee requests and questions, including employment verifications and travel requests
• Assists with new employee background and drug screening checks
• Assists HR Manager with coordinating and providing guidance on all leave of absences with employees and management, including FMLA and workers compensation, ensuring legal compliance
• Assists with processing changes in employee status (including new hires and terminations), pay, benefits, and other data by collecting and/or completing Hire/Change forms, getting correct approval signatures, ensuring data is complete, entering data in to our system and sending information to affected departments in a timely fashion.
  • Examples include: types of changes to be submitted to HR/Payroll

Home Address	Direct Deposit	Change of Department
Telephone Number	Qualifying Event/Benefit	Termination
Personnel Email	Request Leave of Absence	Pay Advances
Federal/State Tax	Change of Position

• Assist HR Manager with audits of payroll data, benefits and other HR programs
• Partner with HR Manager to formulate methods to improve employment policies, processed and practices
• Conducts research, analysis and reporting in addition to daily tasks
• Performs other administrative support duties as required
• Provides daily assistance to Human Resources Director for any projects or issues that need attention while maintaining a high level of confidentiality.

Qualifications:

• Minimum one (1) year of HR experience, preferably including benefits program administration, employment information management and HRIS administration
• Demonstrated knowledge of human resources policies and practices
• Prefer experience in administering leaves of absence
• Excellent verbal and written communication skills, and listening skills
• Ability to demonstrate good judgment and problem-solving skills and work under stressful conditions
• Must be flexible and able to respond positively to changes or episodic workload adjustment due to change in volume or priorities
• Demonstrates appropriate judgment and planning to ensure effective and efficient outcomes
• Demonstrates ability to assess needed daily outcomes and organizes and prioritizes work to achieve the required outcome
• Proficiency with Windows, Adobe, MS Office including Outlook, Teams, Excel and Word required