Job Title:            HR Generalist (HRIS management)         

Reports To:                 Senior Human Resources Manager Department: Human Resources

Grade:                         28

Classification:             Exempt

Position:       

The HRIS / HR Generalist is responsible for supporting the day-to-day operations of the Human Resources department while serving as the primary administrator for the Human Resources Information System (HRIS). This role ensures the integrity of employee data, supports HR processes, provides reporting and analytics, and all other HR generalist duties assigned.

 Pay Range:$30.75-$46.13

Essential Functions and Basic Duties:

Position Specific Performance Expectations:

HRIS Administration

• Maintain and administer the HRIS, ensuring data accuracy, integrity, and confidentiality.
• Troubleshoot HRIS issues and coordinate with UKG to ensure that MRH is optimizing its use for UKG and the system is fixed as issues come up
• Support system upgrades, testing, implementations, and process improvements.
• Develop and maintain HRIS documentation, procedures, and user training materials.

Human Resources Operations

• Maintain Personnel files and ensure we are compliant with DNV requirements and follow MRH record retention policy
• Ensure that when documents are received for filing, they are filed properly and in a timely manner
• Maintain compliance with tracking licensure, competencies, certifications and mask fits and ensures the process of notifying managers and employees as to due dates etc.
• Maintain tracking for Performance evaluations
• Respond to Employee Human Resources inquiries and ensure that the MRH mailbox is responded to each business day
• Update our license, certification, competencies’ and mask fit tracking process so it is done in UKG
• Assist with performance management, employee engagement, and recognition programs.
• Provide guidance to employees regarding HR policies and procedures.
• Personnel files need to be audited monthly for compliance

Compliance & Reporting

• Ensure compliance with federal, state, and local employment laws.
• Assist with HR audits and regulatory reporting.
• Maintain accurate documentation in accordance with company policies and legal requirements.
• Monitor HR metrics and provide recommendations for process improvements.

Qualifications

Organization Wide Performance Expectations:

o   Demonstrates 100% commitment to performing according to the CHOICE values of MRH and representing the organization in a positive and professional manner.

o   Establishes and maintains effective communication and good working relationships with all co-workers.

o   Adheres to MRH attire/dress code per policies and procedures.

o   Utilizes initiative; strives to maintain steady level of productivity; self-motivated; manages activity and time.

o   Completes annual education, training, in-service, and certification requirements; attends departmental staff meetings or reads meeting minutes.

o   Maintains regulatory requirements.

o   Maintains patient confidentiality at all times.

o   Reports to work on time as scheduled; completes work within designated times.

o   Actively participates in departmental and facility performance improvement and continuous quality improvement activities.

o   Strives to ensure continual compliance with departmental, hospital, state and federal regulations and policies.

o   Follows policies and procedures for infection control, safety, and risk management to ensure a safe environment for patients, public and staff.

Qualifications:

Minimum Requirements:

Education

• Bachelor’s degree in human resources, Business Administration, Information Systems, or a related field preferred.

Experience

• At least one year of Human Resources experience with significant HRIS administration responsibilities.
• Experience with UKG or similar HRIS platforms

Knowledge, Skills & Abilities

• Strong understanding of HR principles, employment laws, and HR leading practices.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and organizational abilities.
• Ability to handle sensitive and confidential information with discretion.
• Strong interpersonal, written, and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience with HR reporting and data analytics is highly desirable.

Education/Licensure/Certification:

o   High School Diploma or GED preferred.

• Bachelor’s degree in human resources, Business Administration, Information Systems, or a related field preferred.

o   Human Resources Certification, PHR, PHR or SHRM-CP preferred.

Experience:

Experience with UKG or other similar HRIS platforms

o   Previous Human Resources and/or healthcare experience preferred.

Skills/Abilities:

o   Ability to read and communicate effectively in English, additional languages encouraged.

o   Ability to read, understand, interpret, and communicate policies, procedures, and protocols.

o   Superior communication skills.

o   Comprehensive HRIS and computer knowledge, including Microsoft Office applications, Database Management, and healthcare related software.

o   Must be able to work with minimum supervision, set priorities, and follow through to accomplish results.

o   Knowledge of healthcare recruiting and hospital operations.

o   Ability to work in a fast-paced environment and work well under pressure in an environment with ever changing priorities and multiple group dynamics.

o   Ability to manage stress appropriately, handle multiple priorities and make decisions under pressure.

o   Committed to collaboration, working to build consensus and alignment.

ENVIROMENTAL/PHYSICALDEMANDS/BIO-HAZARDS

 Prolonged periods of sitting and working at a computer.

• Occasional lifting of up to 20 pounds.
• Ability to attend meetings and training sessions as required.

ENVIROMENTAL/PHYSICALDEMANDS/BIO-HAZARDS

BIOHAZARDS:

 Category I - Tasks that involve exposure to blood, body fluids and/or tissues are required.

 Category II - Tasks that involve no expose to blood, body fluids or tissues, but employment may require performing unplanned Category I tasks.

Category III – Not working with blood, body fluids or tissues.