Position Overview
The HR Data Specialist serves as a key operational and analytical partner within the Human Resources team, responsible for executing HR business processes, managing day-to-day case resolution, and supporting system enhancements across HR technology platforms including AskHR, Oracle Cloud HCM, and Kuali Forms. This role completes a wide range of daily operational tasks that are often cross-functional in nature, requiring coordination across multiple HR areas and stakeholders to ensure efficient and accurate processing. Working closely with the Senior HR Analyst, this position contributes to process documentation, system testing, and continuous improvement efforts.
This is an onsite, hybrid position.
Responsibilities:
Case Management & AskHR Operations
Serve as the primary handler for AskHR case intake, triage, and resolution, ensuring timely and accurate responses to campus inquiries.
Maintain and contribute to the AskHR knowledge base, ensuring articles are current, accurate, and aligned with HR policies and processes.
Manage AskHR category configuration and process how-to cases in collaboration with the Senior HR Analyst.
Execute data clean-up requests and audits submitted through AskHR in partnership with the HR Data Specialist.
Oracle HCM & Testing Support
Support Oracle Cloud HCM regression testing and release note review cycles, under the direction of the Senior HR Analyst.
Assist in the development of test scripts, validate outputs, and ensure system changes align with business requirements prior to deployment.
Assist with new feature evaluation and project management activities related to Oracle system updates.
Operational HR Workflows
Process affiliate background checks and manage the DocuSign workflow for affiliate onboarding.
Coordinate volunteer background check submissions and track completion.
Manage change assignment approval routing and salary change processing as delegated.
Process Documentation & Collaboration
Assist in the creation and maintenance of HR business process documentation, SOPs, and process maps.
Support the HR Product Inventory and HR Project Inventory as assigned.
Collaborate with the Senior HR Analyst and HR Data Specialist to identify process improvement opportunities based on day-to-day operational experience.
Contribute to training materials and participate in training sessions to support campus users on HR systems and processes.
Student & Part-Time Hiring
Serve as the primary processor for student and part-time hire requests, including intake, assignment creation, work relationship establishment, and costing in Oracle HCM.
Manage student position creation and ongoing position management within Oracle.
Process stagehand and other specialized part-time hire requests in partnership with the HR Data Specialist.
Required Qualifications
Bachelor's degree in Human Resources, Business Administration, or a related field required.
0-2 years of experience in HR operations, HR systems administration, or a related field.
Experience working with HR technology platforms; familiarity with Oracle Cloud HCM and/or Salesforce preferred.
Strong attention to detail and commitment to accuracy in data management and case handling.
Effective written and verbal communication skills with the ability to respond to campus inquiries in a clear and professional manner.
Ability to manage multiple priorities and deadlines in a fast-paced environment
Preferred Qualifications
Experience with Oracle Cloud HCM, Salesforce, Kuali Forms or similar digital HR products/platforms.
Familiarity with student employment or part-time hiring processes in a higher education environment.
Knowledge of HR process improvement practices (Agile, Lean) is a plus.
BU Benefits and Perks
Please check out Butler's Total Rewards website to learn more about our benefit offerings, which include:
Paid Time Off and Holidays:
20 days of paid time off (vacation and PTO days) per Fiscal year
8 Paid Holidays
In addition, a paid Winter Break between Christmas Eve and New Year's Day
Paid Parental Leave (after 1 year of full-time employment)
Health:
Comprehensive medical, dental, and vision plans including disability and life insurance programs
Retirement:
10% employer contribution after 1 year of full-time employment
Tuition Assistance:
Remission of tuition for classes taken at Butler for employees, spouses, and dependent children.
Eligibility after 9 months of full-time employment
Employees & spouses- undergraduate/graduate degrees
Dependents (under age 26)- undergraduate degree
Covers tuition only
Tuition Exchange Program for Dependents at participating institutions
Butler Facilities Access, Discounts and Perks:
Access to Butler's on-site fitness facility and libraries for full-time staff and faculty
LinkedIn Learning Courses
Free premium subscription to the Calm App
Free subscription to the WSJ, The Economist, and NYT
Discount at the College Bookstore
Discount on select Athletic and Arts/Events Center Performances
Butler University is a private, nationally recognized comprehensive university encompassing seven colleges: Arts, Business, Communication, Education, Liberal Arts & Sciences, Pharmacy & Health Sciences and Founder's College. Approximately 4,500 undergraduate and 1,000 graduate and doctoral students are enrolled at Butler, representing 46 states and 24 countries.
Join us at the crossroads of tradition & transformation. A career at Butler University offers more than just a job-it's an opportunity to join a dedicated, innovative, and supportive community grounded in equity, academic excellence, and meaningful impact. Aligned with Boldly Butler, our strategic plan, faculty and staff play a vital role in delivering transformational learning experiences, enriching our campus and community, and ensuring a thriving Butler for generations to come.
Butler University is an equal opportunity employer. We welcome applications from all individuals, regardless of age, sex, race, religion, color, disability, protected veteran status, national origin, or any other legally protected category.