Job Description
Employment Type: Full-Time
Work Arrangement: On-Site
Department: Human Resources
Reports To: HR Manager/HR Leadership
Work Arrangement: On-Site
Department: Human Resources
Reports To: HR Manager/HR Leadership
Position Summary
Resourcesoft, Inc. is seeking an organized and detail-oriented HR Operations Coordinator/HR Executive to support recruitment coordination, employee onboarding, HR recordkeeping, compliance tracking, and day-to-day HR administration at our Marlborough, Massachusetts office.
The ideal candidate will have strong communication, organization, and follow-up skills, along with the ability to manage multiple priorities and handle confidential candidate and employee information with professionalism and discretion.
Requirements
- 1 or more years of professional experience in HR operations, recruitment coordination, or professional administration.
- Proficiency in Applicant Tracking Systems (ATS) and HR databases for real-time personnel record management.
- Experience with Microsoft Excel for maintaining complex operational trackers and administrative follow-up lists.
- Experience with multi-calendar coordination and technical interview scheduling logistics for diverse panels.
- Experience in executing end-to-end onboarding workflows and pre-employment compliance background checks.
- Experience with conducting HR documentation audits and managing confidential digital personnel repositories.
- Excellent verbal and written communication skills for professional candidate and stakeholder engagement.
Responsibilities
- Administer the enterprise recruitment database to ensure the real-time accuracy of candidate and employee records.
- Architect Excel-based analytical reports to monitor HR operational milestones and sensitive compliance deadlines.
- Orchestrate high-volume interview scheduling by synchronizing calendars across multiple departmental teams.
- Execute technical onboarding workstreams including system access provisioning and first-day orientation logistics.
- Audit digital recordkeeping systems to maintain strict compliance with federal and state employment regulations.
- Implement professional development tracking modules to record technical certifications and employee growth.
- Manage secure digital repositories for confidential HR correspondence and administrative documentation.
Work Schedule and Location
This is a full-time, on-site position at Resourcesoft, Inc.'s Marlborough, Massachusetts office. The employee must be available during the company's established business hours. Occasional schedule flexibility may be required to support interviews, onboarding activities, recruiting events, or other time-sensitive HR matters.
Equal Employment Opportunity
Resourcesoft, Inc. is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, sex, pregnancy or related conditions, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity, or any other status protected by applicable federal, Massachusetts, or local law.
Numbers & Facts
| Location | Marlborough, MA |
| Industry | Computer/IT Services |
| Company Size | 100 to 499 employees |
| Year Founded | 1999 |
| Website | http://resourcesoft.com/ |
About Company
Founded in 1999, Resourcesoft, Inc. is a leading Technology Consulting and Professional Services organization. Headquartered in Marlborough, MA the company serves the technology needs of its clients nationwide. Resourcesoft has often been recognized by prominent rating agencies for its exemplary growth and stability. Resourcesoft partners with leading organizations to provide technology solutions within financial, insurance, education, government, publishing, healthcare and pharmaceutical domains. With the employees at the crux of every business endeavor, our success is driven by our expertise in pairing the right talent with the best jobs in the technology sector. We forge long term, personalized relationships with our employees to advance their career to the next level. We engage them in technology centric client projects that provide opportunities for them to evolve, innovate and deliver world class products and services. We are committed to providing our employees with the tools necessary to accelerate their career growth, while maintaining a healthy,work-lifebalance.
Mission: Our mantra is “Innovation in Technology”. We want to be the link between technology and the people who define it. Our mission is to consistently provide exceptional service and industry expertise to meet the diverse business needs of our clients. Resourcesoft’s responsibility towards job seekers is to align their skills to the right job opportunity and enable excellence at the workplace.
Inspiring People for Greater Performance