Human Resources Generalist I

University of Florida

In the State of Florida,Gainesville, FL

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JOB DETAILS

SALARY

$22.05–$28.75 Per Hour

SKILLS

Administrative Skills, Background Investigation, Biomedicine, Communication Skills, Detail Oriented, Documentation, File Maintenance, Health Department, Healthcare Administration, Human Resources, Human Resources Processes, Informatics, Logistics, Maintain Compliance, Medicine, Microsoft Excel, Microsoft Outlook, Microsoft Product Family, Microsoft Word, Multitasking, Offer Letters, Onboarding, Organizational Skills, People Management, Policy Development, Presentation/Verbal Skills, Record Keeping, Records Management, Time Management, Transaction Processing/Management, University/School Policies, Volunteer Management, Writing Skills

LOCATION

In the State of Florida,Gainesville, FL

POSTED

1 day ago

This position works closely with the Human Resources Generalist II, the Manager of Administrative Services, the Department of Health Outcomes & Biomedical Informatics Administration team, and the Institute for Child Health Policy Administration team in the College of Medicine at the University of Florida. The primary role of this position is to provide professional human resources support across recruitment, hiring, onboarding, offboarding, personnel transactions, records management, payroll-related support, I-9 verification, and general employee support.This position assists with day-to-day HR operations for TEAMS, OPS, GRA, and volunteer populations by processing routine HR actions, maintaining tracking tools and records, supporting hiring and onboarding workflows, and helping ensure compliance with department, college, university, state, and federal requirements. This position works closely with the department HR team, College of Medicine Human Resources, and other university offices to support timely and accurate HR processing.This position serves as a departmental point of contact for routine HR questions, supports employee lifecycle processes, and helps maintain organized, consistent HR workflows and documentation. This role is intended to provide a strong foundation in departmental HR operations while allowing room for growth into more complex HR responsibilities over time.

Classification Title:	Human Resources Generalist I
Classification Minimum Requirements:	Bachelor's degree in an appropriate area; or an equivalent combination of education and experience.
Job Description:	HR Transactions, Hiring, and Personnel Processing Responsible for assisting with and processing routine HR transactions for TEAMS, OPS, GRA, and volunteer populations in coordination with the department HR team. Supports recruitment and hiring activities, including preparing and routing hiring requests, assisting with job postings, coordinating background checks and verification requests, preparing draft offer letters, and helping process new hires, terminations, appointment changes, and renewals. Assists with processing FTE changes, salary changes, and other personnel-related actions in myUFL and related systems. Maintains awareness of department, college, and university policies and procedures to help ensure HR actions are completed accurately and on time. Onboarding, Offboarding, and HR Records Support Coordinates onboarding and offboarding support for employees in partnership with the department's HR team. Assists with onboarding logistics, communication, and preparation of new employee materials. Supports offboarding processes by coordinating checklist items, asset return follow-up, and separation-related documentation. Assists with payroll-related support and routine pay-impacting actions, including tracking and processing items such as appointment updates, salary changes, FTE changes, and leave-related actions as assigned. Coordinates I-9 verification and related onboarding compliance steps in accordance with university requirements. HR Compliance, Tracking, and Employee Support Establishes and maintains confidential personnel files and electronic HR records. Maintains HR tracking tools, Smartsheet records, document logs, and filing systems to support continuity, accuracy, and timely follow-up. Supports HR compliance-related processes through routine tracking and follow-up. Assists with tracking probationary periods, evaluations, training compliance, leave cash-outs, and other recurring personnel actions. Provides routine guidance to employees and supervisors regarding standard HR procedures, forms, and next steps, while referring more complex, sensitive, or higher-level matters to the HR Generalist II as appropriate. Foreign National and Departmental HR Support Assists the department HR team with limited administrative support related to foreign national hires and renewals, including gathering documents, maintaining tracking logs, and supporting communication follow-up. Processes and tracks volunteer appointments and assists with related departmental HR documentation as assigned. Provides general departmental HR support for recurring projects, workflow updates, and process documentation.
Expected Salary:	$22.05 - $28.75
Required Qualifications:	Bachelor's degree in an appropriate area, or an equivalent combination of education and experience.
Preferred:	One year of experience in administrative or HR support, preferably in an academic setting Familiarity with UF and/or College of Medicine HR processes Experience with myUFL, PageUp, Interfolio, Smartsheet, or similar tracking systems Strong written and verbal communication skills Strong organizational skills and attention to detail Ability to manage multiple tasks and deadlines Ability to maintain confidentiality and handle sensitive information appropriately Familiarity with Microsoft programs such as Outlook, Teams, Word, Excel, etc.
Special Instructions to Applicants:	In order to be considered, you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:	No

About the Company

University of Florida

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