Human Resources Generalist

Position Details

Position Information

Position Title Human Resources Generalist UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The Human Resources Generalist supports the Office of Human Resources operations by performing a wide range of HR functions with efficiency and accuracy. The position assists with the administration and implementation of relevant HR procedures, policies, processes, reports, documentation, and regulations, as well as the preparation of employee events/functions and special projects. The HR Generalist should be knowledgeable and up-to-date with compensation, benefits, handling day-to-day employee relations concerns, and coordinating the recruiting and onboarding process. The Human Resources Generalist reports to the Director of HRIS and Compensation.

Note: position is based in San Antonio, TX, primarily on the Broadway campus, with the potential for hybrid work following orientation and role establishment.

Benefits

UIW has been identified year after year as one of the nation's Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program (EAP), wellness programs, employee discount program, Public Service Loan Forgiveness (PSLF) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.

Job Duties

Job Duty Name Generalist Description of Job Duties

• Supports the HR team's compliance with relevant federal, state, and local laws and regulations, including the ACA, FMLA, FLSA, ADA, HIPAA, Title VII, and related laws.
• Provides high-quality, responsive customer service; answers questions from employees and supervisors regarding HR related concerns and policies.
• Assists with organization-wide Human Resources initiatives such as the annual performance management, anti-harassment training, compensation reviews, audits, and compliance activities.
• Addresses and handles employee-related issues, escalating complex or sensitive matters as appropriate.
• Leads, supports, and coordinates employee events and recognition programs, including the creation and ongoing maintenance of recognition initiatives.
• Identifies and anticipates HR needs based on current or planned business activities and partners across the HR function to develop solutions.
• Prepares a variety of reports by collecting, analyzing, and summarizing data and trends.
• Monitors and ensures compliance with applicable employment laws and regulations.
• Conducts research on out-of-state employment requirements and their impact on UIW.
• Reviews state-specific employment requirements, including leave policies, minimum wage, pay frequency, overtime, rest breaks, unemployment insurance, workers' compensation, and disability insurance.
• Ensures HR policies and procedures reflect best practices and remain in compliance with regulatory requirements.
• Supports day-to-day HR operations, including benefits administration and front desk coverage, as needed.
• Performs other duties as assigned.

Job Duty Name Payroll Authorization Administration Description of Job Duties

• Maintains and updates pay authorization forms, processes, and workflows, ensuring alignment with organizational policies and compliance requirements.
• Manages the intake, review, and processing of pay authorizations, ensuring accuracy, completeness, proper approvals, and timely submission to Payroll.
• Partners with Payroll and the UIW community to resolve discrepancies and ensure data integrity across pay-related transactions.
• Identifies opportunities to improve pay authorization processes and workflow efficiency, enhancing accuracy and turnaround time.

Job Duty Name Position Administration Description of Job Duties

• Creates and maintains position codes within Banner, ensuring alignment with organizational structure, job classifications, and compensation guidelines.
• Updates and manages supervisor assignments in Banner, ensuring reporting relationships are current and accurately reflected.
• Performs regular audits of position data and supervisor assignments to ensure accuracy, validate organizational hierarchy, and resolve discrepancies in a timely manner.
• Identifies and recommends improvements to position management processes, enhancing efficiency, accuracy, and compliance.

Job Duty Name Reporting Description of Job Duties

• Prepares and analyzes monthly and annual employee turnover reports, identifying trends and actionable insights to support retention strategies.
• Prepares workforce analytics and reporting, including headcount, demographics, and organizational metrics.
• Coordinates and submits required HR IPEDS (Integrated Postsecondary Education Data System) reporting, ensuring accuracy, completeness, and regulatory compliance.
• Generates and fulfills employee data requests for leadership, audits, and special initiatives.
• Coordinates and manages participation in external benchmarking and recognition surveys, including Great Colleges to Work For, overseeing data collection, submission, and results analysis.
• Ensures the integrity, accuracy, and confidentiality of HR data, including conducting regular audits.
• Partners with HR leadership to identify reporting needs and enhance reporting processes and dashboards.

Qualifications

Knowledge Skills and Abilities

• Strong knowledge of applicable federal, state, and local employment laws and regulations, including ADA, ACA, FMLA, HIPAA, Title VII, FLSA, and related statutes.
• Excellent written and verbal communication skills, with the ability to present information clearly and make effective recommendations.
• Demonstrated ability to build and maintain effective working relationships with employees, leadership, and cross-functional partners.
• Strong collaboration skills, with the ability to contribute effectively in a team environment and support the coordination of employee events and initiatives.
• Excellent time management and organizational skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong analytical and problem-solving skills, with the ability to interpret data and make informed decisions.
• Demonstrated ability to handle sensitive and confidential information with integrity, professionalism, and discretion.
• Proven ability to exercise sound judgment and make independent decisions in complex or sensitive situations.
• Advanced proficiency in Microsoft Excel (e.g., formulas, pivot tables, data analysis, and reporting); strong proficiency in MS Word, PowerPoint, Outlook and Teams or equivalent.
• Proficiency in Adobe Acrobat, including creating fillable forms, editing documents, and managing secure files.
• Experience with, or the ability to quickly learn, HR systems (Banner) and talent management systems (e.g., PeopleAdmin).
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education

Bachelor's Degree.

Required Work Experience

Two (2) years of professional human resources work experience.

Preferred Qualifications

Experience working in higher education.

Required Certifications, Licenses or Registrations

None specified.

Work Hours

Typical Monday through Friday 8:00am to 5:00pm with occasional extended hours/weekends to meet departmental needs, especially in the planning and execution of events.

Physical Demands

• Ability to lift up to 10lbs of office/events materials.
• Ability to reach overhead, bend, squat to retrieve office/events materials.
• Ability to push/pull event carts holding up to 40 lbs.
• Ability to actively engage in events for extended periods of time.
• Ability to regularly move about campus and event venues to actively engage faculty, staff, and potential/current students, as well as attend meetings on and off campus.

Posting Details

Posting Details

Posting Number AS2290PO Number of Vacancies 1 Job Type Full Time Job Category Administrator (exempt) Desired Start Date 08/17/2026 Position End Date (if temporary) Reports to Director of HRIS and Compensation Salary $52,100 Annualized Open Date 07/15/2026 Close Date Open Until Filled Yes Special Instructions to Applicant

N/A.

EOE

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

Title IX

This position is considered a "Responsible Employee" under Title IX federal regulations and "Mandatory Reporter" under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.

Applicant Documents

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

• Letter of Recommendation 1
• Letter of Recommendation 2
• Other Document

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • How did you hear about this employment opportunity?

• UIW Website

• HigherEdJobs.com

• Indeed

• LinkedIn

• WorkplaceDiversity.com

• HispanicDiversity.com

• BlackJobCenter.com

• WomensJobCenter.com

• VeteransConnect.com

• Personal Referral

• Employee Referral

• Other

• If you selected other, please tell us where?

(Open Ended Question)

• • What is the highest level of education you have achieved?

• Less than Bachelor's Degree

• Bachelor's Degree

• Master's Degree

• PHD or higher

• • Have you worked in a dedicated professional Human Resources role within an HR department for at least two (2) years?

• No

• Yes

• • Rate your experience in Microsoft Outlook, Word, Excel, PowerPoint, and Teams using the following rating scale for each application: (0) no experience; (1) minimal experience; (2) limited experience; (3) proficient experience; (4) advanced experience; and (5) expert experience. Indicate any special skills in each such as pivot tables, Vlookup, etc...

(Open Ended Question)

• • Describe your experience using Adobe Acrobat to create fillable forms, edit documents, and manage secure files.

(Open Ended Question)