Human Resources (HR) Assistant

Pleasanton, CA

30/h

Hours: Monday through Friday 8:00 AM – 5:00 PM

General Description: 

As the HR Assistant, your role will be focused on supporting the Human

Resources team with various onboarding, clerical and administrative support tasks.

Essential Duties Responsibilities:

• Data entry into various HRIS portals.
• Compile and maintain EEO/AA data on applicants and new hires in the Applicant
  Tracking System (ATS).
• Processing HR invoices and tracking invoices for the HR department charges.
• Compiling new hire packets and other HR communications to be delivered to staff.
• Maintain employee demographic data in the HRIS system, notifies appropriate
  departments of employee changes.
• Assists with scheduling meeting spaces for HR department.
• Various administrative tasks, including but not limited to: completion of forms based on
  provided data, typing letters, etc.
• Ordering lunches or other food services on an as needed basis.
• Audit I-9 Forms to ensure they are completed in accordance with E-Verify rules.
• Assist Regional HR Business Partner with Background Check Administration.
• Proactively communicate and escalate issues to ACCOs HR team as needed.
• Assist with the compilation of the company new hire memos.
• Distributes department mail.
• Other duties and projects as assigned by the HR Department.
   

Position Requirements (Skills, Work Experience, Education, Certifications, Licenses, etc.):

• High School Diploma or equivalent
• Computer proficiency, with experience in MS Office (Word, Excel and including
  PowerPoint) required.
• 60 – 70 WPS and maintaining a 99% accuracy level
• A proven ability to multitask and remain organized in a fast-paced environment with
  limited direction.
• Detail oriented.
• Excellent written and oral communication skills, including the ability to listen effectively.
• Preferred: broad knowledge of HR principles, practices, and procedures, and a
  demonstrated ability to apply that knowledge.
• Excellent customer service skills, phone and email etiquette skills.
• A high degree of integrity and ability to maintain confidentiality of information.
   

Physical requirements:

• The physical demands described herein are representative of those that must be met by
  an employee to successfully perform the essential functions of this job. Reasonable
  accommodations may be made to enable individuals with disabilities to perform the
  essential functions.
• The employee may regularly lift and /or move up to 10 pounds, and occasionally lift
  and/or move up to 30 pounds.
• Specific vision abilities required by this job include Close vision and Distance vision.
• While performing the duties of this Job, the employee is regularly required to stand; use
  hands to finger, handle, or feel; reach with hands and arms and talk or hear. The
  employee is regularly required to walk and sit; climb or balance and stoop, kneel,
  crouch, or crawl (for purposes of assisting with project job walks and site inspections).
• The employee is occasionally required to reach above shoulder height to access storage
  cabinets and shelves.