Human Resources Informational System Specialist

Title: Human Resources Informational System Specialist

State Role Title: 

Hiring Range: Based on qualifications & experience

Pay Band: 4

Agency: Virginia Military Institute

Location: Virginia Military Institute

Agency Website: www.vmi.edu

Recruitment Type: General Public - G

Job Duties

The Human Resources Information System Specialist reports directly to the Director of Human Resources. The HRIS Specialist plays a key role in defining how HRIS can be optimized to provide an amazing employee experience that supports a
company/organization to become a high impact HR organization.

Job Duties:

• The HRIS specialist is an expert in human resource management systems.
• The HRIS Specialist Collects data and analyzes it to improve HR strategies and processes and suggests ways to increase the functional productivity and workflow of the HR department.
• The HRIS Specialist automates, integrates, and configures core HR processes
• Leads the continuous evaluation and evolution of HR Systems that include payroll systems, etc.
• Actively identify and resolve issues or opportunities for enhanced user experience and other HRIS integrations.
• Develop, document, and maintain all current and new HRIS business process workflows for efficiency and compliance.
• Partner with cross functional team members and IT team members on HRIS related issues/enhancements/queries.
• Translate functional requirements into work breakdown structures and technical specifications via information gathering, workshops, sessions and interviews.
• Maintain and administer ad hoc report writing tools for end users; training and assisting users of those ad hoc writing tools.
• Listen to customers’ needs and explain complex technical issues and solutions in a plain and common descriptive manner.

Minimum Qualifications

• Associate’s degree in information systems (Bachelor’s degree in HR or Information Systems preferred) or related discipline required.
• Two years’ experience working with HRIS systems
• Must have two years’ experience with Ellucian and one year with Cardinal. Experience with Colleague HCM, Advanced Compensation, Benefits Security and reporting modules is a plus.
• Experience working with multiple payroll providers, working knowledge of Colleague and Cardinal application for HR.
• Experience managing HRIS changes/ implementations.
• Able to effectively partner with IT and non-technical customers to understand user needs and translate needs into technical process and configuration requirements.
• Strong problem solving/analytical skills with attention to detail and high level of accuracy.
• Able to work in a dynamic organization by balancing multiple priorities.
• Able to work both independently and with cross-functional teams using good judgment.
• Proficient in Excel and managing data
• Good verbal and written communication skills

Additional Considerations

• Hands-on Colleague, Cardinal, and PageUp expert continuously seeking ways to improve and optimize use of HRIS platforms; experience with multiple Colleague implementations preferred.
• Experience in Higher Education environment setting

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Valarie R. Stores

Phone: 540-464-7322

Email: hroffice@vmi.edu

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.