Human Resources & Office Operations Coordinator

Overview We are seeking a dynamic and proactive Human Resources & Office Operations Coordinator to join our team. This vital role combines strategic HR management with efficient office operations to foster a positive, compliant, and productive workplace environment. Coordinate daily human resources operations while supporting office administration and business operations in a fast-paced service organization. Manage recruitment, onboarding, employee records, compliance, payroll support, employee communications, and operational projects while serving as a key resource for employees and leadership. Responsibilities Human Resources Coordinate recruiting activities, including job postings, applicant screening, interview scheduling, and candidate communicationFacilitate onboarding and new hire orientation, including employment paperwork, I-9 compliance, and personnel file creationCoordinate employee offboarding and separation documentationMaintain confidential employee records and HR documentationRespond to employee questions regarding company policies, benefits, payroll, and HR proceduresSupport payroll administation by managing timecards, processing wage changes, and assisting with payroll-related inquiriesTrack employee attendance and maintain attendance recordsSupport HR compliance initiatives and maintain employment documentationAdminister employee recognition programs and internal employee communicationsDevelop and update HR procedures, forms, and process documentation Office Operations Coordinate plumbing permit applications with local municipalitiesSchedule state licensing and certification examinations (DSPS) for employeesRespond to online customer reviews and coordinate follow-up when necessaryMaintain company website content and digital employee communication boardsAnswer incoming office calls and provide administrative support to customers and employeesMaintain physical and electronic filing systemsProvide administrative support to leadership and cross-functional departmentsTroubleshoot routine office technology and equipment issues to minimize workflow interruptions Qualifications Experience in HR, including, recruiting, interviewing, onboarding, and employee relationsExperience in a small office settingExperience with Microsoft applications and willing to learn new software platforms without hesitationOperate with a high level of confidentialityAbility to recognize anomalies, inefficiencies, or details requiring attention and foresight to understand the effects throughout the flow of business functionsIn-depth knowledge of company workflows, policies, and culture. Along with the knowledge of individual employee roles and skill setsAdaptable and well versed in navigating team dynamicsAbility to communicate clearly and directly. Confident speaking with purpose to ensure all team members feel comfortable and confident with the value they provide as well as keeping the company top of mindSolutions oriented. Confidence in ability to utilize resources at hand, make a judgement call and execute to ensure successMust thrive in a fast-paced environment with ability and desire to work efficiently with a robust and ever-changing workload