Human Resources/Payroll

SUMMARY

The primary purpose of this position is to coordinate the time & attendance System, payroll processing, and general HR duties for employees. The HR/Payroll Specialist will operate in a team environment, working under tight deadlines, with confidentiality and discretion to be maintained at all times. This position will provide high-level administrative support and enhance the effectiveness of the Human Resources Manager, with specific responsibility for administrative functions such as organizational planning, time management, assisting with key projects, preparing correspondence, arranging conference calls, and scheduling meetings. In addition, this position will be responsible for coordinating projects that may involve personnel at all levels of the organization.

ESSENTIAL FUNCTIONS

• Coordinate the recruitment, hiring and payroll procedures for employees (including I-9 verification and collection of all other Payroll forms).
• Assist the HR Director with daily time & attendance system
• Administer timecard processing, including reviewing hourly staff and electronic time cards
• Assist the HR Director in developing time & attendance system training materials and conduct training for users and supervisors
• Assist the HR Director in maintaining the HR portion of the City website
• Assist the HR Director in maintaining and updating job descriptions
• Gather/Maintain hiring analysis data
• Distribute W-2's to all employees
• Responsible for tracking hourly sick leave, vacation, and personal time
• Maintain payroll forms
• Draft written communication materials for payroll and the HR Director as
• Input data into Isolved system and other payroll matters as requested
• Routinely produce and revise documents by collecting information, formatting, editing or retrieving from files, and proofreads copies for distribution.
• Researches and compiles data and statistical information; prepares reports for special projects as assigned, which may require coordinating the activities of
• Organizes and maintains personnel files; prepares records, provides historical reference by utilizing filing and retrieval systems (paper and electronic).
• Manages the HR Director's workload and requests; reading, researching, prioritizing and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating
• Assists with the review of operating practices and procedures in order to determine whether improvements can be
• Calendar management for HR Director.
• Ensures smooth operation of the Human Resources Office by providing support for all clerical functions in office
• Performs clerical duties, such as opening, sorting, and distributing mail; copying, scanning, filing, and shredding
• Types correspondence, including memos, letters etc.
• Sign for postal and supply deliveries
• Work collaboratively with the Human Resources
• Reconcile Benefit invoices and submit for payment.
• Orders office supplies, copy paper, letterhead, and envelopes for the HR office
• Coordinates the scanning and organization of termed files, including termed I-9 forms
• Other duties as assigned

NON-ESSENTIAL FUNCTIONS

• Conduct all responsibilities in a safe manner according to regulations (OSHA, PERRP, )

QUALIFICATIONS

To perform this position successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made.

Education and/or Experience

Associates degree preferred with 1.5 - 3 years of HR/Payroll experience; or equivalent combination of education and experience. Previous HR experience in the Public Sector preferred.

Other Skills, Abilities, and/or Training

• Ability to preserve confidentiality of information
• Ability to prioritize multiple tasks in a fast-paced environment
• Strong organizational skills and attention to detail
• Strong time management skills
• Strong initiative and good judgment
• Ability to work within strict deadlines
• Ability to maintain strict confidentiality
• Good interpersonal skills and desire to be a team player
• Exceptional customer service skills
• Excellent written communication skills (i.e. business letter writing, grammar,
• Excellent oral communication skills (i.e. ability to deal effectively with others; speak professionally on the phone, )
• Sense of creativity
• Ability to use a multi-line phone system
• Proficient with Microsoft® Office Suite

PHYSICAL DEMANDS

• Regularly required to remain seated in a normal position for long periods of time
• Occasionally required to stand for long periods of time
• Regularly required to walk about
• Regularly required to climb stairs and/or ladders
• Regularly required to maintain balance while walking, standing, crouching, or running
• Occasionally required to stoop, kneel, crouch, and/or crawl
• Occasionally required to reach up and out with hands and arms
• Regularly required to talk and hear; verbally express information or instructions
• Regularly required to use hands to grasp objects, type, pick up objects, move objects, or hold objects
• Occasionally required to lift up to 25 pounds and carry a distance of 10 feet
• Occasionally required to push and/or pull up to 25 pounds a distance of 10 feet