Human Resources Payroll & Records Coordinator

Opportunity:

The HR Payroll & Records Coordinator is responsible for the day-to-day administration of payroll, HRIS data management, and HR administrative duties. This position serves as the primary point of contact for payroll processing while ensuring accurate employee records, regulatory compliance, and exceptional customer service.

Working closely with the HR Manager and VP of People & Culture, this role supports the employee lifecycle from hire through separation and contributes to a positive employee experience through timely communication, attention to detail, and responsive service. The successful candidate is someone who enjoys serving employees and managers with professionalism and empathy, is highly organized and detail-oriented, can manage multiple deadlines with accuracy, takes ownership of payroll administration, maintains strict confidentiality, and builds positive working relationships across the organization.

Key Responsibilities:

Payroll Administration

• Process accurate biweekly payroll for all employees.
• Audit payroll changes and ensure Personnel Action Forms (PAFs) are complete and approved.
• Maintain payroll records and payroll-related HRIS data.
• Coordinate payroll deductions for benefits, retirement, and taxes.
• Resolve payroll discrepancies promptly and professionally.
• Coordinate payroll benefit deductions and carrier feeds.

Administrative support

• Assist the HR department and other administrative offices, giving administrative support where needed.
• Assist with reconciling benefit invoices and submitting for payment.
• Administer leave documentation and track leave activity within the HRIS.
• Schedule interviews and coordinate candidate communications during the EE recruiting process.
• Assist with recruiting, pre-hire and onboarding activities and new employee orientation.
• Support employee engagement initiatives and recognition programs.
• Assist with HR employee communications and documents.
• Assist with annual performance review administration.
• Support special HR projects and continuous improvement initiatives.

HRIS & Employee Records

• Process employee status changes, compensation updates, transfers, and promotions.
• Maintain accurate employee personnel files and I-9 documentation.
• Ensure HRIS data integrity.
• Generate reports for ACA, EEO, OSHA, retirement plans, audits, and compliance.
• Support HR reporting and data analysis.
• Assist with compliance reporting requirements.

Qualifications & Skills:

• High school diploma required. Bachelor''s degree in Human Resources, Business Administration, Accounting, or related field preferred.
• 3+ years of HR experience with payroll and HRIS management.
• Experience processing payroll using an HRIS/payroll system (Paycor preferred).
• Working knowledge of FLSA, FMLA, ACA, COBRA, HIPAA, and applicable employment and compliance laws.
• Strong knowledge of payroll compliance, payroll tax rules.
• Strong Excel and Microsoft 365 skills.
• Exceptional attention to detail and organizational skills.
• Ability to maintain confidentiality required.
• Excellent customer service and communication skills.

Physical Requirements:

• Extended periods of sitting
• Ascending and descending stairs
• Move by foot across wet, slippery, uneven, rocky, or steep terrain
• Travel by automobile or other transportation as needed

When you join HF&G, you join a team of professionals who are passionate about improving Northeast Ohio's communities through our mission-driven programs. Some of the additional reasons Holden Forests & Gardens (HF&G) is a great place to work:

In addition to a hiring range of $22.50-$26.50, we offer Medical, Dental and Vision Benefits | Paid Time Off | 8 Paid Holidays a year | 403(b) | Employee sponsored life insurance, long term disability and short-term disability | Work in a beautiful environment within Greater Cleveland | Discounts in our stores & cafes | Free parking at both campuses anytime we are open | Free admission to many Northeast Ohio Museums | Free Employee Assistance Program | And Much More!

Apply:

Qualified applicants should submit resume, cover letter, and 3 professional references. Candidates will start to be reviewed immediately and continue until the role is filled.

Holden Forests & Gardens is an equal opportunity employer and values an authentic sense of belonging at all levels of the organization, including staff, volunteers, Board of Directors, and visitors. HF&G believes that working toward an equitable culture that values all perspectives enriches the work environment, helping achieve our goal to build a greener and healthier Northeast Ohio. We are working to create and sustain a supportive environment and sense of belonging for people of all backgrounds. HF&G promotes an equitable approach in its hiring, retention, and promotion; in Board recruitment efforts; and in community partnerships and programming.