Human Resources Specialist - Administration Center

Blue Valley School District Human Resources Specialist Job Description Purpose Statement The job of Human Resources Specialist is done for the purpose/s of managing and monitoring assigned human resources components; performs special projects as needed and/or assigned; supporting staff within the human resources department; providing information to applicants and employees; maintaining records; and completing assigned functions and tasks in an accurate and timely manner. Essential Functions Administers a wide variety of personnel policies and programs (e.g. advertising positions, processing applications, verifying employment, contracts, compensation schedule, etc.) for the purpose of conforming to district policies, relevant to laws, contracts and agreements. Authorizes payments for the purpose of ensuring proper delivery to vendors. Compiles data from a variety of sources (e.g. applicants, employees, outside agencies, etc.) for the purpose of maintaining pertinent information as well as complying with financial, legal and/or administrative requirements. Completes and maintains paperwork processing for new employees (e.g. W-4s, I-9s, answering questions, etc.) for the purpose of ensuring new employees meet district and state employment requirements. Conducts new employee orientation for the purpose of ensuring employees are knowledgeable of current practices, policies and administrative processes. Coordinates assigned project activities for the purpose of ensuring the quality and integrity of activities are accomplished within the prescribed time frames and services are delivered in conformance with established guidelines. Coordinates employment process (e.g. advertising, processing applications, preparing screening criteria, administering/evaluating tests, scheduling interviews, etc.) for the purpose of meeting district staffing requirements while complying with established guidelines. Evaluates situations for the purpose of ensuring availability of facilities and/or equipment. Informs employees and applicants regarding a variety of procedures and program requirements, as assigned, for the purpose of providing necessary information for making decisions, taking appropriate action and/or referring to someone else if appropriate. Maintains inventories of supplies and materials for the purpose of ensuring availability of required items. Maintains manual and electronic documents, files and records (e.g. vacancy listings, applicant tracking, etc.) for the purpose of providing accurate information in compliance with established guidelines. Maintains a variety of confidential employment files and pertinent employee information for the purpose of ensuring accuracy of employee's compensation, maintaining eligibility for position and complying with mandated requirements. Monitors a variety of processes (e.g. application, eligibility, licensure, etc.) for the purpose of ensuring efficient processing of applicants and employees in addressing position requirements and adhering to legal and/or administrative requirements. Human Resources Specialist Page 1 of 3 Job Requirements: Minimum Qualifications Skills, Knowledge and Abilities SKILLS are required to perform single, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: preparing and maintaining accurate records; maintaining confidentiality; planning and managing projects; operating standard office equipment; and utilizing pertinent software applications. KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: general HR laws and regulations; standard office software; office methods and procedures; business telephone etiquette; and concepts of grammar and punctuation. ABILITY is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: maintaining confidentiality; establishing and maintaining effective working relationships; working with detailed information; adapting to changing priorities; and working with frequent interruptions. Responsibility Responsibilities include: working under limited supervision using standardized practices and/or methods; leading, guiding, and/or coordinating others; operating within a defined budget. utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the Participates in meetings, workshops and seminars for the purpose of conveying and/or gathering information required to perform functions. Performs record keeping and clerical functions (e.g. scheduling, copying, faxing, scanning, linking, etc.) for the purpose of supporting department functions and objectives. Prepares a variety of reports and related documents (e.g. annual state and federal reports regarding classified and/or certificated personnel; recruitment, etc.) for the purpose of providing documentation and information to others. Processes documents and materials, as assigned, (e.g. applications, changes in employment status, payroll changes, etc.) for the purpose of disseminating information to appropriate parties. Provides administrative/staffing support to the Substitute Office for the purpose of assisting with substitute coverage at school sites. Reconciles a variety of financial data for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices. Responds to written and verbal inquires from a variety of internal and external sources for the purpose of providing information, facilitating communication among parties and/or providing direction. Serves as a liaison to committees and/or organizations on behalf of Human Resources Administration for the purpose of conveying and/or gathering information required for district operations. Supports assigned administrative personnel and department staff for the purpose of providing assistance in the performance of their work activities. Uses social media for the purpose of enhancing the District's recruitment and retention efforts. Other Functions Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit. Human Resources Specialist Page 2 of 3 organization's services. Work Environment The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 70% sitting, 15% walking, and 15% standing. The job is performed in a generally hazard free environment. Experience: Education: Equivalency: Job related experience with increasing levels of responsibility is desired. Targeted, job related education with study in job-related area. FLSA Status Approval Date Non Exempt 8/28/2019 Salary Grade ADM 18 Required Testing Certificates and Licenses Continuing Educ. / Training Clearances Criminal Justice Fingerprint/Background Clearance Kansas Certification of Health Human Resources Specialist Page 3 of 3