Human Resources Specialist

Human Resources Specialist

Salary

See Position Description

Location

GSCC - East Broad - 1001 East Broad Street, Gadsden, AL

Job Type

Full-Time

Job Number

07924

College/Division

GSCC-603020-Human Resources

Opening Date

05/26/2026

Closing Date

6/9/2026 4:00 PM Central

Campus Location

Gadsden State Community College

• Description
• Benefits
• Questions

Position Summary

The Human Resources Specialist will assist with day-to-day operations of the Office of Human Resources; including processing employee paperwork, maintaining electronic and paper files, developing documents and reports, and performing related duties in a positive and professional manner.

Essential Duties and Responsibilities

ESSENTIAL FUNCTIONS:

• Assist in the day-to-day operations of the Office of Human Resources.
• Process employee paperwork and enter into Banner and other systems.
• Set up and maintain personnel files; maintain the security and confidentiality of all personnel information, files, and documents.
• Assist in the recruitment and selection process; prepare and distribute job announcements and advertisements, maintain applicant database, prepare related correspondence and documents.
• Prepare letters of appointment for all administrators, faculty, and staff.
• Maintain a database of all College employees.
• Maintain and update employee salary data, including experience and step placement.
• Work closely with payroll office staff to ensure timely and accurate information processing.
• Coordinate and assist in the development of reports and documents using word processing, spreadsheets, and desktop publishing software.
• Assist in responding to employment inquiries by phone and in writing.
• Serve as liaison between the Director of Human Resources and other College and community personnel.
• Assist with employee orientation, training, and professional development.
• Maintain and update the Employee Handbook.
• Exhibit initiative to pursue and learn additional tasks as needed.
• Enhance professional knowledge and skills through professional development and continuing education.
• Comply with all policies of the Alabama Community College System and the College.
• Perform other related duties as assigned.
• The intent of this job description is to provide a representative summary of the essential functions that will be required of positions given this title and should not be construed as a declaration of specific duties and responsibilities of any particular position. Employees will be assigned specific job-related duties through their hiring departments. Specific job-related duties assigned by hiring departments shall be consistent with the representative essential functions listed above and shall not be construed as expanding a particular positions role, scope, FLSA status, or grade.

Qualifications

REQUIRED QUALIFICATIONS:

• Bachelors Degree in Human Resources, Business Administration, or a closely related field from a regionally accredited institution required.
• Five (5) years of full-time work experience in a professional office environment required.
• Knowledge of administrative and office procedures and systems such as work flow, file/records management, forms design, and other office procedures and terminology.
• Knowledge of principles and procedures for personnel classifications and compensation, employee relations, and personnel information.
• Excellent communication, interpersonal, and time management skills.
• Attention to detail and accuracy of work; ability to multi-task and handle various situations in a professional manner; establish priorities and use critical thinking skills.
• Ability to work efficiently and effectively with Microsoft Office Suite (Word, Access, Excel).
• Ability to compose and prepare accurate reports, records, and correspondence.
• Ability to establish and maintain effective working relationships with other employees and the public.

Application Procedures/Additional Information

APPLICATION PROCEDURE:

Only complete application packages will be given consideration for employment. Complete package consists of (a) Gadsden State Community College application, (b) letter of interest, (c) current resume, and (d) copies of transcripts of postsecondary education. Application materials must provide documentation that the applicant meets all minimum qualifications.

APPLICATIONS MUST BE FILED ONLINE AT: https://www.gadsdenstate.edu/about-us/employment.cms

IF AT ANY POINT YOU HAVE PROBLEMS COMPLETING YOUR APPLICATION, CONTACT THE HUMAN RESOURCES DEPARTMENT AT GADSDEN STATE (jobs@gadsdenstate.edu)

Please Note:

ALL APPLICATION MATERIALS MUST BE ELECTRONIC- It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these during the process.

When you finish the steps to apply, you will receive an on-screen notice that you have successfully applied. HOWEVER, this notice does not mean your application materials are complete in accordance with the vacancy announcement. All correspondence with applicants regarding the Colleges search process will be sent via e-mail.

If you need technical assistance, such as resetting your password or browser access issues after reviewing the instructions, please contact:

NEOGOV Customer Service: Monday-Friday 8:00 am - 5:00 pm PST (855) 524-5627

Applicants must adhere to the Colleges prescribed interview schedule and must travel at their own expense. Application materials are considered privileged and confidential and will be used for employment purposes only.

Gadsden State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System, including postsecondary institutions under the control of the Board of Trustees, that no person in Alabama shall, on the grounds of race, color, disability, sex, religion, creed, national origin, age, or other classification protected by Federal or State law, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity or employment. Gadsden State will make reasonable accommodations for qualified disabled applicants or employees. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. The College reserves the right to withdraw this job announcement at any time prior to the awarding. Any offer of employment is contingent upon a satisfactory criminal background investigation. This employer participates in E-Verify.

Sick Leave

All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teachers Retirement.

8 hours per month

(may accumulate an unlimited number)

Annual Leave

All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office.

0-4 years 8 hours per month

5-9 years 10 hours per month

10-14 years 12 hours per month

15-19 years 14 hours per month

20+ 16 hours per month

(may accumulate up to 480 hours)

Personal Leave

All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year.

Unused Personal Leave converts to sick leave if not used.

(converts to sick leave at the end of August each year if not used)

Professional Leave

Up to 10 days a year of professional development leave with pay may be granted by the President.

Holidays

New Years Day

Martin Luther King/Robert E. Lee Birthday

National Memorial Day

Juneteenth

Independence Day

Labor Day

Veterans Day

Thanksgiving Day

Day after Thanksgiving Day

Christmas Eve

Christmas Day

16 (5 locally assigned)

Contracted Work Days

260

Retirement

The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. For more information visit The Retirement Systems of Alabama. All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers Retirement System of Alabama.

Tier I - Pays 7.50% monthly. State matches 14.57% (effective 10/01/25)

Tier II Pays 6.20% monthly. State matches 13.61% (effective 10/01/25)

Law Enforcement Officers:

Tier I-Pays 8.50% monthly. State matches 14.57% (effective 10/01/25)

Tier II- Pays 7.20% monthly. State matches 13.61% (effective 10/01/25)

Health Insurance

PEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. For more information visit http://www.rsa-al.gov/index.php/members/peehip

Premium amounts:

• Single $ 30
• Family (without Spouse but with dependents) $ 207
• Employee + Spouse (no dependents) $ 282
• Family (with Spouse and dependents*) $ 307
• Includes $100 per month spousal surcharge Note: The spousal surcharge does not apply to spouses who are independently eligible for PEEHIP.

Tobacco Usage Premium

• Member $ 50
• Spouse $ 50

The tobacco premium applies only to the PEEHIP Hospital Medical and VIVA Health plans. Refer to the Wellness Program section to learn how you and/or your spouse can receive the non-tobacco user discount.

Wellness Premium

• Member $ 50
• Spouse $ 50

The wellness premium applies only to the Blue Cross Blue Shield Hospital Medical Group #14000 plan for non-Medicare eligible active and retired members, non-Medicare-eligible members on LOA or COBRA, and non-Medicare-eligible spouses on active or retired contracts. Refer to the Wellness Program section to learn how you and/or your spouse can receive a wellness premium waiver.

If desired, the employee may elect four options rather than health insurance options to include hospital indemnity, cancer, dental, and vision.

Optional Coverage Plan Premiums

• Cancer, Indemnity, and Vision Single or Family (cost per plan) $ 38
• Dental Single $ 38 Dental Family $ 50

Institution matches $800 monthly (effective 10/01/17).

Duty Hours

(hours vary by campus and needs of the student)

Tuition Assistance

This tuition waiver program is designed for all full-time instructional and non-instructional employees of The Alabama College System and the Alabama Department of Postsecondary Education and their dependents as defined under by policy. The program will be coordinated by each institution for employees within The Alabama College System and the Alabama Department of Postsecondary Education. An application form for the tuition assistance program is available in the Human Resources office and should be completed prior to registration for classes.

Employees/Dependents at two-year colleges:

• 1/3 waived after 1st year
• 2/3 waived after 2nd year
• 3/3 waived after 3rd year

Note: Employee is vested after 10 years in Retirement System. Additional information regarding retirement may be obtained from the Retirement System Web site at www.rsa.al.gov.

01

Did you attach a resume, transcripts, and a letter of intent/cover letter? A complete application packet consists of (a) Gadsden State Community College application through NEOED, (b) current resume, (c) letter of intent/cover letter and (d) copies of transcripts from post-secondary education. Did you attach all of those documents?

• Yes
• No

02

Do you have a Bachelors degree from an approved U.S. Department of Education accredited institution?

• Yes
• No

03

Do you have at least two (2) years experience in Human Resources, recruiting or similar role?

• Yes
• No

04

Describe your experience in designing or delivering professional develoment training.

Required Question

Employer ACCS

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