Human Resources Specialist

HR Specialist

The HR & Compliance Specialist is responsible for managing and supporting the company's core HR operational ("hard HR") functions, ensuring accuracy, compliance, and consistency across HR processes. This role focuses on HR administration, payroll, benefits administration, employee records, and compliance.

Responsibilities

• Process weekly payroll in a timely and accurate manner.
• Validate timekeeping records, hours, PTO, overtime, and deductions.
• Reconcile payroll reports and resolve discrepancies.
• Coordinate with Accounting to ensure proper reporting and compliance.
• Maintain payroll records in accordance with federal and state regulations.
• Ensure compliance with federal, state, and local laws (FLSA, EEOC, FMLA, OSHA, I-9, E-Verify, etc.).
• Assist with workers' compensation processes, including incident reporting and documentation.
• Maintain OSHA logs and safety-related records.
• Conduct regular audits of employee files, I-9 documentation, timecards, licenses, and certifications.
• Prepare reports required for audits, government agencies, and internal review.
• Assist in developing, updating, and implementing HR policies, procedures, and employee handbooks.
• Maintain accurate, up-to-date employee files (electronic and physical).
• Ensure timely onboarding documentation, new hire paperwork, and terminations.
• Support reporting and data analysis for HR metrics and KPIs.
• Assist employees with inquiries related to payroll, policies, and benefits.
• Support disciplinary documentation and performance management processes.
• Administer employee benefits programs, including enrollments, changes, qualifying life events, and employee inquiries.
• Coordinate with benefits brokers and vendors to resolve eligibility and coverage issues.
• Support annual open enrollment preparation, communication, and execution.
• Maintain accurate benefits records and reporting.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field; or equivalent experience.
• 3+ years of experience in HR with a strong focus on payroll, compliance, and HR administration.
• Experience with ADP workforce now.
• Strong understanding of federal and state labor laws. (Florida and New Jersey are a plus)
• Ability to handle confidential information with discretion.
• High attention to detail, confidentiality, and strong organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work independently and manage multiple priorities
• Experience in manufacturing, food production, logistics, or multi-location environments is a plus
• Bilingual: English/Spanish.