Human Resources Specialist
Salary
$74,897.94 - $93,626.13 Annually
Location
San Ramon, CA
Job Type
Full-Time
Job Number
2026-06-U120
Department
Human Resources
Opening Date
06/24/2026
Closing Date
7/15/2026 5:00 PM Pacific
Description
Join our HR team!
The ideal candidate thrives in a fast-paced environment, possesses excellent attention to detail, and delivers outstanding customer service.
This position is perfect for someone who:
Under general supervision, the Office Specialist performs technical, complex, and/or specialized office support and project oversight to an assigned City department and/or division; may provide lead direction and/or training to a small office support staff on a project or day-to-day basis; provides information and assistance to staff and the general public; executes special projects and activities related to the department or division to which assigned; and performs related work as required.
Supervision Received and Exercised
Receives direct or general supervision from assigned supervisory or management personnel. Provides technical and functional direction to administrative and clerical positions.
Class Characteristics
This is an experienced, skilled office support class. Incumbents with well-developed office skills are expected to perform technical and specialized work requiring in-depth of knowledge of rules, regulations, policies, procedures and activities related to the department or division to which assigned and to apply them independently. The work includes lead direction of other office support staff on a project or day-to-day basis. This class is distinguished from the Office Technician in that the nature of the work of the latter classification is more transactional and has a comparatively narrow spectrum of work assignments. This class is distinguished from the Administrative Coordinator in that the nature, scope, and diversity of responsibilities of the latter class requires a broader understanding of department functions and the capability of relieving management of day-to-day office administrative and coordinative duties including the supervision of support staff.
Typical Duties
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Performs data entry on automated systems, including, but not limited to employee or population information, mailing lists, rosters, invoices, payroll data, work orders and purchase orders.
Knowledge and Abilities
Knowledge of:
Principles and practices of municipal management and government. Principles, practices, and procedures of public administration in a municipal setting. Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. Basic research and reporting methods, techniques, and procedures. Business letter writing and the standard format for reports and correspondence. Principles and practices of data collection and report preparation. Modern office administrative and secretarial practices and procedures, including the use of standard office equipment. Computer applications related to the work. English usage, grammar, spelling, vocabulary, and punctuation. Techniques for dealing effectively with the public, vendors, contractors and City staff, in person and over the telephone.
Ability to:
Provide varied, confidential, and responsible secretarial and office administrative work requiring the use of independent judgment, tact and discretion. Respond to and effectively prioritize multiple phone calls, and other requests/interruptions. Interpret and implement policies, procedures, technical processes, and computer applications. Evaluate programs and processes in order to determine optimum efficiency. Perform basic research and prepare reports and recommendations. Analyze and resolve office administrative and procedural concerns and make process improvement changes to streamline procedures. Organize, maintain, and update office database and records systems. Enter and retrieve data from a computer with sufficient speed and accuracy. Compose correspondence and reports independently or from brief instructions. Establish and maintain a records management system. Make accurate arithmetic and statistical calculations. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. Operate modern office equipment including computer equipment and specialized software applications programs. Use English effectively to communicate in person, over the telephone and in writing. Establish and maintain effective working relationships with those contacted in the course of the work.
Minimum Qualifications
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education
Equivalent to the completion of the twelfth (12th) grade
AND
Experience
Three (3) years of general office support or secretarial experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as listed above. College level coursework related to the area of assignment is desirable.
Licenses and Certifications
A valid California Driver's License is not a requirement for this position; however, persons hired into this class who intend to drive their personal vehicle and/or a City vehicle as part of their job duties will be required to possess a valid California Driver's License or utilize alternative means of transportation (such as a ride hailing service, taxi, and carpooling) at the cost of the City.
Recruitment Process
Interested individuals must apply online and include a comprehensive resume and responses to the supplemental questions. The most qualified candidates, as determined by screening of applications, will be placed on the eligible list. Individuals on the eligible list may be asked to participate in departmental interviews based on specific individual qualifications and the hiring departments needs. The eligible list will remain in effect for one (1) year for potential future vacancies.
The City of San Ramon is an equal opportunity employer and does not discriminate against race, color, religion, national origin, age, sex origin or disability. In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Division at hr@sanramon.ca.gov.
The Citys excellent benefit package includes CalPERS retirement; medical, dental and vision plans; Medical Insurance is provided to employees through the CalPERS Public Employees Medical and Hospital Care Act (PEMHCA). City pays up to the Kaiser Bay Area Rate.12 days of vacation and 12 days of sick leave accrued annually; 10.5 paid holidays; 3 floating holidays; adoption benefits; short- and long-term disability; employee assistance program; group and supplemental life insurance; and a retiree health savings plan. Option to participate in the Citys 457 deferred compensation and/or 457 Roth plans.
Click here for a detailed summary of our benefits by bargaining unit.
01
This is a promotional opportunity (open to current, regular, City of San Ramon employees only). Are you a current, regular, City of San Ramon employee?
02
Please indicate your highest level of education completed.
03
How many years of general office support or secretarial experience do you possess?
04
Describe your experience using various software (including software names, experience level, and number of years).
05
Describe your experience working with confidential information.
06
Describe your experience completing tasks with strict deadlines.
Required Question
Employer City of San Ramon
Address 7000 Bollinger Canyon Road
San Ramon, California, 94583
Phone 9259732633