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Human Resources Specialist

Exhibitus

Woburn, Massachusetts

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JOB DETAILS
SKILLS
Administrative Skills, Americans with Disabilities Act (ADA), Applicant Tracking System, Best Practices, Candidate Screening, Channel Support, Communication Skills, Computer Workstations, Detail Oriented, Documentation, Employee Relations, Employment Law, FMLA (Family and Medical Leave Act of 1993), File Maintenance, Follow Through, HRIS/HRMS, Human Resources, Human Resources Management, Human Resources Processes, Logistics, Maintain Compliance, Marketing, Multitasking, Onboarding, Operational Support, Organizational Skills, Payroll Forms and Checks, Performance Reviews, Process Improvement, Record Keeping, Team Building, Team Player, Trade Shows, Training/Teaching
LOCATION
Woburn, Massachusetts
POSTED
11 days ago
Job Title: Part-Time HR Specialist (On-Site) 
Location: Woburn, MA (On-site, 25 hours per week) 
Department: Human Resources 
Reports To: HR Director 
 
About Exhibitus 
Exhibitus is a premier experiential marketing and exhibit design firm known for industry leading creativity, innovation, and high-performance teamwork. We deliver award-winning trade show exhibits, branded environments, digital experiences, and immersive engagement solutions. At Exhibitus, collaboration, professionalism, and excellence are at the heart of everything we do—and we’re looking for a strong HR partner to help support our growing team. 
 
Position Summary 
The Part-Time HR Specialist supports core HR operations for Exhibitus’ Woburn office, ensuring smooth daily HR processes and a consistent, positive employee experience. This role is responsible for recruiting support, onboarding, HR administration, compliance, employee relations assistance, and general HR coordination. Ideal for an experienced HR professional seeking part-time work in a dynamic, creative environment; this position requires exceptional professionalism, confidentiality, and attention to detail. 
This is an on-site role, 25 hours per week. 
 
Key Responsibilities
 
Recruiting & Onboarding 
  • Assist with sourcing, job postings, resume screening, and candidate scheduling. 
  • Conduct professional communication with candidates and hiring managers. 
  • Complete pre-employment steps including background checks and paperwork. 
  • Prepare new hire welcome materials and workstation setup. 
  • Facilitate Day 1 onboarding and orientation activities. 
 
HR Operations & Employee Support 
  • Serve as an onsite HR point of contact for employees. 
  • Maintain HRIS records, personnel files, and compliance documentation. 
  • Support benefits enrollment assistance and employee questions. 
  • Assist with engagement initiatives, event logistics, and recognition programs. 
  • Coordinate internal training, policy acknowledgments, and HR communications. 
Compliance & Documentation 
  • Maintain confidential employee files consistent with HR best practices. 
  • Support FMLA, ADA, and leave tracking where appropriate. 
  • Assist with audits, HR reporting, and compliance checks. 
  • Ensure consistent application of policies and support HR Manager with investigations as needed. 
Additional Duties 
  • Support performance review cycles and internal communications. 
  • Assist with payroll/timekeeping checks and corrections before processing. 
  • Participate in HR process improvements and special projects. 
  • Provide event support for office-based activities and culture-building events. 
Qualifications 
 
Required 
  • 3+ years of HR experience (generalist, specialist, or coordinator level). 
  • Working knowledge of HR policies, employment law basics, and HR best practices. 
  • Experience with HRIS/ATS systems and maintaining employee records. 
  • Strong attention to detail, organization, and confidentiality. 
  • Excellent communication skills and ability to support employees with professionalism. 
  • Comfortable working on-site in a collaborative, fast-moving environment. 
Preferred 
  • Experience in marketing, creative, design, or experiential environments. 
  • Payroll/timekeeping platform experience. 
  • Experience supporting multiple locations or distributed teams. 
Key Attributes for Success 
  • Highly dependable with excellent follow-through 
  • Approachable and employee-service minded 
  • Discreet, confidential, and trustworthy 
  • Able to juggle priorities and adapt in a fast-paced setting 
  • Positive attitude with strong interpersonal skills 
 
 

About the Company

E

Exhibitus

We’re a passionate group. We’re interpreters, collaborators, creative builders and listeners who develop best-in-class solutions to enhance our client’s overall marketing programs. Our award-winning exhibits can only be chalked up to the chemistry we share with our clients and each other – because your end product is only as good as the process it takes to create it, and the people you trust to make it happen. Let’s get to know each other.

Design, build, manage. Trade show, mobile, museum, corporate interiors, themed environments. Custom, rental. It’s a world that’s not on the printed page, it’s not on the big screen – it’s not on any screen. It’s 3-D, in your face, all around you, pick-you-up-and-sweep-you-away marketing that, if done right, has the power to link brands to audiences in ways no other media can. We’re show people. We’re interpreters, we’re builders, we’re movers (and shakers). Our award-winning partnerships can only be chalked up to the chemistry we share with our clients and each other – because your end product is only as good as the process it takes to create it, and the people you entrust to make it happen.

COMPANY SIZE
100 to 499 employees
INDUSTRY
Manufacturing - Other
FOUNDED
1994
WEBSITE
https://exhibitus.com/

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