Human Resources Technician - HR Administration

Human Resources Technician - HR Administration

Salary

$61,344.00 - $82,176.00 Annually

Location

City Hall - 300 North Coast Highway - Oceanside, CA

Job Type

Full Time

Job Number

2627-02

Department

Human Resources

Opening Date

09/24/2026

Closing Date

10/9/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

Introduction

Empower Our Workforce, Elevate Your HR Career.

Are you a detail-oriented professional ready to take ownership of your HR career? We are seeking a journey-level HUMAN RESOURCES TECHNICIAN to handle complex, confidential, and high-volume operations across all Human Resources Administrative functions. In this role, you will exercise true independence, use your sharp judgment to solve unusual situations, and provide vital technical support to our management team. Apply today to become an essential pillar of our Citys workforce!

Under general supervision, the Human Resources Technician - HR Administration, performs a high volume of complex, difficult, and confidential benefits, classification and compensation, recruitment, training, performance management, clerical, fiscal, and recordkeeping work of a technical nature in support of the Human Resources Department operations and processes; responds to complex questions from City employees and the public regarding HR Administration functional areas; operates computerized systems (e.g. HRIS), including a broad range of recordkeeping functions; provides high-level technical and clerical assistance to the Human Resources Director; may supervise clerical staff and performs related duties as assigned.

Examples of Duties

Examples of duties performed by employees in this class may not include all required duties, nor are all listed tasks necessarily performed by everyone in this class.

• Performs a wide variety of routine and complex recordkeeping and analytical tasks related to employee recruitment, hiring, records, benefits and leave management, and payroll processing, utilizing computerized recordkeeping systems.
• Processes payroll changes, employee benefit elections, and related transactions; scans and uploads documents for electronic employee personnel files.
• May serve as the first point of contact for the Human Resources Department either on the phone or in person; and backup to the department's office receptionist as required.
• Updates position and supervisory changes in the performance evaluation system; adds new employees to system; generates reports for overdue evaluations and notifies staff accordingly.
• Participates in the new hire onboarding process including entering salary and benefit enrollment coverage or changes into the HRIS database.
• Coordinates and participates in new hire orientations.
• Coordinates on-line and in person training and training programs; sends invitations and reminders to employees to attend mandated training; tracks attendance.
• Processes and tracks employee requests for leaves of absence (FMLA) and related disability paperwork.
• Assists in administering multi-tiered employee benefit programs that include plans such as retirement, long-term disability, health, life, dental, vision, deferred compensation, wellness and employee assistance programs
• Audits and processes payment of invoices related to health insurance and benefits and resolves deduction and coverage issues.
• Coordinates and administers unemployment claims, responds to unemployment claims and services as the point of contact for EDD.
• Performs difficult clerical and administrative work involving considerable independent judgment; assumes individual initiative as required to set work priorities and determine the most effective methods for accomplishing work.
• Coordinates filing systems and other clerical procedures; checks daily mail and sorts, stamps, and delivers to appropriate recipients; schedules travel arrangements and meeting appointments; purchases and maintains office supplies; processes invoices and purchase orders; compiles and tabulates information for routine reports.
• Assists in the supervision, training, and evaluation of other clerical and support personnel, as directed.
• Observes and complies with all City and mandated safety rules, regulations, and protocols.
• Performs other duties as assigned.

Minimum Qualifications

Knowledge of:

• Basic principles and practices of human resources, payroll, benefit coordination, leaves of absence tracking, Workers' Compensation, employee management, and accounting functions in a municipal setting;
• Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility;
• A variety of human resources information technology applications related to employee tracking and budgeting;
• City policies, procedures, personnel rules, and labor contract provisions related to recruitment, selection, classification, compensation, and benefits administration;
• Administrative policies relating to wage and hour issues, hiring, and other personnel actions;
• Methods, techniques, and practices of data collection and basic report writing;
• Business letter writing and standard writing practices for correspondence;
• Recordkeeping and filing principles, practices, and procedures;
• Principles of providing functional direction and training;
• Business mathematic principles and statistical record keeping methods;
• City and mandated safety rules, regulations, and protocols;
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff;
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar;
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:

• Perform complex and responsible administrative and clerical support work with accuracy, speed, and with minimal supervision;
• Effectively handle multiple projects simultaneously; work with numerous interruptions; adjust to changing priorities;
• Develop, maintain, and analyze accurate records in accordance with established procedures;
• Understand and carry out oral and written instructions;
• Use a high degree of tact, discretion, and diplomacy in dealing with sensitive and confidential information;
• Conduct research, evaluate alternatives, and make sound recommendations;
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed;
• Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work;
• Establish and maintain a variety of filing, recordkeeping, and tracking systems;
• Plan, organize, and coordinate the work of assigned staff;
• Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines;
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments;
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks;
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax;
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Experience and Training Qualifications

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Experience:

Four (4) years of increasingly responsible experience performing administrative, clerical, benefits, payroll, or accounting experience including frequent public contact and complex recordkeeping including specialized payroll and employee computer systems, human resources (HRIS), or benefits management.

Education:

Completion of the twelfth grade supplemented by college level coursework in human resources management or public administration. Completion of a program of study through an accredited college, university, or HR Professional organization resulting in a Certificate in Human Resource Management is highly desirable.

An Associates Degree (60 semester or 90 quarter units) from an accredited college or university may be substituted for one year of experience.

A Bachelor's Degree or higher from an accredited college or university in Human Resources Management, Public Administration, Business Administration, or a related field of study may be substituted for two years of experience.

License or Certificate:

Possession of a valid driver's license with a satisfactory driving record.

Working Conditions and Selection Process

Environmental Conditions:

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Physical Conditions:

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

Selection Process:

All properly completed applications will be reviewed and the most appropriately qualified individuals will be invited to continue in the selection process. Failure to provide all required application materials will result in disqualification from the selection process. The process may include any combination of a written exam, oral interview, and/or skills assessment to further evaluate job-related qualifications. Candidates who successfully complete the selection process will be placed on an eligibility list and will remain eligible for employment consideration for a minimum of six months.

Note: Prospective employees will undergo, and must successfully pass, a live scan fingerprint and reference check including employment verification, and a medical examination. A drug screen may be required.

RESUMES ARE NOT BE ACCEPTED IN LIEU OF COMPLETED APPLICATION FORMS BUT MAY BE ATTACHED.

CANDIDATES WHO REQUIRE A REASONABLE ACCOMMODATION IN THE SELECTION PROCESS SHOULD STATE THEIR NEEDS IN WRITING WHEN SUBMITTING AN APPLICATION.

THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT. ANY PROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.

ANTICIPATED RECRUITMENT TIMETABLE*

Recruitment Closes: Friday, October 9, 2026 @ 11:59 P.M.

Applicant Screening and Testing : By Friday, October 23, 2026

Interview: Week of November 2, 2026

• Please note, all dates and/or timeframes are subject to change.

THE CITY OF OCEANSIDE IS AN EQUAL OPPORTUNITY EMPLOYER

CITY OF OCEANSIDE

Unrepresented Supervisory, Technical & Confidential

Benefit Summary

The following is a highlight of benefits

Retirement

Public Employees Retirement System (CalPERS)

• Employees hired after January 1, 2013 are subject to the State laws of the California Public Employees Pension Reform Act of 2013 (PEPRA) in regard to retirement benefits. Each individuals benefits may differ. Consult with Employee Benefits for further details.
• Third Level 1959 Survivor Credit
• Survivor Continuation option

Additional Retirement Credit Purchase Options

• Buy additional Service Retirement Credit prior to membership
• Service Credit for unused Sick Leave
• Buy additional Military Service Credit

Health Insurance

Medical:

• Kaiser HMO
• Blue Shield HMO
• Blue Shield PPO

Dental:

• Delta Preferred Option (DPO)
• Delta Care USA (DHMO)

Vision:

• Vision Service Plan (VSP)

Pre-Tax Benefits

Health benefits are offered on a pre-tax basis and employees cannot add or delete coverage or benefits unless a qualifying event has occurred.

Employee Assistance Program (EAP)

The Anthem EAP is paid for by the City.

• Available to all members of your household
• 6 free confidential counseling visits per incident
• Self-service support online or by phone

Disability and Life Insurances

The STD/LTD/LIFE and AD&D Financial Financial premiums are paid for by City.

Short-Term Disability (STD) Insurance:

• First 90 days - benefits paid at 55% of weekly salary to a maximum weekly benefit of $700 for non-work related disability only
• Seven day waiting period unless hospitalized
• All sick leave must be exhausted before STD is used

Long-Term Disability Insurance:

• After 90 days - benefits paid at 66.7% of monthly salary to a maximum monthly benefit of $6,000 for any disability

Life and AD&D Insurance:

• 1 times annual base salary; minimum of $30,000 and maximum of $200,000 of Basic Life & AD&D

Voluntary Benefits

Benefits are employee paid.

Supplemental Life Insurance through Lincoln:

• Premiums are determined by age
• Purchased up to a maximum $500,000 for employees
• Spousal coverage up to the employee amount
• Dependent coverage up to $10,000

Flexible Spending Accounts through BCC:

• Utilizes a debit card as a form of payment
• Health Care Spending Account - maximum annual deferral is $3,400
• Dependent Care Spending Account - maximum annual deferral is $7,500

Deferred Compensation - 457 through Empower:

• 457 - Maximum annual pre/post-taxed amount is $24,500 for 2026; over age 50 may contribute an additional $8,000

Metlife Legal

• Telephone and office consultations are available for an unlimited number for personal legal matters with an attorney of your choice.

GotZoom Student Loan Relief

• Provides a no-obligation benefit analysis for federal student loans to identify, maximize and enroll employees into Federal Loan Repayment and Forgiveness Programs.

ScholarShare 529

• An easy to manage plan that helps make the most of your or a designated beneficiary's college savings with tax benefits.

Leave Benefits

Vacation:

All accruals are based on 80 hours in a paid status

1 - 5 years: 3.58 hours

6 - 10 years: 5.12 hours

11 - 15 years: 6.65 hours

16 + years: 8.19 hours

Maximum accrual:

• 360 hours for those hired before 7/1/95
• 300 hours for those hired 7/1/95 or after

Holidays:

• New Years Day
• Martin Luther King Jr Day
• Memorial Day
• Independence Day
• Labor Day
• Veterans Day
• Thanksgiving Day
• Friday after Thanksgiving Day
• Christmas Day
• 48 hours Floating Holidays per fiscal year
• Supervisory exempt employees receive 50 hours of Executive leave per fiscal year

Sick Leave:

• 12 days per year

Max accrual: Unlimited

Annual Sick Leave Pay Off:

Each calendar year an employee may elect to receive a 50% payment in lieu of sick leave provided such employee has used 32 hours or less of sick leave during the calendar year.

Sick Leave Pay Off at Separation:

• Sick leave paid out depends on years of service and whether an employee retires or terminates

Bereavement Leave:

• Three days for death of employees immediate family member
• Two additional days may be charged to sick leave upon approval

Tuition Reimbursement

Up to $2,000 per fiscal year.

Bilingual and Notary Pay

• Bilingual: $1.73 per hour for eligible employees
• Notary: $.58 per hour for eligible employees

Safety Shoes

The City will provide reimbursement up to $150 towards the purchase price of safety shoes to employees who are required to wear such shoes on the job.

Term of Compensation Plan

Approved July 1, 2024

This is a summary of available benefits. It is not intended to provide full details of all programs. The appropriate Memorandum of Understanding, Compensation Plan and/or Benefit Plan Documents will govern any discrepancies and provide program specifics.

01

What is your highest level of formal education?

• High School, GED or equivalent
• Some College Coursework
• AA Degree
• Bachelors Degree
• Masters Degree
• PhD

02

List the general computer software programs you are familiar with (Outlook, Excel, Word, etc.) including HRIS (Oracle, Eden, Workday, etc.) and your proficiency level as Minimal, Intermediate or Advanced.

03

How many years of experience do you have performing responsible administrative, clerical, benefits, payroll, HR or accounting functions?

• Less than 1 year
• 1-3 years
• 4 or more years
• None. I have no directly related experience but I am willing to learn.

04

Summarize your experience working with and referencing documents such as: 1. Collective bargaining agreements 2. Job Descriptions 3. HR Policies and Procedures 4. Employment Law (e.g. Federal, State)

05

What area(s) of Human Resources are you most familiar with and like (Check All that Apply)?

• Human Resources Administration (wages, payroll or general)
• Benefits (medical, retirement, leaves, wellness, etc.)
• Classification and compensation
• Recruitment
• Training
• Human Resources Information Systems (HRIS, Payroll, etc)
• None

06

CERTIFICATE OF APPLICANT: I certify that all statements and information provided in this application and any attachments are true, and I understand that any false or misleading statements or omission of material facts may forfeit my right to employment considerations by the City of Oceanside.

Required Question

Employer City of Oceanside

Address 300 North Coast Highway, City Hall South

Oceanside, California, 92054

Phone 760-435-3511

Website http://www.ci.oceanside.ca.us