Accidental Death and Dismemberment (AD&D), Administrative Skills, Auditing, Case Management, Communication Skills, Compensation and Benefits, Corporate Policies, Cross-Functional, Data Management, Data Quality, Detail Oriented, Documentation, Documentation Standards, Human Resources, Human Resources Processes, Immigration Law, Legal, Maintain Compliance, Onboarding, Organizational Skills, Problem Solving Skills, Process Improvement, Regulatory Compliance, Standard Operating Procedures (SOP), Time Management
Responsibilities:
- Seeking a highly organized and detail-oriented HR Contractor to support the U.S. Line HR Team.
- This role will provide a blend of administrative HR support, Workday data management, and immigration case coordination, with a strong emphasis on ensuring compliance and timely processing of immigration cases.
- The ideal candidate is experienced in U.S. HR operations, has hands-on exposure to employment-based immigration processes, and is comfortable acting as a liaison between employees and immigration counsel.
Immigration Case Management (Primary Focus)- Serve as the primary liaison between employees and external immigration counsel
- Coordinate and track employment-based immigration cases (e.g., H-1B, L-1, PERM, green card processes)
- Ensure 100% compliance with U.S. immigration laws and company policies
- Maintain accurate and up-to-date immigration records across two company entities
- Monitor case timelines and proactively follow up to ensure timely document submission and processing
- Communicate clearly with employees about case status, documentation requirements, and deadlines
- Partner with HR, legal, and external counsel to resolve issues and escalate concerns as needed
HR Administrative Support- Provide day-to-day administrative support to the U.S. HR team
- Respond to HR-related inquiries from employees/Managers and escalate appropriately as needed
- Maintain accurate and organized HR documentation
- Process and maintain employee data in Workday, ensuring accuracy and compliance
- Support employee lifecycle transactions (e.g., hires, transfers, terminations, job changes)
- Conduct regular audits to ensure data integrity and completeness
- Support HR team initiatives and special projects as assigned
- Assist in process improvements related to HR operations and immigration
- Contribute to documentation and standard operating procedures
- Collaborate closely with HR Partners and other cross functional teams such as payroll, Talent Acquisition and compensation to ensure seamless HR operations
- Assist with onboarding and offboarding processes, coordinating with relevant stakeholders to ensure smooth employee experience
Requirements:- 3+ years of experience in HR operations or shared services
Preferred:- Hands-on experience managing or supporting U.S. employment-based immigration cases
- Strong understanding of U.S. immigration processes and compliance requirements
- Experience working with Workday
- Excellent organizational skills with strong attention to detail and accuracy
- Ability to manage multiple cases and priorities in a fast-paced environment
- Strong communication skills, with the ability to interact effectively with employees, legal counsel, and HR partners
- Experience working with external immigration counsel
- Knowledge of HR compliance and regulatory standards
We offer attractive, competitive compensation and benefits including, medical, dental, 401k, short-term disability, AD&D, tuition reimbursement, and more. If you take pride in your work and are committed to personal and professional success, let's talk. Please visit www.zobility.com to learn more.
Zobility is RGBSI's workforce management and staffing division. RGBSI is a multi-national corporation headquartered in Troy, MI with branches throughout the USA, Canada, Germany, and India.